Contract for the Supply and Delivery of Under Sleeper Pads

Irish Rail

This contract is for the supply and delivery of under sleeper pads.
The duration of the contract will be 1 year initially, with the option to renew annually for up to a maximum of 3 years.
The requirement will be the supply and delivery of up to 150 000 sleeper pads per annum.

Deadline
The time limit for receipt of tenders was 2021-05-24. The procurement was published on 2021-04-16.

Who?

What?

Where?

Procurement history
Date Document
2021-04-16 Contract notice
2021-07-01 Contract award notice
2021-07-16 Qualification system with call for competition
2023-06-20 Additional information
Contract notice (2021-04-16)
Contracting authority
Name and addresses
Name: Irish Rail
National registration number: Irish Rail
Postal address: Procurement, Engineering and New Works, Inchicore
Postal town: Dublin 8
Country: Ireland 🇮🇪
Contact person: James Rattigan
E-mail: james.rattigan@irishrail.ie 📧
Region: Éire/Ireland 🏙️
URL: http://www.irishrail.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Communication
Access to the procurement documents is restricted
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=186774&B=ETENDERS_SIMPLE 🌏
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=186774&B=ETENDERS_SIMPLE 🌏

Object
Scope of the procurement
Title: Contract for the Supply and Delivery of Under Sleeper Pads 7743
Products/services: Parts of sleepers 📦
Short description:
“This contract is for the supply and delivery of under sleeper pads. The duration of the contract will be 1 year initially, with the option to renew annually...”    Show more

1️⃣
Additional products/services: Railway-track construction materials and supplies 📦
Additional products/services: Railway-track construction materials 📦
Additional products/services: Railway materials 📦
Additional products/services: Sleepers and parts of sleepers 📦
Additional products/services: Sleepers 📦
Place of performance: Éire/Ireland 🏙️
Main site or place of performance: Portlaoise, Co. Laois.
Description of the procurement:
“This contract is for the supply and delivery of under sleeper pads. The duration of the contract will be 1 year initially, with the option to renew annually...”    Show more
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 12
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal
Description
Description of renewals:
“The duration of the contract will be 1 year initially, with the option to renew annually for up to a maximum of 3 years.”
Scope of the procurement
Information about European Union funds:
“May be required by projects financed by EU funds but it is not possible at this stage to identify these projects.”

Legal, economic, financial and technical information
Conditions for participation
List and brief description of conditions:
“For full details, please download a copy of the attached pre-qualification questionnaire.”
Economic and financial standing
List and brief description of selection criteria:
“The economic and financial capacity of the entity must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire...”    Show more
Technical and professional ability
List and brief description of selection criteria:
“The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a...”    Show more
Conditions for participation
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
“A grouping if successful must be prepared to contract as a single entity or alternatively, at IE's discretion, each member of the group will be required to...”    Show more
Conditions related to the contract
Contract performance conditions:
“For full details, please download a copy of the attached pre-qualification questionnaire.”

Procedure
Type of procedure
Negotiated procedure with prior call for competition
Administrative information
Previous publication concerning this procedure: 2020/S 100-242647
Time limit for receipt of tenders or requests to participate: 2021-05-24 12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️

Complementary information
Information about recurrence
This is a recurrent procurement
Estimated timing for further notices to be published:
“Est April 2022 if extension options are not utilised and April 2023/April 2024 if they are.”
Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
Review body
Name: Central Office of the High Court
Postal address: Four Courts
Postal town: Dublin 7
Postal code: D07 N972
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
URL: http://www.courts.ie 🌏
Service from which information about the review procedure may be obtained
Name: Central Office of the High Court
Postal address: Four Courts
Postal town: Dublin 7
Postal code: D07 N972
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
URL: http://www.courts.ie 🌏
Source: OJS 2021/S 077-198557 (2021-04-16)
Contract award notice (2021-07-01)
Contracting authority
Name and addresses
Postal address: Procurement, Engineering and New Works
Postal town: Inchicore
Postal code: Dublin 8

Object
Scope of the procurement
Short description:
“This contract is for the supply and delivery of under sleeper pads. The duration of the contract will be one year initially, with the option to renew...”    Show more
Description
Description of the procurement:
“Advertised as a contract for the supply and delivery of under sleeper pads for one year initially, with the option to renew annually for up to a maximum of...”    Show more

Procedure
Administrative information
Previous publication concerning this procedure: 2021/S 077-198557

Award of contract

1️⃣
Contract Number: 1
Title: Contract for the Supply and Delivery of Under Sleeper Pads
Information on non-award
Other reasons (discontinuation of procedure)

Complementary information
Additional information

“This process will be replaced by a long term Qualification System (QS) where ad-hoc requirements will be mini-tendered to all companies who apply, meet the...”    Show more
Source: OJS 2021/S 128-340816 (2021-07-01)
Qualification system with call for competition (2021-07-16)
Contracting authority
Name and addresses
Name: Iarnród Eireann-Irish Rail
National registration number: IE 4812851 O
E-mail: james.rattigan@irishrail.ie 📧
Communication
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=193649&B=ETENDERS_SIMPLE 🌏
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=193649&B=ETENDERS_SIMPLE 🌏

Object
Scope of the procurement
Title: QS for the Supply and Delivery of Under Sleeper Pads 7794
Description
Main site or place of performance: Portlaoise.
Description of the procurement:
“This is a call to competition by Iarnród Éireann for the establishment of a qualification system for the supply and delivery of under sleeper pads to its...”    Show more
Duration
Start date: 2021-09-01 📅
End date: 2026-08-31 📅
Scope of the procurement
Information about European Union funds: Unable to identify at this time

Legal, economic, financial and technical information
Conditions related to the contract
Contract performance conditions:
“For full details, please download a copy of the attached Pre-Qualification Questionnaire.”

Procedure
Administrative information
Previous publication concerning this procedure: 2021/S 128-340816
Source: OJS 2021/S 139-371152 (2021-07-16)
Additional information (2023-06-20)
Contracting authority
Name and addresses
Postal address: Procurement, Engineering & New Works,

Object
Scope of the procurement
Title: QS for the Supply & Delivery of Under Sleeper Pads 7794
Short description:
“This is a call to competition by Iarnród Éireann for the establishment of a Qualification System for the supply and delivery of Under Sleeper Pads to its...”    Show more

Complementary information
Original notice reference
Notice number in the OJ S: 2021/S 139-371152

Changes
Text to be corrected in the original notice
Section number: I.3
Place of text to be modified: Communication
Old value
Text: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=193649&B=ETENDERS_SIMPLE
New value
Text: https://www.etenders.gov.ie/epps/dps/prepareViewCfTDPSWS.do?resourceId=1784137
Source: OJS 2023/S 119-375183 (2023-06-20)