The Print and Supply and Dispatch of Letters for the Primary Care Reimbursement Service (PCRS) Health Service Executive

Health Service Executive (HSE)

The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) Health Service Executive.
These letters will be supplied to the successful tenderer in PDF format.
The requirement is for kitting, printing and distribution of approximately 745 000 letters per annum within specific timeframes.
The figure of 745 000 letters per annum (2 235 000 over the term of the contract) is an estimate only and tenderers are advised that no quantities whatsoever are guaranteed to the successful tenderer. Payment will only be made for letters which are ordered by the HSE during the term of the contract.
The finished letters are to be dispatched to members of the general public by the successful tenderer.
PDF’s of the letters, forms, etc. will be sent via file server to be printed and dispatched daily through An Post to various locations throughout the Republic of Ireland.

Deadline

The time limit for receipt of tenders was 2021-01-22. The procurement was published on 2020-12-10.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2020-12-10 Contract notice
2021-11-05 Contract award notice
Contract notice (2020-12-10)
Object
Scope of the procurement
Title: Printed matter and related products
Reference number: HSE 13699
Short description:
The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) Health Service Executive. These letters will be supplied to the successful tenderer in PDF format. The requirement is for kitting, printing and distribution of approximately 745 000 letters per annum within specific timeframes. The figure of 745 000 letters per annum (2 235 000 over the term of the contract) is an estimate only and tenderers are advised that no quantities whatsoever are guaranteed to the successful tenderer. Payment will only be made for letters which are ordered by the HSE during the term of the contract. The finished letters are to be dispatched to members of the general public by the successful tenderer. PDF’s of the letters, forms, etc. will be sent via file server to be printed and dispatched daily through An Post to various locations throughout the Republic of Ireland.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Printed matter and related products 📦
Additional CPV: Forms 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Health Service Executive (HSE)
Postal address: Head Office, Millennium Park
Postal town: Naas
Contact
Internet address: http://www.hse.ie 🌏
E-mail: brendan.otoole@hse.ie 📧
Phone: +353 1766955840 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=179208&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=179208&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-12-10 📅
Submission deadline: 2021-01-22 📅
Publication date: 2020-12-15 📅
Identifiers
Notice number: 2020/S 244-603725
OJ-S issue: 244

Object
Scope of the procurement
Short description:
The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) Health Service Executive.
These letters will be supplied to the successful tenderer in PDF format.
The requirement is for kitting, printing and distribution of approximately 745 000 letters per annum within specific timeframes.
The figure of 745 000 letters per annum (2 235 000 over the term of the contract) is an estimate only and tenderers are advised that no quantities whatsoever are guaranteed to the successful tenderer. Payment will only be made for letters which are ordered by the HSE during the term of the contract.
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The finished letters are to be dispatched to members of the general public by the successful tenderer.
PDF’s of the letters, forms, etc. will be sent via file server to be printed and dispatched daily through An Post to various locations throughout the Republic of Ireland.
Estimated total value: 900 000 EUR 💰
Short description:
PDF’s of the letters, forms, etc. will be sent via file server to be printed and dispatched daily through An Post to various locations throughout the Republic Of Ireland.
There are approximately 77 different letter/document/types generally ranging from 1-14 pages (some with colour requirements). The actual number of pages in letters will be variable and may not be limited to a maximum of 14 pages.
Tenderers are further advised that volumes may increase or decrease with service demands or the use of supporting or alternative technologies and the HSE will only pay for letters actually ordered during the life of any contract award.
The successful tenderer will be required to…
… deal with volume changes quickly and efficiently. The prices tendered will remain unchanged whether volumes increase or decrease during the life of the tender and no payments will be made by the HSE if the estimated volumes are not achieved.
… provide monthly reports of dispatches as well as detailed processing QA systems and reports to ensure quality and error prevention and detection. Ad-hoc reports may be required from time to time. The parameters of these would be set out as required. It will be the responsibility of the successful supplier to provide reports on how to ensure quality and error prevention.
Estimated value excluding VAT: 900 000 EUR 💰
Duration: 36 months
Description of renewals:
The contracting authority anticipates that the contract will have an initial term of three (3) years, after which, two (2) 12 month extensions may, at the discretion of the HSE, apply (5 years in total).
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: As per tender documentation.
Economic and financial standing: As per tender documentation.
Technical and professional ability: As per tender documentation.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2021-01-22 📅
Tender opening time: 17:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Brendan O'Toole
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/461 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=179208&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2020/S 244-603725 (2020-12-10)
Contract award notice (2021-11-05)
Object
Scope of the procurement
Short description:
The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) HEALTH SERVICE EXECUTIVE these letters will be supplied to the successful tenderer in PDF format. The requirement is for kitting, printing and distribution of approximately 745,000 letters per annum within specific timeframes. The figure of 745,000 letters per annum (2,235,000 over the term of the contract) is an estimate only and tenderers are advised that no quantities whatsoever are guaranteed to the successful tenderer. Payment will only be made for letters which are ordered by the HSE during the term of the contract. The finished letters are to be dispatched to members of the general public by the successful tenderer. PDF’s of the letters, forms etc. will be sent via file server to be printed and dispatched daily through An Post to various locations throughout the Republic Of Ireland.
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Total value of the procurement: 261 320 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Head Office
Postal code: Millennium Park

Reference
Dates
Date dispatched: 2021-11-05 📅
Publication date: 2021-11-10 📅
Identifiers
Notice number: 2021/S 218-573670
Refers to notice: 2020/S 244-603725
OJ-S issue: 218

Object
Scope of the procurement
Short description:
The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) HEALTH SERVICE EXECUTIVE
these letters will be supplied to the successful tenderer in PDF format.
The requirement is for kitting, printing and distribution of approximately 745,000 letters per annum within specific timeframes.
The figure of 745,000 letters per annum (2,235,000 over the term of the contract) is an estimate only and tenderers are advised that no quantities whatsoever are guaranteed to the successful tenderer. Payment will only be made for letters which are ordered by the HSE during the term of the contract.
Show more
PDF’s of the letters, forms etc. will be sent via file server to be printed and dispatched daily through An Post to various locations throughout the Republic Of Ireland.
There are approximately 77 different letter/document / types generally ranging from 1-14 pages (some with colour requirements). The actual number of pages in letters will be variable and may not be limited to a maximum of 14 pages.
The successful tenderer will be required to deal with volume changes quickly and efficiently. The prices
tendered will remain unchanged whether volumes increase or decrease during the life of the tender and no payments will be made by the HSE if the estimated volumes are not achieved.
The successful tenderer will be required to provide monthly reports of dispatches as well as detailed processing QA systems and reports to ensure quality and error prevention and detection. Add hoc reports may be required from time to time. The parameters of these would be set out as required. It will be the responsibility of the successful supplier to provide reports on how to ensure quality and error prevention.
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Place of performance
Main site or place of performance: Dublin

Procedure
Award criteria
Quality criterion (name): methodology
Quality criterion (weighting): 15%
Quality criterion (name): Continuity of Service
Quality criterion (weighting): 10%
Quality criterion (name): Experience, Education and Professional Qualifications
Quality criterion (weighting): 5%
Quality criterion (name): Capacity
Administrative Support & Management Reporting
Cost criterion (name): ultimate cost
Cost criterion (weighting): 60%

Award of contract
Date of contract conclusion: 2021-10-08 📅
Name: PrintPost Limited
National registration number: 214174
Postal address: Unit 4, Broomhill Business Park, Tallaght, Dublin 24, D24 HD43
Postal town: Tallaght
Postal code: D24 HD43
Country: Ireland 🇮🇪
Phone: +353 862438319 📞
Internet address: www.printpost.ie 🌏
Total value of the procurement: 261 320 EUR 💰
Information about tenders
Number of tenders received: 13

Complementary information
Review body
Postal town: Dublin
Postal code: Dublin 7
Source: OJS 2021/S 218-573670 (2021-11-05)
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