Design and Print Services Framework

EirGrid plc

EirGrid Group have a continual need for design and print services and therefore intend to establish a single supplier framework for EirGrid group for the provision of these services. The Framework Agreement period will be for an initial duration of three years with the option to extend annually for up to an additional two years, subject always to the satisfactory performance of the supplier. The purpose of the Pre-Qualification Questionnaire (PQQ) is to invite qualification applications from interested parties for the provision of Design and Print Services. EirGrid envisages qualifying up to 5 Candidates from this pre-qualification process, subject to the quality of responses received. This will be an OJEU tender.

Deadline

The time limit for receipt of tenders was 2021-12-07. The procurement was published on 2021-11-03.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Sooner Than Later Solutions Limited

Who?

• EirGrid plc

What?

• Composition services › Graphic design services
• Printing services › Digital printing services
• Services related to printing › Printing and delivery services

Where?

• Éire/Ireland

Procurement history

Date	Document
2021-11-03	Contract notice
2022-10-07	Contract award notice

Contract notice (2021-11-03)
Object
Scope of the procurement
Title: Printing and related services
Reference number: ENQEIR762
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Printing and related services 📦
Additional CPV: Printing services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: EirGrid plc
Postal address: Block 2 - The Oval, 160 Shelbourne Road
Postal code: Dublin 4
Postal town: Ballsbridge
Contact
Internet address: http://www.eirgrid.com 🌏
E-mail: glen.brownlie@eirgrid.com 📧
Phone: +353 12370454 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=201273&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=201273&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-11-03 📅
Submission deadline: 2021-12-07 📅
Publication date: 2021-11-08 📅
Identifiers
Notice number: 2021/S 216-569837
OJ-S issue: 216
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Contract award will be subject to the approval of the competent authorities. 5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when requested. 6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when requested.

6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Estimated total value: 875 000 EUR 💰
Short description:

EirGrid Group have a continual need for a variety of design and print services and therefore intend to establish a single supplier framework for EirGrid group for the provision of these services. The requirements can be in varying volumes (for example 50 – 10,000 copies) of such items as colour documents, regular updates of existing brochures, documents and publications, voluminous planning and technical reports with binders, dividers, fold out maps, and merchandising

Design and Print material for EirGrid typically includes maps and graphs. Requirements may also include web–based design and execution services, and point of sale material. A further requirement is familiarity with infographics.

It is important to note that graphic development will strictly remain within EirGrid Group brand guidelines. The successful candidate may be required to work closely with EirGrid’s brand communications agency in delivering material that is to the standard set out in these guidelines.

EirGrid would like to highlight that this contract will involve the design and print of a significant amount of extremely technical documentation in low volumes.

The Framework Agreement period will be for an initial duration of three years with the option to extend annually for up to an additional two years, subject always to the satisfactory performance of the supplier.

The procurement of this contract is being carried out in accordance with the Negotiated procedure with a prior call for competition as set out in Council Directive 2014/25/EU as transposed into Irish law by the European Union Award of Contracts by Utility Undertakings) Regulations 2016 (S.I. 286 of 2016) (the “Regulations”).

The purpose of the Pre-Qualification Questionnaire (PQQ) is to invite qualification applications from interested parties for the provision of Design and Print Services. EirGrid envisages qualifying up to 5 Candidates from this pre-qualification process, subject to the quality of responses received.

Estimated value excluding VAT: 875 000 EUR 💰
Duration: 36 months
Description of options:

The initial contract period envisaged is three years with the possibility to extend annually up to a further two years, subject always to the satisfactory performance of the supplier.

The estimated spend of 875,000 EUR is taking into account the full duration of the contract including the possible extensions

Place of performance
Main site or place of performance: Ireland

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: