Provision of a Digital Mapping Platform and related Services — Single Party Framework Agreement

Dublin Port Company

DPC wish to procure a 3D digital mapping system of the Dublin Port estate and River Liffey fairway/channel to capture and reconstruct all land and marine geographic conditions including topography, bathymetric, all buildings, infrastructure, road and rail including marine related assets.
• the digital mapping solution must be cloud based and have capability to accept all relevant Li DAR dataset formats;
• capability through an API or similar to access and use relevant data from DPC systems such as PEMAC, Laser fiche, Engage EHS, etc;
• at all times the data entered and retained by the solution remains the property of DPC;
• the system should have the capability to permit multiple users and user rights;
• the solution needs to be scalable to cater for future requirements of the business;
• a system availability of at least 99 % should be required.

Deadline

The time limit for receipt of tenders was 2021-03-05. The procurement was published on 2021-02-02.

Who?

• Dublin Port Company

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2021-02-02	Contract notice
2022-01-14	Contract award notice

Contract notice (2021-02-02)
Object
Scope of the procurement
Title: Digital mapping services
Short description:

DPC wish to procure a 3D digital mapping system of the Dublin Port estate and River Liffey fairway/channel to capture and reconstruct all land and marine geographic conditions including topography, bathymetric, all buildings, infrastructure, road and rail including marine related assets. • the digital mapping solution must be cloud based and have capability to accept all relevant Li DAR dataset formats; • capability through an API or similar to access and use relevant data from DPC systems such as PEMAC, Laser fiche, Engage EHS, etc; • at all times the data entered and retained by the solution remains the property of DPC; • the system should have the capability to permit multiple users and user rights; • the solution needs to be scalable to cater for future requirements of the business; • a system availability of at least 99 % should be required.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Digital mapping services 📦
Additional CPV: Mapping software package 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Dublin Port Company
Postal address: Port Centre, Alexandra Road
Postal town: Dublin 1
Contact
Internet address: https://www.dublinport.ie/ 🌏
E-mail: pcoonan@dublinport.ie 📧
Phone: +353 18876848 📞
Fax: +353 18551241 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=181489&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=181489&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-02-02 📅
Submission deadline: 2021-03-05 📅
Publication date: 2021-02-05 📅
Identifiers
Notice number: 2021/S 025-062660
OJ-S issue: 25
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 183321

Object
Scope of the procurement
Short description:

• the digital mapping solution must be cloud based and have capability to accept all relevant Li DAR dataset formats;

• capability through an API or similar to access and use relevant data from DPC systems such as PEMAC, Laser fiche, Engage EHS, etc;

• at all times the data entered and retained by the solution remains the property of DPC;

• the system should have the capability to permit multiple users and user rights;

• the solution needs to be scalable to cater for future requirements of the business;

• a system availability of at least 99 % should be required.

Estimated total value: 500 000 EUR 💰
Estimated value excluding VAT: 400 000 EUR 💰
Duration: 60 months
Description of renewals:

The contracting entity reserves the right to extend the period of the framework agreement for a period of 3 years up to a maximum of one (1) such extension. For the avoidance of doubt, the contracting entity confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement

Description of options:

The contracting entity reserves the right to extend the period of the framework agreement for a period of three years up to a maximum of one (1) such extension.

In line with Directive 2014/24/EU – Article 72.2(ii) the Client reserves the right to extend the value of spend under the framework by ten percent (10 %) without recourse to any further competitive procedures, at its discretion.

Additional information:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 183321

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to tender documentation.
List and brief description of rules and criteria:

As stated in the procurement documentation available to download from www.etenders.gov.ie using RFT ID 183321

Contract execution
Contract performance conditions: As stated in the procurement documentation.

Procedure
Legal basis: 32014L0025
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As set out in the procurement documentation available to download from www.etenders.gov.ie using RFT ID 183321

Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Paula Coonan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/411 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=181489&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped;

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9 a.m. – 17.30 p.m. GMT);

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:183321) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response;

5) This is the sole call for competition for this framework;

6) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

7) Contract award will be subject to the approval of the competent authorities;

8) It will be a condition of award that the successful tenderer is and remains tax compliant;

9) At its absolute discretion, the contracting entity may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

11) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;

12) At section II.2.9) we have indicated that 5 will be invited to tender, please note that the contracting entity reserves the right to invite at least 5 subject to that number qualifying.

Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18860000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines: In accordance with the Remedies Directive and SI 131.
Service from which information about the review procedure may be obtained
Name: Consult a legal advisor
Postal town: Ireland
Source: OJS 2021/S 025-062660 (2021-02-02)

Contract award notice (2022-01-14)
Object
Scope of the procurement
Short description:

DPC had a requirement to procure a 3D digital mapping system of the Dublin Port estate and River Liffey fairway/channel to capture and reconstruct all land and marine geographic conditions including topography, bathymetric, all buildings, infrastructure, road and rail including marine related assets. • The digital mapping solution must be cloud based and have capability to accept all relevant Li DAR dataset formats. • Capability through an API or similar to access and use relevant data from DPC systems such as PEMAC, Laser fiche, Engage EHS etc. • At all times the data entered and retained by the solution remains the property of DPC. • The system should have the capability to permit multiple users and user rights • The solution needs to be scalable to cater for future requirements of the business. • A system availability of at least 99% should be required

Total value of the procurement: 500 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Port Centre, Alexandra Rd, North Dock
Postal code: 1
Postal town: Dublin

Reference
Dates
Date dispatched: 2022-01-14 📅
Publication date: 2022-01-19 📅
Identifiers
Notice number: 2022/S 013-030841
Refers to notice: 2021/S 025-062660
OJ-S issue: 13
Additional information

Please consult the associated documentation, which is available to download from www.etenders.gov.ie using RFT ID 183321

Object
Scope of the procurement
Short description:

• The digital mapping solution must be cloud based and have capability to accept all relevant Li DAR dataset formats.

• Capability through an API or similar to access and use relevant data from DPC systems such as PEMAC, Laser fiche, Engage EHS etc.

• At all times the data entered and retained by the solution remains the property of DPC.

• The system should have the capability to permit multiple users and user rights

• The solution needs to be scalable to cater for future requirements of the business.

• A system availability of at least 99% should be required

As detailed in II.1.4

Description of options:

The Contracting Entity reserves the right to extend the period of the framework agreement for a period of three years up to a maximum of one (1) such extension.

In line with Directive 2014/24/EU – Article 72.2(ii) the Client reserves the right to extend the value of spend under the framework by ten percent (10%) without recourse to any further competitive procedures, at its discretion.

Additional information:

Please consult the associated documentation, which is available to download from www.etenders.gov.ie using RFT ID 183321

Procedure
Award criteria
Quality criterion (name): Quality and Fitness for Purpose of proposed solution
Quality criterion (weighting): 40%
Quality criterion (name): Implementation Plan
Quality criterion (weighting): 10%
Quality criterion (name): Proposed Team
Contract Management and Service Level Agreement
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 30%

Award of contract
Date of contract conclusion: 2021-11-01 📅

Complementary information
Review body
Postal town: Dublin
Postal code: 7
Information about review deadlines: In accordance with the Remedies Directive and SI 131
Source: OJS 2022/S 013-030841 (2022-01-14)

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