Multi-Party Framework Agreement for Building Surveying Services Established on Foot of an Initial Contract for Libraries and Offices Surveying Pilot Project

Dublin City Council

Dublin City Council (DCC) intents to establish a multi-party framework agreement for various types of building surveying services via an open tender procedure. The initial contract ‘Libraries and Offices Surveying Pilot Project’ will establish the framework agreement for potential future mini – competitions. The initial contract will be awarded to the tenderer with the most economically advantageous tender for the ‘Libraries and Offices Surveying Pilot Project’.
The framework members will also be ranked, based on the above assessment, to establish a cascade ranking, which will only be used in certain circumstances which satisfy specific conditions. It is envisaged that the ten (10) highest scoring tenderers (subject to receipt of sufficient number valid tenders) will be admitted to the framework agreement.

Deadline

The time limit for receipt of tenders was 2021-05-31. The procurement was published on 2021-04-19.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Moore MacDonald & Partners Ltd
• O'Connor Sutton Cronin & Associates (M&E) Ltd.
• ORS

Who?

• Dublin City Council

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2021-04-19	Contract notice
2021-05-28	Additional information
2023-09-21	Contract award notice

Contract notice (2021-04-19)
Object
Scope of the procurement
Title: Building surveying services
Reference number: BSSFA01
Short description:

Dublin City Council (DCC) intents to establish a multi-party framework agreement for various types of building surveying services via an open tender procedure. The initial contract ‘Libraries and Offices Surveying Pilot Project’ will establish the framework agreement for potential future mini – competitions. The initial contract will be awarded to the tenderer with the most economically advantageous tender for the ‘Libraries and Offices Surveying Pilot Project’. The framework members will also be ranked, based on the above assessment, to establish a cascade ranking, which will only be used in certain circumstances which satisfy specific conditions. It is envisaged that the ten (10) highest scoring tenderers (subject to receipt of sufficient number valid tenders) will be admitted to the framework agreement.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Building surveying services 📦
Additional CPV: Geographic information systems (GIS or equivalent) 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: gavint.doyle@dublincity.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=178949&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=178949&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-04-19 📅
Submission deadline: 2021-05-31 📅
Publication date: 2021-04-23 📅
Identifiers
Notice number: 2021/S 079-202184
OJ-S issue: 79
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 180971.

Object
Scope of the procurement
Short description:

The framework members will also be ranked, based on the above assessment, to establish a cascade ranking, which will only be used in certain circumstances which satisfy specific conditions. It is envisaged that the ten (10) highest scoring tenderers (subject to receipt of sufficient number valid tenders) will be admitted to the framework agreement.

Estimated total value: 1 500 000 EUR 💰
Short description:

Dublin City Council (DCC) intents to establish a multi-party framework agreement for various types of building surveying services via an open tender procedure.

The initial contract ‘Libraries and Offices Surveying Pilot Project’ will establish the framework agreement for potential future mini – competitions [SEE: section 4.3 of the 05.1 multi-operator framework agreement (Conditions of Engagement) 2020 (Sept)]. The initial contract will be awarded to the Tenderer with the most economically advantageous tender for the ‘Libraries and Offices Surveying Pilot Project’.

The framework members will also be ranked, based on the above assessment, to establish a cascade ranking, which will only be used in certain circumstances which satisfy specific conditions (SEE: 03.1 schedule B.1 – consultants services libraries and office surveying pilot projects for more details).

It is envisaged that the ten (10) highest scoring tenderers (subject to receipt of sufficient number valid tenders) will be admitted to the framework agreement (SEE: 03.1 Schedule B.1 - Consultant Services: Libraries and Office Surveying Pilot Project for details.).

Estimated value excluding VAT: 1 500 000 EUR 💰
Duration: 24 months
Description of renewals:

2 No YRS (24 months) initial duration with an option to extend for 2 No YRS (4No YRS maximum).

Additional information:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 180971.

Place of performance
Main site or place of performance: Dublin City Council Administration Area.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

For further information please consult the associated documentation available to download from www.etenders.gov.ie using RFT ID 180971.

Contract execution
Contract performance conditions:

For further information please consult the associated documentation available to download from www.etenders.gov.ie using RFT ID 180971.

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 10
Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 2022-05-31 📅
Tender opening date: 2021-05-31 📅
Tender opening time: 17:00
Place: The date and time set out above for the opening of tenders us subject to change at the discretion of Dublin City Council.

Contracting authority
Contact
Contact point: Gavin Doyle
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=178949&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

Please note due to the current Covid-19 pandemic, facilitation of all meetings, site visits, clarification meetings, and assessments of samples, etc. (as applicable) is severely impacted. Where possible DCC will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging system.

1) Suppliers must register their interest on the Irish Government procurement opportunities portal www.etenders.gov.ie in order to be included on the mailing list for clarifications;

2) Please note that all information relating to attachments, including clarifications and changes, will be published on www.etenders.gov.ie only. Registration is free of charge. DCC will not accept responsibility for information relayed (or not relayed) via third parties;

3) Emailed/faxed/late tenders will not be accepted;

4) Suppliers should note the following when making their submission:

• to enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile;

• when using the ‘Upload Manager’ facility do not use the ‘Schedule’ option;

• instead, use only the ‘Upload’ option, which will enable monitoring of the upload;

• suppliers who do not use the upload manager can upload individual files, however please ensure to allow sufficient time for upload;

• there is a maximum upload limit of 2 GB per file. Documents larger than this should be divided into smaller files prior to upload;

• in order to submit a document to the electronic postbox, please note that you must click ‘Submit Response’. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the ‘Submit Response’ button will be disabled automatically upon expiration of the response deadline;

• suppliers must ensure that they give themselves sufficient time to upload and submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary;

• if you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or telephone: 353 (0) 21 243 92 77 (9 a.m.-17.30 p.m. GMT);

5) All queries must be submitted through the messaging facility on www.etenders.gov.ie. RFT ID: 180971, and must be in question format. Responses will be circulated to those that have registered an interest in this notice on www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 17.00 (Irish Standard Time) 17 May 2021 (Irish Standard Time) to enable issue of responses to all interested parties;

6) For each criterion marked as response: declaration required, applicants must initially provide the Appendices referenced under each criterion no later than the date set for return of the forms, and, where appropriate, confirm in the box provided that it is included with the completed questionnaire. Failure to do so could invalidate the submission.

Applicants may also satisfy this requirement by submitting an ESPD completed in accordance with EU Regulation 2016/7. By completing Part IV (a) of the ESPD titled: Global Indication for all selection criteria, applicants will be taken to declare that they meet the standards set for all criteria where the response is declaration required. Supporting documentation should be provided promptly upon request from the contracting authority;

7) Refer to document 'Additional Information’ available to download from www.etenders.gov.ie using RFT ID 180971for further information.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Please consult your solicitor.
Body responsible for mediation procedures
Name: Please consult your solicitor.
Postal town: Please consult your solicitor.
Service from which information about the review procedure may be obtained
Same as: Body responsible for mediation procedures
Source: OJS 2021/S 079-202184 (2021-04-19)

Additional information (2021-05-28)
Object
Scope of the procurement
Short description:

Dublin City Council (DCC) intents to establish a multi-party Framework Agreement for various types of Building Surveying Services via an Open Tender Procedure. The initial contract ‘Libraries and Offices Surveying Pilot Project’ will establish the Framework Agreement for potential future Mini – Competitions. The initial contract will be awarded to the Tenderer with the most economically advantageous tender for the ‘Libraries and Offices Surveying Pilot Project’. The Framework Members will also be ranked, based on the above assessment, to establish a cascade ranking, which will only be used in certain circumstances which satisfy specific conditions. It is envisaged that the Ten (10) highest scoring Tenderers (subject to receipt of sufficient number valid tenders) will be admitted to the Framework Agreement.

Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Building-inspection services 📦

Contracting authority
Identity
Postal code: Dublin

Reference
Dates
Date dispatched: 2021-05-28 📅
Submission deadline: 2021-06-04 📅
Publication date: 2021-06-02 📅
Identifiers
Notice number: 2021/S 105-277476
Refers to notice: 2021/S 079-202184
OJ-S issue: 105
Additional information

Change of tender receipt date from 31 May 2021, 17.00 to 4 June 2021 17.00, the extension is due to additional clarifications issued by the contracting authority in response to tender queries raised.

Object
Scope of the procurement
Short description:

The Framework Members will also be ranked, based on the above assessment, to establish a cascade ranking, which will only be used in certain circumstances which satisfy specific conditions. It is envisaged that the Ten (10) highest scoring Tenderers (subject to receipt of sufficient number valid tenders) will be admitted to the Framework Agreement.

Source: OJS 2021/S 105-277476 (2021-05-28)

Contract award notice (2023-09-21)
Object
Scope of the procurement
Total value of the procurement: 1 500 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-09-21 📅
Publication date: 2023-09-26 📅
Identifiers
Notice number: 2023/S 185-578448
OJ-S issue: 185

Object
Scope of the procurement
Short description:

Dublin City Council (DCC) intents to establish a multi-party Framework Agreement for various types of Building Surveying Services via an Open Tender Procedure.

The initial contract ‘Libraries and Offices Surveying Pilot Project’ will establish the Framework Agreement for potential future Mini – Competitions [SEE: section 4.3 of the 05.1 Multi-Operator Framework Agreement [Conditions of Engagement] 2020 [Sept]]. The initial contract will be awarded to the Tenderer with the most economically advantageous tender for the ‘Libraries and Offices Surveying Pilot Project’.

The Framework Members will also be ranked, based on the above assessment, to establish a cascade ranking, which will only be used in certain circumstances which satisfy specific conditions (SEE: 03.1 schedule B.1 – Consultants Services Libraries and Office Surveying Pilot Projects for more details).

It is envisaged that the Ten (10) highest scoring Tenderers (subject to receipt of sufficient number valid tenders) will be admitted to the Framework Agreement (SEE: 03.1 Schedule B.1 - Consultant Services: Libraries and Office Surveying Pilot Project for details.).

Place of performance
Main site or place of performance: Dublin City Council Administration Area

Procedure
Award criteria
Quality criterion (name): Quality
Quality criterion (weighting): 30
Cost criterion (name): Cost
Cost criterion (weighting): 70

Award of contract
Date of contract conclusion: 2022-08-31 📅
Name: Moore MacDonald & Partners Ltd
National registration number: NI055444
Postal address: 7 Balloo Court, Balloo Drive
Postal town: Belfast
Postal code: BT19 7AT
Country: United Kingdom 🇬🇧
Phone: +44 2890426586 📞
E-mail: steven@mooremacdonaldandpartners.co.uk 📧
Country: Northern Ireland 🏙️
Internet address: http://www.mooremacdonaldandpartners.co.uk 🌏
Total value of the procurement: 1 500 000 EUR 💰
Name: O'Connor Sutton Cronin & Associates (M&E) Ltd.
National registration number: IE9696670M
Postal address: 9 Prussia Street, Stoneybatter
Postal town: D07 KT57
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18682000 📞
E-mail: contactus@ocsc.ie 📧
Country: Dublin 🏙️
Internet address: http://www.ocsc.ie 🌏
Name: Ors
National registration number: 6328434P
Postal address: Marlinstown Office Park,
Postal town: Co. Westmeath
Postal code: Mullingar
Phone: +353 15242060 📞
E-mail: tenders@ors.ie 📧
Country: Mid-East 🏙️
Information about tenders
Number of tenders received: 4

Reference
Additional information

Please note due to the current COVID-19 pandemic, facilitation of all meetings, site visits, clarification meetings, & assessments of samples, etc. (as applicable) is severely impacted. Where possible DCC will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging system.

1. Suppliers must register their interest on the Irish Government procurement opportunities portal www.etenders.gov.ie in order to be included on the mailing list for clarifications.

2. Please note that all information relating to attachments, including clarifications & changes, will be published on www.etenders.gov.ie only. Registration is free of charge. DCC will not accept responsibility for information relayed (or not relayed) via third parties.

3. Emailed/faxed/late tenders will not be accepted.

4. Suppliers should note the following when making their submission:

• To enable submission of multiple documents concurrently, download & install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.

• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.

• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.

• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.

• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.

• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.

• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.

• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)

5. All queries must be submitted through the messaging facility on www.etenders.gov.ie. RFT ID: 180971, and must be in question format. Responses will be circulated to those that have registered an interest in this notice on www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 17:00 (Irish Standard Time) 17 May 2021 (Irish Standard Time) to enable issue of responses to all interested parties.

6. For each criterion marked as Response: Declaration Required, applicants must initially provide the Appendices referenced under each criterion no later than the date set for return of the forms, and, where appropriate, confirm in the box provided that it is included with the completed Questionnaire. Failure to do so could invalidate the submission.

Applicants may also satisfy this requirement by submitting an ESPD completed in accordance

with EU Regulation 2016/7. By completing Part IV (a) of the ESPD titled: Global Indication for all Selection Criteria, applicants will be taken to declare that they meet the standards set for all criteria where the response is Declaration Required. Supporting documentation should be provided promptly upon request from the Contracting Authority.

7. Refer to document 'Additional Information’ available to download from www.etenders.gov.ie using RFT ID 180971for further information.

Complementary information
Review body
Postal town: Dublin
Postal code: Dublin 7
Source: OJS 2023/S 185-578448 (2023-09-21)

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