Multi-party Framework Agreement for four Lots for Technical and Advisory Services to SEAI and Organisations Undertaking an Energy Efficient Design Project/Investment

Sustainable Energy Authority of Ireland

This RFT is to establish 4 multi-party framework agreements to provide technical support and advisory services to SEAI and organisations undertaking an Energy Efficient Design project/investment.
Lot 1: Energy efficient design trainers;
Lot 2: Technical project assessors note: this lot may not proceed;
Lot 3: Energy efficient design mentors;
Lot 4: EED Special working group leaders.
The estimated contract term including extensions will be three years with the budget subject to the annual government estimates and budgetary process in each of the years in question which are subject to change.
Further information is available on www.etenders.gov.ie.

Deadline

The time limit for receipt of tenders was 2021-08-26. The procurement was published on 2021-07-27.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Climate 23
• FDT Consulting Engineers & Project Managers
• Frontline Energy & Environmental Limited
• Leading Edge (Ireland) Ltd.
• Michael Doyle t/a Energy Conservation Options
• Optien
• Second Sight Development & Training Ltd.
• Tom O’Callaghan
• Wood Environmental Management Limited (WEML)

Who?

• Sustainable Energy Authority of Ireland

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2021-07-27	Contract notice
2022-02-24	Contract award notice

Contract notice (2021-07-27)
Object
Scope of the procurement
Title: Energy-efficiency consultancy services
Reference number: Energy Efficient Design (EED)
Short description:

This RFT is to establish 4 multi-party framework agreements to provide technical support and advisory services to SEAI and organisations undertaking an Energy Efficient Design project/investment. Lot 1: Energy efficient design trainers; Lot 2: Technical project assessors note: this lot may not proceed; Lot 3: Energy efficient design mentors; Lot 4: EED Special working group leaders. The estimated contract term including extensions will be three years with the budget subject to the annual government estimates and budgetary process in each of the years in question which are subject to change. Further information is available on www.etenders.gov.ie.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Energy-efficiency consultancy services 📦
Additional CPV: Energy and related services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Sustainable Energy Authority of Ireland
Postal address: Three Park Place Upper Hatch Street
Postal code: D02 FX65
Postal town: Dublin
Contact
Internet address: http://www.seai.ie 🌏
E-mail: patrick.pirkl@seai.ie 📧
Phone: +353 18082124 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=194421&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=194421&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-07-27 📅
Submission deadline: 2021-08-26 📅
Publication date: 2021-07-30 📅
Identifiers
Notice number: 2021/S 146-387849
OJ-S issue: 146

Object
Scope of the procurement
Short description:

This RFT is to establish 4 multi-party framework agreements to provide technical support and advisory services to SEAI and organisations undertaking an Energy Efficient Design project/investment.

Lot 1: Energy efficient design trainers;

Lot 2: Technical project assessors note: this lot may not proceed;

Lot 3: Energy efficient design mentors;

Lot 4: EED Special working group leaders.

The estimated contract term including extensions will be three years with the budget subject to the annual government estimates and budgetary process in each of the years in question which are subject to change.

Further information is available on www.etenders.gov.ie.

Estimated total value: 2 010 000 EUR 💰
Title of the lot: Energy Efficient Design (EED) Trainerst
Lot number: 1
Short description:

There will be approximately 2-4 training courses delivered per month which will be a combination of open invitation courses advertised by SEAI and bespoke training courses delivered to organisations with cross-sectoral project teams that would benefit from a private training course.

It is anticipated that the support required will run year-round and will require up to 40 days of support per framework member per year.

One of the main objectives for SEAI is to upskill the key stakeholders involved in the successful implementation of an energy efficient design project investment. The purpose of the training is to highlight the key principles of the energy efficient design process and demonstrate the benefits of its adoption. The fundamental requirement to challenge and analyse the need for energy within the chosen boundary is a shift away from the typical energy audit approach which often focuses on the upgrade of equipment to a more energy efficient alternative. The training will aim to highlight how the energy efficient design process (using EXEED or I.S.399 methodology) can facilitate this approach.

Some of the key stakeholders include but are not limited to:

• energy consultants;

• design teams;

• architects;

• project managers;

• senior management teams;

• energy managers;

• facility managers.

The successful tenderers will be required to provide SEAI with the following support:

• development of bespoke energy efficient design training material to target key stakeholders in an energy efficient design project. It is expected that different iterations of the material will need to be developed to suit a variety of audiences such as those listed above;

• delivery of training courses on behalf of SEAI either through face-to-face presentations or online delivery.

Estimated value excluding VAT: 150 000 EUR 💰
Duration: 24 months
Description of renewals:

A term of 2 year(s) (‘the Term’) which subject to satisfactory performance, organisational needs and budget availability, may be extended for up to one consecutive periods of up to 12 months on the same terms and conditions.

Name of EU-financed project or programme: Erdf.
Title of the lot: Technical Project Assessors
Lot number: 2
Short description:

Lot 2: Technical project assessors will support SEAI in the evaluation of EXEED stage 2 project grant applications. This will include completing a desktop audit (an assessment of the EXEED project proposals in terms of quality, specification, innovation, value for money and adherence to the energy efficient design approach) and undertaking site visits culminating with a technical assessment report submission detailing findings and recommendations to SEAI.

A maximum of eight framework members will be appointed to Lot 2.

For the avoidance of any doubt a technical assessor may not be a mentor for the same project.

3.2.1 Deliverables and expected scope of work

All EXEED projects with a stage 2 capital grant request above a threshold (which is currently EUR 100 000) will be subject to an external technical assessment. The EXEED programme is open to applications year-round so the support required is dependent on the number of stage 2 grant applications submitted with a grant request above the threshold.

It is expected that circa 75 assessments will be required in 2021. SEAI is anticipating that over the next 1-3 years the number of assessments required per year will rise to approximately 120. This corresponds to circa 300 days of support under this lot (with each assessment requiring circa 2-3 days) per year.

Upon assignment of work, the technical assessor will agree an appropriate turnround time for submission of the technical assessment report to SEAI. It is anticipated that this will range between 5-10 working days from the date of assignment.

Technical assessors will be asked to declare any conflict of interest in relation to each assessment assigned to them under Lot 2.

The purpose of this assessment is to:

• validate that the EXEED process has been followed correctly with particular emphasis on quality and depth of the challenge and analyse process;

• provide an independent assessment on the technical specification of the EXEED project proposed;

• validate the energy savings estimated by the applicant through information provided and/or discussions with project stakeholders (e.g. EED owner and EED expert);

• ensure investment costs are appropriate and represent reasonable value for money;

• assist SEAI in the evaluation process of each application providing comments and recommendation against both the grant evaluation criteria and eligibility checks.

Estimated value excluding VAT: 630 000 EUR 💰
Description of renewals:

Title of the lot: Energy Efficient Design (EED) Mentors
Lot number: 3
Short description:

Lot 3: Energy Efficient Design Mentors (EED) will support SEAI in engaging, mentoring, and providing specialist advice to organisations who are thinking about or currently undertaking an energy efficient design project investment.

A maximum of eight framework members will be appointed to Lot 3. For the avoidance of any doubt a mentor may not also be a technical assessor for the same project.

Service providers will support SEAI in engaging, mentoring, and advising organisations on the topic of energy efficient design and its application using EXEED and/or I.S.399 certification standards.

It is anticipated that the support required will run year-round and will require up to 300 days of support in total per year across the entire lot.

Mentors will be asked to declare any conflict of interest in relation to each assignment under Lot 3.

• provide guidance and mentorship to organisations/individuals seeking help or advice on the delivery of energy efficient design projects. This support may be required for various stakeholders involved in the lifecycle of an energy efficient design project and in response to requests received;

• development, co-ordination and delivery of webinars, workshops and/or events on the topic of energy efficient design to increase knowledge and awareness of the process and particularly the benefits of its application when implemented correctly;

• development of best practice guidance documentation (case studies, brochures, tools, containing energy-related subject matter) for publication;

• support SEAI with the development and execution of stakeholder feedback surveys on the EXEED Grant and certification programmes;

• represent SEAI on national/international/regional standard committees – This will likely be on an ad hoc basis;

• support the activities of the special working groups referenced in Lot 4 – e.g. site audits, technical evaluations, development of case study material, templates, tools, reports etc.

Estimated value excluding VAT: 600 000 EUR 💰
Description of renewals:

Title of the lot: Energy Efficient Design (EED) Special Working Group Leaders
Lot number: 4
Short description:

Lot 4: Energy Efficient Design (EED) Special Working Group Leaders will support SEAI with the development and facilitation of Special Working Groups (SWGs) focusing on innovation, overcoming barriers and development of new best practice in the area of energy efficient design. These SWGs will target specific sectors and/or technologies facilitating knowledge sharing, stakeholder engagement and best practice guidance development.

A maximum of six framework members will be appointed to Lot 4 to lead the special working groups. Resources that tenderers propose for Lot 4 must be competent to lead any SWG.

The service providers for this lot will support SEAI with the development and co-ordination of special working groups (SWGs) focusing on innovation, overcoming barriers and development of new best practice guidance in the area of energy efficient design within industry. A core expectation from the special working groups is to support organisations with the identification and implementation of decarbonisation solutions and pathways.

It is anticipated that the support required will run year-round and will require up to 300 days of support in total per year across the lot.

A special working group may be formed by SEAI with members drawn from Large Industry, significant commercial sectors and/or the Public sector. A programme of work will be determined by SEAI and SWG members and may include a combination of site assessments, audits, EXEED/I.S.399 demonstration projects, grouped or individual special investigations, desktop research, methodology development, new tools, or new solutions development. This programme of work will be for the benefit of the SWG and outputs of any assessments, audits, investigations etc. will be disseminated to the SWG members subject to any confidentiality concerns in relation to the data.

It is anticipated that the SWG members will implement an energy efficient design project using the EXEED and/or I.S.399 standardised process as an output of their involvement in the group.

Special working group members will share experiences, challenges, and learnings with respect to energy efficient design project implementation. The SWGs will offer a networking opportunity to better understand and support the delivery of improved energy efficient design projects and develop best practice guidance for industry to co-create innovative solutions to support energy efficiency improvements and carbon emission reductions.

Between 2021 and 2024 it is planned to develop a number of special working groups which will be made up of organisations from the sectors in the Primary Sectors List (these two sectors are the primary focus for SWG development by SEAI) below and other sectors in the Secondary Sectors List (1 to 6) Note: The Secondary Sectors list is not exhaustive.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Further information is available on www.etenders.gov.ie.

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 24
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender opening date: 2021-08-26 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: 9607090 O
Contact
Contact point: Patrick Pirkl
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1188 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=194421&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court of Ireland
Postal address: Four Courts, Inns Quay, Smithfield
Postal town: Dublin
Postal code: D7
Country: Ireland 🇮🇪
Body responsible for mediation procedures
Name: High Court, Four Courts
Service from which information about the review procedure may be obtained
Same as: Body responsible for mediation procedures
Source: OJS 2021/S 146-387849 (2021-07-27)

Contract award notice (2022-02-24)
Object
Scope of the procurement
Short description:

Contract Award Notice This RFT was established for 4 multi-party framework agreements to provide technical support and advisory services to SEAI & organisations undertaking an Energy Efficient Design project / investment. Lot 1: Energy Efficient Design Trainers Lot 2 - Technical Project Assessors Lot 3 – Energy Efficient Design Mentors Lot 4 – EED Special Working Group Leaders The contract term including extensions will be three years with the budget subject to the annual government estimates and budgetary process in each of the years in question which are subject to change For further information please visit the Request for Tender on www.etenders.gov.ie.

Total value of the procurement: 2 010 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2022-02-24 📅
Publication date: 2022-03-01 📅
Identifiers
Notice number: 2022/S 042-109667
Refers to notice: 2021/S 146-387849
OJ-S issue: 42

Object
Scope of the procurement
Short description:

Contract Award Notice

This RFT was established for 4 multi-party framework agreements to provide technical support and advisory services to SEAI & organisations undertaking an Energy Efficient Design project / investment.

Lot 1: Energy Efficient Design Trainers

Lot 2 - Technical Project Assessors

Lot 3 – Energy Efficient Design Mentors

Lot 4 – EED Special Working Group Leaders

The contract term including extensions will be three years with the budget subject to the annual government estimates and budgetary process in each of the years in question which are subject to change

For further information please visit the Request for Tender on www.etenders.gov.ie.

Title of the lot: Energy Efficient Design (EED) Trainers
Short description:

It is anticipated that the support required will run year-round and will require up to 40 days of support per Framework Member per year.

One of the main objectives for SEAI is to upskill the key stakeholders involved in the successful implementation of an Energy Efficient Design project investment. The purpose of the training is to highlight the key principles of the Energy Efficient Design process and demonstrate the benefits of its adoption. The fundamental requirement to challenge and analyse the need for energy within the chosen boundary is a shift away from the typical energy audit approach which often focuses on the upgrade of equipment to a more energy efficient alternative. The training will aim to highlight how the energy efficient design process (using EXEED or I.S.399 methodology) can facilitate this approach.

• Energy Consultants

• Design Teams

• Architects

• Project Managers

• Senior Management Teams

• Energy Managers

• Facility Managers

The Framework Members will provide SEAI with the following support:

• Development of bespoke Energy Efficient Design training material to target key stakeholders in an Energy Efficient Design project. It is expected that different iterations of the material will need to be developed to suit a variety of audiences such as those listed above.

• Delivery of training courses on behalf of SEAI either through face-to-face presentations or online delivery

Name of EU-financed project or programme: Erdf
Short description:

Lot 2 - Technical Project Assessors supports SEAI in the evaluation of EXEED stage 2 project grant applications. This will include completing a desktop audit (an assessment of the EXEED project proposals in terms of quality, specification, innovation, value for money and adherence to the energy efficient design approach) and undertaking site visits culminating with a technical assessment report submission detailing findings and recommendations to SEAI.

Two framework members were appointed to Lot 2.

3.2.1 Deliverables and expected scope of work

All EXEED projects with a stage 2 capital grant request above a threshold (which is currently €100,000) will be subject to an external technical assessment. The EXEED programme is open to applications year-round so the support required is dependent on the number of stage 2 grant applications submitted with a grant request above the threshold.

• Validate that the EXEED process has been followed correctly with particular emphasis on quality and depth of the challenge and analyse process.

• Provide an independent assessment on the technical specification of the EXEED project proposed.

• Validate the energy savings estimated by the applicant through information provided and/or discussions with project stakeholders (e.g. EED owner and EED expert).

• Ensure investment costs are appropriate and represent reasonable value for money.

• Assist SEAI in the evaluation process of each application providing comments and recommendation against both the grant evaluation criteria and eligibility checks.

Lot 3 – Energy Efficient Design Mentors (EED) supports SEAI in engaging, mentoring, and providing specialist advice to organisations who are thinking about or currently undertaking an Energy Efficient Design project investment.

Six framework members were appointed to Lot 3. For the avoidance of any doubt a mentor may not also be a technical assessor for the same project.

Framework Members will support SEAI in engaging, mentoring, and advising organisations on the topic of Energy Efficient Design and its application using EXEED and/or I.S.399 certification standards.

The Framework Members will be required to provide SEAI with the following support:

• Provide guidance & mentorship to organisations/individuals seeking help or advice on the delivery of Energy Efficient Design projects. This support may be required for various stakeholders involved in the lifecycle of an energy efficient design project and in response to requests received

• Development, co-ordination and delivery of webinars, workshops and/or events on the topic of Energy Efficient Design to increase knowledge and awareness of the process and particularly the benefits of its application when implemented correctly.

• Development of best practice guidance documentation (case studies, brochures, tools, containing energy-related subject matter) for publication.

• Support SEAI with the development and execution of stakeholder feedback surveys on the EXEED Grant and certification programmes.

• Represent SEAI on national/international/regional standard committees – This will likely be on an ad hoc basis.

• Support the activities of the special working groups referenced in lot 4 – e.g. site audits, technical evaluations, development of case study material, templates, tools, reports etc.

Lot 4 – Energy Efficient Design (EED) Special Working Group Leaders supports SEAI with the development and facilitation of Special Working Groups (SWGs) focusing on innovation, overcoming barriers and development of new best practice in the area of energy efficient design. These SWGs will target specific sectors and/or technologies facilitating knowledge sharing, stakeholder engagement and best practice guidance development.

Five framework members were appointed to Lot 4 to lead the special working groups. Resources that Tenderers propose for lot 4 must be competent to lead any SWG.

The Framework Members for this lot will support SEAI with the development and co-ordination of special working groups (SWGs) focusing on innovation, overcoming barriers and development of new best practice guidance in the area of energy efficient design within industry. A core expectation from the special working groups is to support organisations with the identification and implementation of decarbonisation solutions and pathways.

Procedure
Award criteria
Quality criterion (name): A. Relevant skills and experience of proposed personnel
Quality criterion (weighting): 40
Quality criterion (name): B. Approach to delivery of the services
Quality criterion (weighting): 20
Cost criterion (name): Cost
Cost criterion (weighting): 40
Cost criterion (name): cost

Award of contract
Date of contract conclusion: 2022-01-31 📅
Name: Michael Doyle t/a Energy Conservation Options
Postal town: Ballybofey
Country: Ireland 🇮🇪
Total value of the procurement: 150 000 EUR 💰
Name: Frontline Energy & Environmental Limited
Postal town: Dublin
Total value of the procurement: 630 000 EUR 💰
Name: Optien
Postal town: Killawillin Castlelyons
Name: Climate 23
Leading Edge (Ireland) Ltd.
Postal town: Cohb
Name: FDT Consulting Engineers & Project Managers
Postal town: Churchtown
Total value of the procurement: 600 000 EUR 💰
Postal town: Cobh
Name: Wood Environmental Management Limited (WEML)
Postal town: Dun Laoghaire
Name: Tom O’Callaghan
Postal town: Carraroe
Name: Second Sight Development & Training Ltd.
Postal town: Shanagarry
Information about tenders
Number of tenders received: 4
11
9
8

Contracting authority
Contact
Contact point: Patrick Pirkl
Source: OJS 2022/S 042-109667 (2022-02-24)

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