IT1899F- Multi Supplier Framework Agreement For the Supply, Delivery and Install MSTeams certified Equipment in Meeting Rooms for on-campus University Staff for UL

Education Procurement Service (EPS)

Requirement to enhance MSTeams collaboration in Meeting/Seminar Rooms for on-campus University Staff.
As the campus prepares for a return of both staff and students at the start of the 2021/22 academic year, it is envisaged that the use of Microsoft Teams online meetings will continue but will introduce a new use case that has not been experienced during the pandemic.
In a hybrid working model, the use of physical meeting rooms will need to be integrated into Teams online meetings when some attendees are in the physical meeting room on campus and other attendees are working from home. It is therefore necessary to install equipment in meeting rooms to enable them function in a Teams (or other online meeting platform) meeting. While the primary use case for these meeting rooms is to integrate them with Microsoft Teams, the equipment proposed under both options outlined below will be capable of being used by other online meeting platforms such as Zoom, Webex, Google Meet etc.

Deadline

The time limit for receipt of tenders was 2022-02-07. The procurement was published on 2021-12-22.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2021-12-22 Contract notice
2022-04-12 Contract award notice
Contract notice (2021-12-22)
Object
Scope of the procurement
Title: Various office equipment and supplies
Reference number: IT1899F
Short description:
Requirement to enhance MSTeams collaboration in Meeting/Seminar Rooms for on-campus University Staff. As the campus prepares for a return of both staff and students at the start of the 2021/22 academic year, it is envisaged that the use of Microsoft Teams online meetings will continue but will introduce a new use case that has not been experienced during the pandemic. In a hybrid working model, the use of physical meeting rooms will need to be integrated into Teams online meetings when some attendees are in the physical meeting room on campus and other attendees are working from home. It is therefore necessary to install equipment in meeting rooms to enable them function in a Teams (or other online meeting platform) meeting. While the primary use case for these meeting rooms is to integrate them with Microsoft Teams, the equipment proposed under both options outlined below will be capable of being used by other online meeting platforms such as Zoom, Webex, Google Meet etc.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Various office equipment and supplies 📦
Additional CPV: Office equipment except furniture 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Other
Awarding authority name: Education Procurement Service (EPS)
Postal address: University of Limerick
Postal code: Co.Limerick
Postal town: Castletroy
Contact
Internet address: http://www.educationprocurementservice.ie 🌏
E-mail: gerry.kennedy@ul.ie 📧
Phone: +353 61213506 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=204704&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=204704&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-12-22 📅
Submission deadline: 2022-02-07 📅
Publication date: 2021-12-27 📅
Identifiers
Notice number: 2021/S 251-666373
OJ-S issue: 251
Additional information
All information relating to tenders is published on www.etenders.gov.ie only

Object
Scope of the procurement
Short description:
Requirement to enhance MSTeams collaboration in Meeting/Seminar Rooms for on-campus University Staff.
As the campus prepares for a return of both staff and students at the start of the 2021/22 academic year, it is envisaged that the use of Microsoft Teams online meetings will continue but will introduce a new use case that has not been experienced during the pandemic.
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In a hybrid working model, the use of physical meeting rooms will need to be integrated into Teams online meetings when some attendees are in the physical meeting room on campus and other attendees are working from home. It is therefore necessary to install equipment in meeting rooms to enable them function in a Teams (or other online meeting platform) meeting. While the primary use case for these meeting rooms is to integrate them with Microsoft Teams, the equipment proposed under both options outlined below will be capable of being used by other online meeting platforms such as Zoom, Webex, Google Meet etc.
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Estimated total value: 7 000 000 EUR 💰
Short description:
MS Teams Room Fit Out
Teaching Spaces
The University of Limerick is seeking proposals to supply and install audio visual equipment in various locations on campus. The spaces that require an AV fit out are divided into two distinct categories:
• Category A Rooms - Standard room, capacity 20 to 60 seats.
• Category B Rooms - These rooms have their own specific requirements not covered by Category A and the specific requirements.
Estimated value excluding VAT: 7 000 000 EUR 💰
Duration: 48 months
Description of renewals:
The Contracting Authority reserves the right, at its discretion, to extend the Term for a period or periods of up to Twelve (12) months with a maximum of Three (3) such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law. The Term will not exceed Seven (7) years in aggregate.
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Additional information:
All information relating to tenders is published on

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please see RFT document for further details.
Economic and financial standing: Please see RFT document for further details.
Minimum level(s) of standards: Please see RFT document for further details.
Technical and professional ability: Please see RFT document for further details.
Contract execution
Contract performance conditions: Please see RFT document for further details.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 14:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender opening date: 2022-02-07 📅
Tender opening time: 14:00

Contracting authority
Identity
National registration number: IE 6609370 G
Other type of contracting authority: The University of Limerick
Contact
Contact point: Gerry Kennedy
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/87073 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=204704&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Office of the High Court
Postal address: Four Courts Ground Floor, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2021/S 251-666373 (2021-12-22)
Contract award notice (2022-04-12)
Object
Scope of the procurement
Total value of the procurement: 7 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2022-04-12 📅
Publication date: 2022-04-15 📅
Identifiers
Notice number: 2022/S 075-200410
Refers to notice: 2021/S 251-666373
OJ-S issue: 75

Procedure
Award criteria
Quality criterion (name): Technical Specification for MS Teams Fit Out Requirements
Quality criterion (weighting): 15%
Quality criterion (name): Technical Specification for Equipment for Requirement Two (Teaching Spaces)
Technical Specification for Equipment for Requirement Two (Teaching Spaces
Method
Quality criterion (weighting): 35%
Price (weighting): 20%

Award of contract
Date of contract conclusion: 2022-04-01 📅
Name: Creative Technology Ireland ltd
Postal town: Dublin
Country: Ireland 🇮🇪
Total value of the procurement: 7 000 000 EUR 💰
Name: Dpsav ltd
Postal town: Limerick
Name: Meritec Presentation Products Ltd
Postal town: Wicklow
Name: Spectrum AV
Postal town: Wilton
Information about tenders
Number of tenders received: 4
Source: OJS 2022/S 075-200410 (2022-04-12)
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