National Contracts for Storage and Distribution of PPE

Health Service Executive (HSE)

The HSE wishes to establish new national contracts for the storage and distribution of Personal Protective Equipment (PPE) to healthcare institutions nationwide.
It is intended to award contracts for this service in 3 lots:
• Lot 1: Distribution hub and nationwide transport service;
• Lot 2: Warehousing service;
• Lot 3: Pick and pack.
These contracts must deliver an efficient and secure service, reliable access to data, confidence for healthcare institutions, value for money for the HSE and economic viability for the Service Provider.

Deadline

The time limit for receipt of tenders was 2021-08-06. The procurement was published on 2021-07-01.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who?

• Health Service Executive (HSE)

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2021-07-01	Contract notice
2022-01-27	Contract award notice

Contract notice (2021-07-01)
Object
Scope of the procurement
Title: Storage and warehousing services
Reference number: HSE 16560
Short description:

The HSE wishes to establish new national contracts for the storage and distribution of Personal Protective Equipment (PPE) to healthcare institutions nationwide. It is intended to award contracts for this service in 3 lots: • Lot 1: Distribution hub and nationwide transport service; • Lot 2: Warehousing service; • Lot 3: Pick and pack. These contracts must deliver an efficient and secure service, reliable access to data, confidence for healthcare institutions, value for money for the HSE and economic viability for the Service Provider.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Storage and warehousing services 📦
Additional CPV: Courier services 📦
Storage and warehousing services 📦
Packaging and related services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Health Service Executive (HSE)
Postal address: Head Office
Postal code: Millennium Park
Postal town: Naas
Contact
Internet address: http://www.hse.ie 🌏
E-mail: nicola.monaghan1@hse.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=192327&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=192327&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-07-01 📅
Submission deadline: 2021-08-06 📅
Publication date: 2021-07-06 📅
Identifiers
Notice number: 2021/S 128-339972
OJ-S issue: 128

Object
Scope of the procurement
Short description:

The HSE wishes to establish new national contracts for the storage and distribution of Personal Protective Equipment (PPE) to healthcare institutions nationwide.

It is intended to award contracts for this service in 3 lots:

• Lot 1: Distribution hub and nationwide transport service;

• Lot 2: Warehousing service;

• Lot 3: Pick and pack.

These contracts must deliver an efficient and secure service, reliable access to data, confidence for healthcare institutions, value for money for the HSE and economic viability for the Service Provider.

Estimated total value: 52 000 000 EUR 💰
Title of the lot: Distribution Hub and Nationwide Transport Service
Lot number: 1
Short description:

The following is a high- level overview of the service requirements under Lot 1. The service requirements for Lot 1 are set out in the draft contract agreement.

Lot 1: distribution hub and nationwide transport service

• provide a distribution hub with a minimum capacity of 10 000 pallet spaces;

• access to a next day nationwide delivery network;

• operate a Monday to Friday picking and nationwide delivery service;

• drawdown and collection of products from warehouse operator(s) (Lot 2);

• collection of packs from the pick and pack operator (Lot 3);

• best practice inventory management;

• maintain stock records including cycle counting and stock takes;

• review drawdowns against approved PPE product register;

• segregate, quarantine and report receipt of unapproved products;

• receipt, validation, preparation and picking of stock requisitions;

• labeling and packaging of stock requisitions;

• management of delivery schedules to HSE Customers;

• dispatch of stock requisitions;

• transportation, delivery and tracking of stock requisitions nationwide;

• recording of proof of delivery at HSE customer premises;

• maintain records of stock requisitions delivered;

• provision of proof of deliveries on request;

• management of quarantined stock and product recalls;

• provide a collection and return service on request;

• provision of an emergency service on a 24/7 basis;

• provide a query and complaints management service;

• provide weekly/monthly invoicing with supporting documentation;

• compile a suite of management reports as required;

• develop and operate an IT Solution as appropriate to support the business;

• ensure appropriate level of resourcing to maintain the service requirement;

• provide a management structure to implement and operate the service;

• placement and storage of packs in Shippable containers.

Estimated value excluding VAT: 12 000 000 EUR 💰
Duration: 24 months
Description of renewals: 2 x 12-month extension options.
Title of the lot: Warehousing Service
Lot number: 2
Short description:

The following is a high- level overview of the service requirements under Lot 2. The service requirements for Lot 2 are set out in the draft contract Agreement.

Lot 2: Warehousing service

• maximum of two (2) service providers each with a minimum capacity of 10 000 pallet spaces;

• alternatively one service provider offering two separate facilities each with a minimum capacity of 10 000 pallet spaces;

• no geographical boundary to the location of the warehouses;

• ability to scale up by 50 % on request;

• manage the intake of products from suppliers to the warehouse;

• review products delivered against approved PPE product register;

• segregate, quarantine and report delivery of unapproved products;

• maintain records of products delivered;

• management of proofs of delivery;

• picking and validation of draw down requests from the Lot 1 operator;

• preparation of draw down requests for collection and loading onto the Lot 1 operators collection vehicle;

• provide monthly invoicing with supporting documentation;

• develop and operate IT Solution(s) as appropriate to support the business;

• provide a management structure to implement and operate the service.

Estimated value excluding VAT: 20 000 000 EUR 💰
Title of the lot: Pick and Pack
Lot number: 3
Short description:

The following is a high- level overview of the service requirements under Lot 3. The service requirements for Lot 3 are set out in the draft contract agreement.

Lot 3: Pick and pack

• provide a pick and pack operation for the assembly of approx. 120 000 packs per week across 3 pack types;

• operate a 5 day week (Mon – Fri) service;

• ability to scale up production output on request;

• plan and maintain a minimum of 6 weeks stock of the pack components required for each pack;

• request replenishment of pack components from the HSE to meet production requirements;

• pack components will be delivered to the pick and pack operator by the Lot 1 operator;

• work with the HSE to plan and maintain a minimum of 6 weeks stock of pack accessories (e.g. cartons, labels, etc) required for the pick and pack operation;

• pack accessories will be delivered direct to the pick and pack operator by the suppliers selected by the HSE;

• manage the intake of pack components from the HSE and pack accessories from suppliers into the location;

• management of proof of deliveries for pack components and pack accessories;

• review pack components and pack accessories in stock against the production schedule provided by HSE;

• maintain records of pack components and pack accessories delivered to the location;

• preparation and assembly of packs in accordance with production schedule;

• maintain records of packs assembled and dispatched weekly;

• placement and storage of packs in Shippable containers;

• preparation of weekly orders for collection by the Lot 1 operator;

• no stock of finished packs will be held by the pick and pack operator;

• loading of vehicle during collection of orders;

• best practice management of stock;

• provide weekly invoicing with supporting documentation;

• compile a suite of management reports as required including weekly stock balance and stock management reports;

• develop and operate business processes (including IT solutions where relevant) as appropriate to support the business;

Further details on the service requirements are set out in the draft contract agreement Lot 3 pick and pack operation.

Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: As per tender documentation.
Contract execution
Contract performance conditions: As per tender documentation.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 31 months
Tender opening date: 2021-08-06 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Nicola Monaghan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/461 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=192327&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2021/S 128-339972 (2021-07-01)

Contract award notice (2022-01-27)
Object
Scope of the procurement
Short description:

The HSE wishes to establish new national contracts for the storage and distribution of Personal Protective Equipment (PPE) to healthcare institutions nationwide. It is intended to award contracts for this service in 3 lots; • Lot 1 Distribution Hub & Nationwide Transport Service • Lot 2 Warehousing Service • Lot 3 Pick and Pack These contracts must deliver an efficient and secure service, reliable access to data, confidence for healthcare institutions, value for money for the HSE and economic viability for the Service Provider.

Total value of the procurement: 19 800 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable
Award criteria
Lowest price

Reference
Dates
Date dispatched: 2022-01-27 📅
Publication date: 2022-02-01 📅
Identifiers
Notice number: 2022/S 022-055567
Refers to notice: 2021/S 128-339972
OJ-S issue: 22
Additional information

Please note the following; 1. The values in this notice are for the full duration of the contracts. 2. The Contract for Lot 2 was awarded on a shared basis. 3. The second contractor for Lot 2 was; BBL Logistics Ltd, Food Central, St Margarets, Swords, Co. Dublin K67 V9F3

Object
Scope of the procurement
Short description:

It is intended to award contracts for this service in 3 lots;

• Lot 1 Distribution Hub & Nationwide Transport Service

• Lot 2 Warehousing Service

• Lot 3 Pick and Pack

Title of the lot: Distribution Hub & Nationwide Transport Service
Short description:

The following is a high- level overview of the service requirements under Lot 1. The service requirements for Lot 1 are set out in the draft Contract Agreement.

Lot 1 – Distribution Hub & Nationwide Transport Service

• Provide a Distribution Hub with a minimum capacity of 10,000 pallet spaces

• Access to a next day nationwide delivery network

• Operate a Monday to Friday picking and nationwide delivery service

• Drawdown & collection of Products from Warehouse Operator(s) (Lot 2)

• Collection of Packs from the Pick and Pack Operator (Lot 3)

• Best practice inventory management

• Maintain stock records including cycle counting and stock takes

• Review Drawdowns against approved PPE Product Register

• Segregate, quarantine and report receipt of unapproved Products

• Receipt, validation, preparation and picking of Stock Requisitions

• Labeling and packaging of Stock Requisitions

• Management of delivery schedules to HSE Customers

• Dispatch of Stock Requisitions

• Transportation, delivery and tracking of Stock Requisitions nationwide

• Recording of proof of delivery at HSE Customer premises

• Maintain records of Stock Requisitions delivered

• Provision of proof of deliveries on request

• Management of quarantined stock and product recalls

• Provide a collection and return service on request

• Provision of an emergency service on a 24/7 basis

• Provide a query and complaints management service

• Provide weekly/monthly invoicing with supporting documentation

• Compile a suite of management reports as required

• Develop and operate an IT Solution as appropriate to support the business

• Ensure appropriate level of resourcing to maintain the service requirement

• Provide a management structure to implement and operate the service

• Placement and storage of packs in shippable containers

The following is a high- level overview of the service requirements under Lot 2. The service requirements for Lot 2 are set out in the draft Contract Agreement.

Lot 2 – Warehousing service

• Maximum of two (2) Service Providers each with a minimum capacity of 10,000 pallet spaces

• Alternatively one Service Provider offering two separate facilities each with a minimum capacity of 10,000 pallet spaces

• No geographical boundary to the location of the warehouses

• Ability to scale up by 50% on request

• Manage the intake of Products from Suppliers to the warehouse

• Review Products delivered against approved PPE Product Register

• Segregate, quarantine and report delivery of unapproved Products

• Maintain records of Products delivered

• Management of proofs of delivery

• Picking and validation of draw down requests from the Lot 1 Operator

• Preparation of draw down requests for collection and loading onto the Lot 1 Operators collection vehicle

• Provide monthly invoicing with supporting documentation

• Develop and operate IT Solution(s) as appropriate to support the business

Title of the lot: Pick & Pack
Short description:

The following is a high- level overview of the service requirements under Lot 3. The service requirements for Lot 3 are set out in the draft Contract Agreement.

Lot 3 - Pick and Pack

• Provide a pick and pack operation for the assembly of approx. 120,000 packs per week across 3 pack types;

• Operate a 5 day week (Mon – Fri) service;

• Ability to scale up production output on request;

• Plan and maintain a minimum of 6 weeks stock of the Pack Components required for each pack;

• Request replenishment of Pack Components from the HSE to meet production requirements;

• Pack Components will be delivered to the Pick & Pack Operator by the Lot 1 Operator;

• Work with the HSE to plan and maintain a minimum of 6 weeks stock of Pack Accessories (e.g. cartons, labels, etc) required for the Pick & Pack operation;

• Pack Accessories will be delivered direct to the Pick & Pack Operator by the suppliers selected by the HSE;

• Manage the intake of Pack Components from the HSE and Pack Accessories from Suppliers into the Location;

• Management of proof of deliveries for Pack Components and Pack Accessories;

• Review Pack Components and Pack Accessories in stock against the production schedule provided by HSE ;

• Maintain records of Pack Components and Pack Accessories delivered to the Location;

• Preparation and assembly of Packs in accordance with production schedule;

• Maintain records of Packs assembled and dispatched weekly;

• Placement and storage of Packs in shippable containers;

• Preparation of weekly orders for collection by the Lot 1 Operator;

• No stock of finished Packs will be held by the Pick & Pack Operator;

• Loading of vehicle during collection of orders;

• Best practice management of stock;

• Maintain stock records including cycle counting and stock takes;

• Provide weekly invoicing with supporting documentation;

• Compile a suite of management reports as required including weekly stock balance and stock management reports;

• Develop and operate business processes (including IT solutions where relevant) as appropriate to support the business;

Further details on the Service Requirements are set out in the Draft Contract Agreement Lot 3 Pick & Pack operation.

Place of performance
Main site or place of performance: Ireland

Award of contract
Date of contract conclusion: 2021-12-21 📅
Name: JMC Van Trans Limited
Postal address: Newlands, Naas Road, XR66
Postal town: Dublin D22
Postal code: D22 XR66
Country: Ireland 🇮🇪
Total value of the procurement: 11 372 474 EUR 💰
Name: EKO Integrated Services
Postal address: Bank Place, Ennis, Co. Clare
Postal town: Ennis, Co. Clare
Total value of the procurement: 5 024 874 EUR 💰
Name: Titan Solutions
Postal address: Unit 105 Block O, Shannon Free Zone West,
Postal town: Shannon, Co. Clare
Total value of the procurement: 3 315 494 EUR 💰
Information about tenders
Number of tenders received: 8
14
12

Contracting authority
Contact
Contact point: Nicola Monaghan

Reference
Additional information

Please note the following;

1. The values in this notice are for the full duration of the contracts.

2. The Contract for Lot 2 was awarded on a shared basis.

3. The second contractor for Lot 2 was;

BBL Logistics Ltd, Food Central, St Margarets, Swords, Co. Dublin K67 V9F3

Source: OJS 2022/S 022-055567 (2022-01-27)

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