The HSE wishes to establish new national contracts for the storage and distribution of Personal Protective Equipment (PPE) to healthcare institutions nationwide.
It is intended to award contracts for this service in 3 lots:
• Lot 1: Distribution hub and nationwide transport service;
• Lot 2: Warehousing service;
• Lot 3: Pick and pack.
These contracts must deliver an efficient and secure service, reliable access to data, confidence for healthcare institutions, value for money for the HSE and economic viability for the Service Provider.
Deadline
The time limit for receipt of tenders was 2021-08-06.
The procurement was published on 2021-07-01.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: National Contracts for Storage and Distribution of PPE
HSE 16560
Products/services: Storage and warehousing services📦
Short description:
“The HSE wishes to establish new national contracts for the storage and distribution of Personal Protective Equipment (PPE) to healthcare institutions...”
Short description
The HSE wishes to establish new national contracts for the storage and distribution of Personal Protective Equipment (PPE) to healthcare institutions nationwide.
It is intended to award contracts for this service in 3 lots:
• Lot 1: Distribution hub and nationwide transport service;
• Lot 2: Warehousing service;
• Lot 3: Pick and pack.
These contracts must deliver an efficient and secure service, reliable access to data, confidence for healthcare institutions, value for money for the HSE and economic viability for the Service Provider.
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Estimated value excluding VAT: EUR 52 000 000 💰
Information about lots
Tenders may be submitted for all lots
1️⃣ Scope of the procurement
Title: Distribution Hub and Nationwide Transport Service
Title
Lot Identification Number: 1
Description
Additional products/services: Courier services📦
Additional products/services: Storage and warehousing services📦
Place of performance: Éire/Ireland🏙️
Main site or place of performance: Ireland.
Description of the procurement:
“The following is a high- level overview of the service requirements under Lot 1. The service requirements for Lot 1 are set out in the draft contract...”
Description of the procurement
The following is a high- level overview of the service requirements under Lot 1. The service requirements for Lot 1 are set out in the draft contract agreement.
Lot 1: distribution hub and nationwide transport service
• provide a distribution hub with a minimum capacity of 10 000 pallet spaces;
• access to a next day nationwide delivery network;
• operate a Monday to Friday picking and nationwide delivery service;
• drawdown and collection of products from warehouse operator(s) (Lot 2);
• collection of packs from the pick and pack operator (Lot 3);
• best practice inventory management;
• maintain stock records including cycle counting and stock takes;
• review drawdowns against approved PPE product register;
• segregate, quarantine and report receipt of unapproved products;
• receipt, validation, preparation and picking of stock requisitions;
• labeling and packaging of stock requisitions;
• management of delivery schedules to HSE Customers;
• dispatch of stock requisitions;
• transportation, delivery and tracking of stock requisitions nationwide;
• recording of proof of delivery at HSE customer premises;
• maintain records of stock requisitions delivered;
• provision of proof of deliveries on request;
• management of quarantined stock and product recalls;
• provide a collection and return service on request;
• provision of an emergency service on a 24/7 basis;
• provide a query and complaints management service;
• provide weekly/monthly invoicing with supporting documentation;
• compile a suite of management reports as required;
• develop and operate an IT Solution as appropriate to support the business;
• ensure appropriate level of resourcing to maintain the service requirement;
• provide a management structure to implement and operate the service;
• placement and storage of packs in Shippable containers.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 12 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 24
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals: 2 x 12-month extension options.
2️⃣ Scope of the procurement
Title: Warehousing Service
Title
Lot Identification Number: 2
Description
Description of the procurement:
“The following is a high- level overview of the service requirements under Lot 2. The service requirements for Lot 2 are set out in the draft contract...”
Description of the procurement
The following is a high- level overview of the service requirements under Lot 2. The service requirements for Lot 2 are set out in the draft contract Agreement.
Lot 2: Warehousing service
• maximum of two (2) service providers each with a minimum capacity of 10 000 pallet spaces;
• alternatively one service provider offering two separate facilities each with a minimum capacity of 10 000 pallet spaces;
• no geographical boundary to the location of the warehouses;
• ability to scale up by 50 % on request;
• manage the intake of products from suppliers to the warehouse;
• review products delivered against approved PPE product register;
• segregate, quarantine and report delivery of unapproved products;
• maintain records of products delivered;
• management of proofs of delivery;
• best practice inventory management;
• maintain stock records including cycle counting and stock takes;
• picking and validation of draw down requests from the Lot 1 operator;
• preparation of draw down requests for collection and loading onto the Lot 1 operators collection vehicle;
• provide monthly invoicing with supporting documentation;
• compile a suite of management reports as required;
• develop and operate IT Solution(s) as appropriate to support the business;
• ensure appropriate level of resourcing to maintain the service requirement;
• provide a management structure to implement and operate the service.
Show more Scope of the procurement
Estimated total value excluding VAT: EUR 20 000 000 💰
3️⃣ Scope of the procurement
Title: Pick and Pack
Title
Lot Identification Number: 3
Description
Additional products/services: Packaging and related services📦
Description of the procurement:
“The following is a high- level overview of the service requirements under Lot 3. The service requirements for Lot 3 are set out in the draft contract...”
Description of the procurement
The following is a high- level overview of the service requirements under Lot 3. The service requirements for Lot 3 are set out in the draft contract agreement.
Lot 3: Pick and pack
• provide a pick and pack operation for the assembly of approx. 120 000 packs per week across 3 pack types;
• operate a 5 day week (Mon – Fri) service;
• ability to scale up production output on request;
• plan and maintain a minimum of 6 weeks stock of the pack components required for each pack;
• request replenishment of pack components from the HSE to meet production requirements;
• pack components will be delivered to the pick and pack operator by the Lot 1 operator;
• work with the HSE to plan and maintain a minimum of 6 weeks stock of pack accessories (e.g. cartons, labels, etc) required for the pick and pack operation;
• pack accessories will be delivered direct to the pick and pack operator by the suppliers selected by the HSE;
• manage the intake of pack components from the HSE and pack accessories from suppliers into the location;
• management of proof of deliveries for pack components and pack accessories;
• review pack components and pack accessories in stock against the production schedule provided by HSE;
• maintain records of pack components and pack accessories delivered to the location;
• preparation and assembly of packs in accordance with production schedule;
• maintain records of packs assembled and dispatched weekly;
• placement and storage of packs in Shippable containers;
• preparation of weekly orders for collection by the Lot 1 operator;
• no stock of finished packs will be held by the pick and pack operator;
• loading of vehicle during collection of orders;
• best practice management of stock;
• maintain stock records including cycle counting and stock takes;
• provide weekly invoicing with supporting documentation;
• compile a suite of management reports as required including weekly stock balance and stock management reports;
• develop and operate business processes (including IT solutions where relevant) as appropriate to support the business;
• ensure appropriate level of resourcing to maintain the service requirement;
• provide a management structure to implement and operate the service;
Further details on the service requirements are set out in the draft contract agreement Lot 3 pick and pack operation.
Show more Scope of the procurement
Estimated total value excluding VAT: EUR 20 000 000 💰
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions: As per tender documentation.
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions: As per tender documentation.
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2021-08-06
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 31
Conditions for opening of tenders: 2021-08-06
12:00 📅
Complementary information Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2021/S 128-339972 (2021-07-01)
Contract award notice (2022-01-27) Object Scope of the procurement
Title: National Contracts for Storage & Distribution of PPE
HSE 16560
Short description:
“The HSE wishes to establish new national contracts for the storage and distribution of Personal Protective Equipment (PPE) to healthcare institutions...”
Short description
The HSE wishes to establish new national contracts for the storage and distribution of Personal Protective Equipment (PPE) to healthcare institutions nationwide.
It is intended to award contracts for this service in 3 lots;
• Lot 1 Distribution Hub & Nationwide Transport Service
• Lot 2 Warehousing Service
• Lot 3 Pick and Pack
These contracts must deliver an efficient and secure service, reliable access to data, confidence for healthcare institutions, value for money for the HSE and economic viability for the Service Provider.
Show more
Total value of the procurement (excluding VAT): EUR 19 800 000 💰
Information about lots
This contract is divided into lots ✅ Scope of the procurement
Title: Distribution Hub & Nationwide Transport Service
Description
Main site or place of performance: Ireland
Description of the procurement:
“The following is a high- level overview of the service requirements under Lot 1. The service requirements for Lot 1 are set out in the draft Contract...”
Description of the procurement
The following is a high- level overview of the service requirements under Lot 1. The service requirements for Lot 1 are set out in the draft Contract Agreement.
Lot 1 – Distribution Hub & Nationwide Transport Service
• Provide a Distribution Hub with a minimum capacity of 10,000 pallet spaces
• Access to a next day nationwide delivery network
• Operate a Monday to Friday picking and nationwide delivery service
• Drawdown & collection of Products from Warehouse Operator(s) (Lot 2)
• Collection of Packs from the Pick and Pack Operator (Lot 3)
• Best practice inventory management
• Maintain stock records including cycle counting and stock takes
• Review Drawdowns against approved PPE Product Register
• Segregate, quarantine and report receipt of unapproved Products
• Receipt, validation, preparation and picking of Stock Requisitions
• Labeling and packaging of Stock Requisitions
• Management of delivery schedules to HSE Customers
• Dispatch of Stock Requisitions
• Transportation, delivery and tracking of Stock Requisitions nationwide
• Recording of proof of delivery at HSE Customer premises
• Maintain records of Stock Requisitions delivered
• Provision of proof of deliveries on request
• Management of quarantined stock and product recalls
• Provide a collection and return service on request
• Provision of an emergency service on a 24/7 basis
• Provide a query and complaints management service
• Provide weekly/monthly invoicing with supporting documentation
• Compile a suite of management reports as required
• Develop and operate an IT Solution as appropriate to support the business
• Ensure appropriate level of resourcing to maintain the service requirement
• Provide a management structure to implement and operate the service
• Placement and storage of packs in shippable containers
Show more Award criteria
Price
Description
Description of the procurement:
“The following is a high- level overview of the service requirements under Lot 2. The service requirements for Lot 2 are set out in the draft Contract...”
Description of the procurement
The following is a high- level overview of the service requirements under Lot 2. The service requirements for Lot 2 are set out in the draft Contract Agreement.
Lot 2 – Warehousing service
• Maximum of two (2) Service Providers each with a minimum capacity of 10,000 pallet spaces
• Alternatively one Service Provider offering two separate facilities each with a minimum capacity of 10,000 pallet spaces
• No geographical boundary to the location of the warehouses
• Ability to scale up by 50% on request
• Manage the intake of Products from Suppliers to the warehouse
• Review Products delivered against approved PPE Product Register
• Segregate, quarantine and report delivery of unapproved Products
• Maintain records of Products delivered
• Management of proofs of delivery
• Best practice inventory management
• Maintain stock records including cycle counting and stock takes
• Picking and validation of draw down requests from the Lot 1 Operator
• Preparation of draw down requests for collection and loading onto the Lot 1 Operators collection vehicle
• Provide monthly invoicing with supporting documentation
• Compile a suite of management reports as required
• Develop and operate IT Solution(s) as appropriate to support the business
• Ensure appropriate level of resourcing to maintain the service requirement
• Provide a management structure to implement and operate the service
Show more Scope of the procurement
Title: Pick & Pack
Description
Description of the procurement:
“The following is a high- level overview of the service requirements under Lot 3. The service requirements for Lot 3 are set out in the draft Contract...”
Description of the procurement
The following is a high- level overview of the service requirements under Lot 3. The service requirements for Lot 3 are set out in the draft Contract Agreement.
Lot 3 - Pick and Pack
• Provide a pick and pack operation for the assembly of approx. 120,000 packs per week across 3 pack types;
• Operate a 5 day week (Mon – Fri) service;
• Ability to scale up production output on request;
• Plan and maintain a minimum of 6 weeks stock of the Pack Components required for each pack;
• Request replenishment of Pack Components from the HSE to meet production requirements;
• Pack Components will be delivered to the Pick & Pack Operator by the Lot 1 Operator;
• Work with the HSE to plan and maintain a minimum of 6 weeks stock of Pack Accessories (e.g. cartons, labels, etc) required for the Pick & Pack operation;
• Pack Accessories will be delivered direct to the Pick & Pack Operator by the suppliers selected by the HSE;
• Manage the intake of Pack Components from the HSE and Pack Accessories from Suppliers into the Location;
• Management of proof of deliveries for Pack Components and Pack Accessories;
• Review Pack Components and Pack Accessories in stock against the production schedule provided by HSE ;
• Maintain records of Pack Components and Pack Accessories delivered to the Location;
• Preparation and assembly of Packs in accordance with production schedule;
• Maintain records of Packs assembled and dispatched weekly;
• Placement and storage of Packs in shippable containers;
• Preparation of weekly orders for collection by the Lot 1 Operator;
• No stock of finished Packs will be held by the Pick & Pack Operator;
• Loading of vehicle during collection of orders;
• Best practice management of stock;
• Maintain stock records including cycle counting and stock takes;
• Provide weekly invoicing with supporting documentation;
• Compile a suite of management reports as required including weekly stock balance and stock management reports;
• Develop and operate business processes (including IT solutions where relevant) as appropriate to support the business;
• Ensure appropriate level of resourcing to maintain the service requirement
• Provide a management structure to implement and operate the service
Further details on the Service Requirements are set out in the Draft Contract Agreement Lot 3 Pick & Pack operation.
Procedure Administrative information
Previous publication concerning this procedure: 2021/S 128-339972
Award of contract
1️⃣
Contract Number: 1
Lot Identification Number: 1
Title: Distribution Hub & Nationwide Transport Service
Date of conclusion of the contract: 2021-12-21 📅
Information about tenders
Number of tenders received: 8
Name and address of the contractor
Name: JMC Van Trans Limited
Postal address: Newlands, Naas Road, XR66
Postal town: Dublin D22
Postal code: D22 XR66
Country: Ireland 🇮🇪
Region: Éire/Ireland🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 11 372 474 💰
2️⃣
Contract Number: 2
Lot Identification Number: 2
Title: Warehousing Service
Information about tenders
Number of tenders received: 14
Name and address of the contractor
Name: EKO Integrated Services
Postal address: Bank Place, Ennis, Co. Clare
Postal town: Ennis, Co. Clare
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 5 024 874 💰
3️⃣
Contract Number: 3
Lot Identification Number: 3
Title: Pick & Pack
Information about tenders
Number of tenders received: 12
Name and address of the contractor
Name: Titan Solutions
Postal address: Unit 105 Block O, Shannon Free Zone West,
Postal town: Shannon, Co. Clare
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 3 315 494 💰
Complementary information Additional information
“Please note the following;
1. The values in this notice are for the full duration of the contracts.
2. The Contract for Lot 2 was awarded on a shared...”
Please note the following;
1. The values in this notice are for the full duration of the contracts.
2. The Contract for Lot 2 was awarded on a shared basis.
3. The second contractor for Lot 2 was;
BBL Logistics Ltd, Food Central, St Margarets, Swords, Co. Dublin K67 V9F3
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Source: OJS 2022/S 022-055567 (2022-01-27)