Multi-Operator Framework Agreement For the supply of Tractors and Mowers

Dublin City Council

Dublin City Council proposes to establish a 4-year multi-party framework agreement for the supply lease hire with maintenance of vehicles to Dublin City Council’s Parks & Landscape services division and other divisions as required under the following three Lots:
1. Agricultural tractors (generally between 50hp and 120hp, with live P.T.O) for park and public open spaces
2. Compact tractors (<30 H.P. with no cutting deck), for parks
3. Electric Ride on Mowers with 3 cutting units.
The initial contracts will be for the initial requirements under each Lot for the first two years of the framework.

Deadline

The time limit for receipt of tenders was 2021-11-19. The procurement was published on 2021-10-11.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Dublin Grass Machinery
• Holden Plant Rentals

Who?

• Dublin City Council

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2021-10-11	Contract notice
2022-01-25	Contract award notice

Contract notice (2021-10-11)
Object
Scope of the procurement
Title: Agricultural machinery
Short description:

Dublin City Council proposes to establish a 4-year multi-party framework agreement for the supply lease hire with maintenance of vehicles to Dublin City Council’s Parks & Landscape services division and other divisions as required under the following three Lots: 1. Agricultural tractors (generally between 50hp and 120hp, with live P.T.O) for park and public open spaces 2. Compact tractors (<30 H.P. with no cutting deck), for parks 3. Electric Ride on Mowers with 3 cutting units. The initial contracts will be for the initial requirements under each Lot for the first two years of the framework.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Agricultural machinery 📦
Additional CPV: Agricultural and forestry machinery for soil preparation or cultivation 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal code: Dublin
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: noel.mcevoy@dublincity.ie 📧
Phone: +353 2223401 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=198310&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=198310&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-10-11 📅
Submission deadline: 2021-11-19 📅
Publication date: 2021-10-15 📅
Identifiers
Notice number: 2021/S 201-521824
OJ-S issue: 201
Additional information

Additional Information – Dublin City Council 1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6. The framework agreement is primarily for use by the Culture, Recreation and Economic Services Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise. 7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language. 8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 199196 Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 Noon on 26th October 2021 to enable issue of responses to all interested parties. 9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Additional information

Additional Information – Dublin City Council

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The framework agreement is primarily for use by the Culture, Recreation and Economic Services Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.

8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 199196 Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 Noon on 26th October 2021 to enable issue of responses to all interested parties.

9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Object
Scope of the procurement
Short description:

1. Agricultural tractors (generally between 50hp and 120hp, with live P.T.O) for park and public open spaces

2. Compact tractors (<30 H.P. with no cutting deck), for parks

3. Electric Ride on Mowers with 3 cutting units.

The initial contracts will be for the initial requirements under each Lot for the first two years of the framework.

Estimated total value: 200 000 EUR 💰
Title of the lot: supply on lease hire with maintenance of Agricultural Tractors between 50Hp and 120Hp with P.T.O
Lot number: 1
Estimated value excluding VAT: 80 000 EUR 💰
Duration: 48 months
Title of the lot: Supply on lease hire with maintenance Compact Tractors <30H.P With no Cutting Deck
Lot number: 2
Estimated value excluding VAT: 60 000 EUR 💰
Title of the lot: Tenders are invited to supply on lease hire with maintenance Ride of Mowers with 3 cutting units
Lot number: 3
Place of performance
Main site or place of performance:

Dubli City Council Administrative Area

Dublin City Council Administrative Area

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 15
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2021-11-19 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Noel McEvoy
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=198310&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 2025

Additional Information – Dublin City Council

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The framework agreement is primarily for use by the Culture, Recreation and Economic Services Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.

8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 199196 Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 Noon on 26th October 2021 to enable issue of responses to all interested parties.

9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Please consult your solicitor
Source: OJS 2021/S 201-521824 (2021-10-11)

Contract award notice (2022-01-25)
Object
Scope of the procurement
Total value of the procurement: 200 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2022-01-25 📅
Publication date: 2022-01-28 📅
Identifiers
Notice number: 2022/S 020-047548
Refers to notice: 2021/S 201-521824
OJ-S issue: 20

Procedure
Award criteria
Quality criterion (name): Methodology, Effective Management & Communication
Quality criterion (weighting): 30
Quality criterion (name): Resources, Maintenance & Inspection of Plant & Equipment
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 40

Award of contract
Date of contract conclusion: 2022-01-01 📅
Name: holden plant rentals
National registration number: 8299853W
Postal address: mullinavat
Postal town: Kilkenny
Postal code: co. kilkenny.
Country: Ireland 🇮🇪
Phone: +353 051898106 📞
E-mail: vicky@holdenplantrentals.com 📧
Country: Eastern and Midland 🏙️
Internet address: http://www.holdenplantrentals.com 🌏
Total value of the procurement: 80 000 EUR 💰
Name: Dublin Grass Machinery
National registration number: N/a
Postal address: River Rd, Ashtown,
Postal town: Dublin
Postal code: Dublin 15
Phone: +353 18386767 📞
E-mail: rmitchell@dublingrass.ie 📧
Internet address: http://www.dublingrass.ie 🌏
Total value of the procurement: 60 000 EUR 💰
Information about tenders
Number of tenders received: 2
Source: OJS 2022/S 020-047548 (2022-01-25)

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