The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) Health Service Executive.
These letters will be supplied to the successful tenderer in PDF format.
The requirement is for kitting, printing and distribution of approximately 745 000 letters per annum within specific timeframes.
The figure of 745 000 letters per annum (2 235 000 over the term of the contract) is an estimate only and tenderers are advised that no quantities whatsoever are guaranteed to the successful tenderer. Payment will only be made for letters which are ordered by the HSE during the term of the contract.
The finished letters are to be dispatched to members of the general public by the successful tenderer.
PDF’s of the letters, forms, etc. will be sent via file server to be printed and dispatched daily through An Post to various locations throughout the Republic of Ireland.
Deadline
The time limit for receipt of tenders was 2021-01-22.
The procurement was published on 2020-12-10.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“The Print and Supply and Dispatch of Letters for the Primary Care Reimbursement Service (PCRS) Health Service Executive
HSE 13699”
Products/services: Printed matter and related products📦
Short description:
“The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) Health Service Executive.
These letters will be supplied to...”
Short description
The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) Health Service Executive.
These letters will be supplied to the successful tenderer in PDF format.
The requirement is for kitting, printing and distribution of approximately 745 000 letters per annum within specific timeframes.
The figure of 745 000 letters per annum (2 235 000 over the term of the contract) is an estimate only and tenderers are advised that no quantities whatsoever are guaranteed to the successful tenderer. Payment will only be made for letters which are ordered by the HSE during the term of the contract.
The finished letters are to be dispatched to members of the general public by the successful tenderer.
PDF’s of the letters, forms, etc. will be sent via file server to be printed and dispatched daily through An Post to various locations throughout the Republic of Ireland.
Show more
Estimated value excluding VAT: EUR 900 000 💰
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Additional products/services: Forms📦
Additional products/services: Business forms📦
Additional products/services: Printing services📦
Place of performance: Éire/Ireland🏙️
Main site or place of performance: Dublin.
Description of the procurement:
“The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) Health Service Executive.
The requirement is for kitting,...”
Description of the procurement
The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) Health Service Executive.
The requirement is for kitting, printing and distribution of approximately 745 000 letters per annum within specific timeframes.
The figure of 745 000 letters per annum (2 235 000 over the term of the contract) is an estimate only and tenderers are advised that no quantities whatsoever are guaranteed to the successful tenderer. Payment will only be made for letters which are ordered by the HSE during the term of the contract.
The finished letters are to be dispatched to members of the general public by the successful tenderer.
PDF’s of the letters, forms, etc. will be sent via file server to be printed and dispatched daily through An Post to various locations throughout the Republic Of Ireland.
There are approximately 77 different letter/document/types generally ranging from 1-14 pages (some with colour requirements). The actual number of pages in letters will be variable and may not be limited to a maximum of 14 pages.
Tenderers are further advised that volumes may increase or decrease with service demands or the use of supporting or alternative technologies and the HSE will only pay for letters actually ordered during the life of any contract award.
The successful tenderer will be required to deal with volume changes quickly and efficiently. The prices tendered will remain unchanged whether volumes increase or decrease during the life of the tender and no payments will be made by the HSE if the estimated volumes are not achieved.
The successful tenderer will be required to provide monthly reports of dispatches as well as detailed processing QA systems and reports to ensure quality and error prevention and detection. Ad-hoc reports may be required from time to time. The parameters of these would be set out as required. It will be the responsibility of the successful supplier to provide reports on how to ensure quality and error prevention.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 900 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 36
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“The contracting authority anticipates that the contract will have an initial term of three (3) years, after which, two (2) 12 month extensions may, at the...”
Description of renewals
The contracting authority anticipates that the contract will have an initial term of three (3) years, after which, two (2) 12 month extensions may, at the discretion of the HSE, apply (5 years in total).
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions: As per tender documentation.
Economic and financial standing
List and brief description of selection criteria: As per tender documentation.
Technical and professional ability
List and brief description of selection criteria: As per tender documentation.
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2021-01-22
17:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2021-01-22
17:00 📅
Complementary information Review body
Name: The High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2020/S 244-603725 (2020-12-10)
Contract award notice (2021-11-05) Contracting authority Name and addresses
Postal address: Head Office
Postal code: Millennium Park
Information about joint procurement
The contract is awarded by a central purchasing body
Object Scope of the procurement
Title:
“The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) HEALTH SERVICE EXECUTIVE
HSE 13699”
Short description:
“The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) HEALTH SERVICE EXECUTIVE
these letters will be supplied to...”
Short description
The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) HEALTH SERVICE EXECUTIVE
these letters will be supplied to the successful tenderer in PDF format.
The requirement is for kitting, printing and distribution of approximately 745,000 letters per annum within specific timeframes.
The figure of 745,000 letters per annum (2,235,000 over the term of the contract) is an estimate only and tenderers are advised that no quantities whatsoever are guaranteed to the successful tenderer. Payment will only be made for letters which are ordered by the HSE during the term of the contract.
The finished letters are to be dispatched to members of the general public by the successful tenderer.
PDF’s of the letters, forms etc. will be sent via file server to be printed and dispatched daily through An Post to various locations throughout the Republic Of Ireland.
Show more
Total value of the procurement (excluding VAT): EUR 261 320 💰
Description
Main site or place of performance: Dublin
Description of the procurement:
“The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) HEALTH SERVICE EXECUTIVE
The requirement is for kitting,...”
Description of the procurement
The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) HEALTH SERVICE EXECUTIVE
The requirement is for kitting, printing and distribution of approximately 745,000 letters per annum within specific timeframes.
The figure of 745,000 letters per annum (2,235,000 over the term of the contract) is an estimate only and tenderers are advised that no quantities whatsoever are guaranteed to the successful tenderer. Payment will only be made for letters which are ordered by the HSE during the term of the contract.
The finished letters are to be dispatched to members of the general public by the successful tenderer.
PDF’s of the letters, forms etc. will be sent via file server to be printed and dispatched daily through An Post to various locations throughout the Republic Of Ireland.
There are approximately 77 different letter/document / types generally ranging from 1-14 pages (some with colour requirements). The actual number of pages in letters will be variable and may not be limited to a maximum of 14 pages.
Tenderers are further advised that volumes may increase or decrease with service demands or the use of supporting or alternative technologies and the HSE will only pay for letters actually ordered during the life of any contract award.
The successful tenderer will be required to deal with volume changes quickly and efficiently. The prices
tendered will remain unchanged whether volumes increase or decrease during the life of the tender and no payments will be made by the HSE if the estimated volumes are not achieved.
The successful tenderer will be required to provide monthly reports of dispatches as well as detailed processing QA systems and reports to ensure quality and error prevention and detection. Add hoc reports may be required from time to time. The parameters of these would be set out as required. It will be the responsibility of the successful supplier to provide reports on how to ensure quality and error prevention.
Show more Award criteria
Quality criterion (name): methodology
Quality criterion (weighting): 15%
Quality criterion (name): Continuity of Service
Quality criterion (weighting): 10%
Quality criterion (name): Experience, Education and Professional Qualifications
Quality criterion (weighting): 5%
Quality criterion (name): Capacity
Quality criterion (name): Administrative Support & Management Reporting
Cost criterion (name): ultimate cost
Cost criterion (weighting): 60%
Procedure Administrative information
Previous publication concerning this procedure: 2020/S 244-603725
Award of contract
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Contract Number: 1
Title:
“Print and supply and dispatch of approximately 745,000 letters per annum, these letters will be supplied to the successful tenderer in PDF format.”
Date of conclusion of the contract: 2021-10-08 📅
Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 11
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received by electronic means: 13
Name and address of the contractor
Name: PrintPost Limited
National registration number: 214174
Postal address: Unit 4, Broomhill Business Park, Tallaght, Dublin 24, D24 HD43
Postal town: Tallaght
Postal code: D24 HD43
Country: Ireland 🇮🇪
Phone: +353 862438319📞
Region: Éire/Ireland🏙️
URL: www.printpost.ie🌏
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 900 000 💰
Total value of the contract/lot: EUR 261 320 💰
Complementary information Review body
Postal town: Dublin
Postal code: Dublin 7
Source: OJS 2021/S 218-573670 (2021-11-05)