Two-Phase Multi-Supplier Framework Agreement for Low Cost, Retro-fit, End-to-End, Internet of Things (IoT) Solutions to Alert, Monitor and Report on Ring Buoy Theft

Dublin City Council

Dublin City Council manages approximately 140 ring buoys in Dublin. Unfortunately, approximately 15 of these ring buoys go missing/are stolen every week. This problem exists across all 31 local authorities’ areas in Ireland, 18 of which manage coastal water safety and all of which manage inland water safety.
Dublin City Council's Water Safety Officer and Water Safety Ireland are jointly responsible for the monitoring and maintenance of the ring buoys in Dublin City. Inspectors visit each ring buoy location to checking the integrity of each ring buoy, its casing and the rope. All issues are manually recorded on a report sheet. This can delay the ring buoy replacement turnaround time. Dublin City Council now wishes to establish a framework agreement to procure low cost, retro-fit end-to-end, IoT solutions to alert, monitor and report on ring buoy theft (the Services) across multiple site locations in the Dublin region.

Deadline

The time limit for receipt of tenders was 2020-08-28. The procurement was published on 2020-07-28.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who?

• Dublin City Council

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2020-07-28	Contract notice
2020-12-02	Contract award notice

Contract notice (2020-07-28)
Object
Scope of the procurement
Title: Research and development services and related consultancy services
Reference number: SD_RingBuoy_Innovation
Short description:

Dublin City Council manages approximately 140 ring buoys in Dublin. Unfortunately, approximately 15 of these ring buoys go missing/are stolen every week. This problem exists across all 31 local authorities’ areas in Ireland, 18 of which manage coastal water safety and all of which manage inland water safety. Dublin City Council's Water Safety Officer and Water Safety Ireland are jointly responsible for the monitoring and maintenance of the ring buoys in Dublin City. Inspectors visit each ring buoy location to checking the integrity of each ring buoy, its casing and the rope. All issues are manually recorded on a report sheet. This can delay the ring buoy replacement turnaround time. Dublin City Council now wishes to establish a framework agreement to procure low cost, retro-fit end-to-end, IoT solutions to alert, monitor and report on ring buoy theft (the Services) across multiple site locations in the Dublin region.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Research and development services and related consultancy services 📦
Additional CPV: Data-processing equipment 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: nicola.graham@dublincity.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=171198&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=171198&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-07-28 📅
Submission deadline: 2020-08-28 📅
Publication date: 2020-07-31 📅
Identifiers
Notice number: 2020/S 147-361503
Refers to notice: 2019/S 238-583012
OJ-S issue: 147
Additional information

This project was also a recipient of funding from the National Public Service Innovation Fund to support the piloting and testing of the solutions that are sourced from the procurement process. https://www.ops2020.gov.ie/networks/funding/projects-funded/

Object
Scope of the procurement
Short description:

Dublin City Council's Water Safety Officer and Water Safety Ireland are jointly responsible for the monitoring and maintenance of the ring buoys in Dublin City. Inspectors visit each ring buoy location to checking the integrity of each ring buoy, its casing and the rope. All issues are manually recorded on a report sheet. This can delay the ring buoy replacement turnaround time. Dublin City Council now wishes to establish a framework agreement to procure low cost, retro-fit end-to-end, IoT solutions to alert, monitor and report on ring buoy theft (the Services) across multiple site locations in the Dublin region.

Estimated total value: 750 000 EUR 💰
Short description:

Dublin City Council manages approximately 140 ring buoys in Dublin. These ring buoys are located on the banks of the two canals, the three rivers (Liffey, Tolka and Dodder), in the Docklands area and in the Council beach areas. Unfortunately, approximately 15 of these ring buoys go missing/are stolen every week. This problem exists across all 31 local authorities’ areas in Ireland, 18 of which manage coastal water safety and all of which manage inland water safety. Across Ireland, hundreds of life buoys go missing every week, putting people’s lives at risk.

Dublin City Council's Water Safety Officer and Water Safety Ireland are jointly responsible for the monitoring and maintenance of the ring buoys in Dublin City. Inspectors visit each ring buoy location to checking the integrity of each ring buoy. This includes checking the ring buoy itself, its casing and the rope. All issues are manually recorded on a report sheet. The report sheets are brought back to the office, the issue is recorded and the report sheets are stored. New parts (ring buoys or rope) are ordered and deployed on the next visit to that location.

This process can delay the ring buoy replacement turnaround time. Each ring buoy costs approx. EUR 40. The need to replace approximately 600 ring buoys each year costs Dublin City Council in excess of EUR 20 000 and could potentially endanger lives. Due to health and safety issues, ring buoys cannot be re-distributed if they have been tampered with and many end up in landfill sites.

Based on the feedback from a prior information notice (PIN) published in December 2019, Dublin City Council now wishes to establish a framework agreement. It involves a two-phased approach alongside a PPI process to procure low cost, retro-fit end-to-end, IoT solutions to alert, monitor and report on ring buoy theft (the Services) across multiple site locations in the Dublin region. Please consult the appropriate documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 173634. Please see Annex 1 of the draft multi party framework agreement for a list of local authorities under the framework (the Framework Purchasers).

Estimated value excluding VAT: 750 000 EUR 💰
Duration: 48 months
Description of renewals:

Framework agreement duration is 3 years with an option to extend for one additional year.

Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Contract execution
Contract performance conditions:

The procurer has conducted and implemented a tender competition for the procurement of innovative solutions so as to establish a two-phase multi-supplier framework agreement for low cost, retro-fit, end-to-end, IoT solutions to alert, monitor and report on ring buoy theft (the Services).

The first phase of the framework agreement (Phase 1) will be dedicated to the piloting of different solutions by the framework suppliers for the provision of the Services following which the pilots which are evaluated as 'Successful' shall be eligible to compete for additional contracts for provision of the Services to the Framework Purchasers by way of a mini-competition process in the second phase (Phase 2). More information on the phases and evaluation process at the end of phase 1 are provided in the request for tender documentation available to download from www.etenders.gov.ie using RFT ID 173634.

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 4
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2020-08-28 📅
Tender opening time: 12:00
Additional information:

The date and time for opening tenders set out above may change at the discretion of Dublin City Council.

Contracting authority
Identity
National registration number: N/a
Awarding authority name: South Dublin County Council
Postal address: County Hall, Belgard Square North, Tallaght, Co. Dublin
Postal town: Dublin
Country: Dublin 🏙️
Awarding authority name: Fingal County Council
Postal address: County Hall, Main Street, Swords, County Dublin
Awarding authority name: Dun Laoghaire-Rathdown County Council
Postal address: County Hall, Marine Road, Dún Laoghaire, Co.Dublin
Contact
Contact point: Nicola Graham
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
E-mail: info@smartdublin.ie 📧
Internet address: https://www.sdcc.ie 🌏
: https://www.fingal.ie/ 🌏
: https://www.dlrcoco.ie/ 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=171198&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

Please note that this project is subject to funding.

Please note that due to the current Covid-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted.

Where possible the contracting authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform.

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.

2) It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid tax clearance certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident tenderer, a statement of suitability from the revenue commissioners will be required.

3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6) The framework agreement is primarily for use by the Smart City Unit in the Chief Executive’s Department but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7) Emailed/faxed/late tenders will not be accepted.

8) All queries regarding this expression of interest/tender* must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 173634. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12.00 noon on 17 August 2020 to enable issue of responses to all interested parties.

9) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

10) Submissions via www.etenders.gov.ie Tenderbox facility only.

11) Refer to document 'Additional Information’ available to download from www.etenders.gov.ie using RFT ID 173634 for further information.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Body responsible for mediation procedures
Name: Please consult your solicitor
Postal town: Please consult your solicitor
Service from which information about the review procedure may be obtained
Same as: Body responsible for mediation procedures
Source: OJS 2020/S 147-361503 (2020-07-28)

Contract award notice (2020-12-02)
Object
Scope of the procurement
Total value of the procurement: 750 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-12-02 📅
Publication date: 2020-12-07 📅
Identifiers
Notice number: 2020/S 238-588792
Refers to notice: 2020/S 147-361503
OJ-S issue: 238

Object
Scope of the procurement
Short description:

Name of EU-financed project or programme: The procurer benefits from assistance offered under the EAFIP-initiative (www.eafip.eu) which is supported by the European Commission Directorate-General Communications Networks, Content and Technology (DG CONNECT).

Procedure
Award criteria
Quality criterion (name): Addressing the challenge and future potential
Quality criterion (weighting): 2500
Quality criterion (name): Quality of the technical solution
Quality criterion (weighting): 2000
Quality criterion (name): Resources, proposed team skills and project management
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 3500

Award of contract
Date of contract conclusion: 2020-12-01 📅
Name: Civic Integrated Solutions Ltd
National registration number: 6365998B
Postal address: Unit 74 Block 503, Rathcoole
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: neil@civic.ie 📧
Country: Dublin 🏙️
Internet address: http://www.civic.ie 🌏
Total value of the procurement: 750 000 EUR 💰
Name: MSEMICON Teoranta
National registration number: IE6370299C
Postal address: L12 Greenogue Business Park, Rathcoole
Postal code: 24
E-mail: ciaran.obreartuin@msemicon.com 📧
Internet address: http://www.msemicon.com 🌏
Name: RE:SURE Intelligence Ltd
National registration number: 9696369P
Postal address: A15 Kilcronagh Business Park
Postal town: Cookstown
Postal code: Tyrone
Country: United Kingdom 🇬🇧
E-mail: john.macmahon@resure.co 📧
Country: Mid Ulster 🏙️
Internet address: http://www.resure.co 🌏
Name: ZiggyTec Ltd
National registration number: 3551983BH
Postal address: Liffey Valley Trust, 1 North Wall Ave
Postal town: Dublin 1
Phone: +353 14433147 📞
E-mail: kieran@ziggytec.com 📧
Internet address: http://www.ziggytec.com 🌏
Information about tenders
Number of tenders received: 20

Reference
Additional information

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid tax clearance certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident tenderer, a statement of suitability from the revenue commissioners will be required.

Source: OJS 2020/S 238-588792 (2020-12-02)

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