Request for Tender for Grounds Maintenance Services at (1) the Embassy of Ireland in The Hague, The Netherlands and (2) the Official Residence of the Ambassador in Wassenar, The Netherlands

Department of Foreign Affairs and Trade/An Roinn Gnóthaí Eachtracha agus Trádála

The work will involve all ground maintenance services including grass-cutting, hedge trimming, preparation and planting of flower/shrub beds, weeding, watering, feeding of plant beds, removal of old flowers/shrubs, pruning, application of weed killer, fertilising, soil and compost replacement, grounds waste disposal and cleaning of pathways/terraces, including power washing of walls and pathways, as required.
Tenderers are required to submit a full service, materials and equipment proposal setting out how they propose to meet the specific requirements as set out in Appendix I.

Deadline

The time limit for receipt of tenders was 2020-10-09. The procurement was published on 2020-09-09.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2020-09-09 Contract notice
2020-12-07 Contract award notice
Contract notice (2020-09-09)
Object
Scope of the procurement
Title: Grounds maintenance services
Short description:
The work will involve all ground maintenance services including grass-cutting, hedge trimming, preparation and planting of flower/shrub beds, weeding, watering, feeding of plant beds, removal of old flowers/shrubs, pruning, application of weed killer, fertilising, soil and compost replacement, grounds waste disposal and cleaning of pathways/terraces, including power washing of walls and pathways, as required. Tenderers are required to submit a full service, materials and equipment proposal setting out how they propose to meet the specific requirements as set out in Appendix I.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Grounds maintenance services 📦
Additional CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services 📦
Place of performance
NUTS region: Nederland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of Foreign Affairs and Trade/An Roinn Gnóthaí Eachtracha agus Trádála
Postal address: 80 St Stephen's Green
Postal town: Dublin
Contact
Internet address: http://www.dfa.ie 🌏
E-mail: consultant.tenders@dfa.ie 📧
Phone: +353 61774000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=173658&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=173658&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-09-09 📅
Submission deadline: 2020-10-09 📅
Publication date: 2020-09-14 📅
Identifiers
Notice number: 2020/S 178-430156
OJ-S issue: 178

Object
Scope of the procurement
Short description:
The work will involve all ground maintenance services including grass-cutting, hedge trimming, preparation and planting of flower/shrub beds, weeding, watering, feeding of plant beds, removal of old flowers/shrubs, pruning, application of weed killer, fertilising, soil and compost replacement, grounds waste disposal and cleaning of pathways/terraces, including power washing of walls and pathways, as required.
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Tenderers are required to submit a full service, materials and equipment proposal setting out how they propose to meet the specific requirements as set out in Appendix I.
Estimated total value: 160 200 EUR 💰
Short description:
The work will involve all ground maintenance services including grass-cutting, hedge trimming, preparation and planting of flower/shrub beds, weeding, watering, feeding of plant beds, removal of old flowers/shrubs, pruning, application of weed killer, fertilising, soil and compost replacement, grounds waste disposal, and cleaning of pathways/terraces, including power washing of walls and pathways, as required.
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Tenderers are required to submit a full service, materials, and equipment proposal setting out how they propose to meet the specific requirements as set out in Appendix I.
The service provider will be required to be on site regularly and allocate a minimum of 8 hours per week (Monday to Friday) for 52 weeks for the provision of this service. This minimum may be subject to change dependent on seasonal changes and the Embassy’s business needs. A weekly log of activities and hours worked will be recorded and submitted to the Embassy’s contract manager who will supervise the provision of this service.
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Tenderers should note that the Embassy reserves the right to reduce the requirements during the lifetime of the contract. The selected service provider will be required to cooperate with the Embassy in adjusting services should this be required.
It is envisaged that the contract will run for an initial term of 1 year. The Embassy reserves the right to extend the term for a further 1 year with a maximum of 3 such extensions subject to satisfactory performance and the Embassy’s needs. The maximum contract duration therefore will be 4 years.
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Estimated value excluding VAT: 160 200 EUR 💰
Duration: 48 months
Description of renewals:
It is envisaged that the contract will run for an initial term of 1 year. The Embassy reserves the right to extend the term for a further 1 year with a maximum of 3 such extensions subject to satisfactory performance and the Embassy’s needs. The maximum contract duration therefore will be 4 years.
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Place of performance
Main site or place of performance: Embassy of Ireland The Hague.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 16:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2020-10-09 📅
Tender opening time: 16:00

Contracting authority
Identity
National registration number: N/a
Contact
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/246 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=173658&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2020/S 178-430156 (2020-09-09)
Contract award notice (2020-12-07)
Object
Scope of the procurement
Short description:
The work will involve all ground maintenance services including grass-cutting, hedge trimming, preparation and planting of flower/shrub beds, weeding, watering, feeding of plant beds, removal of old flowers/shrubs, pruning, application of weed killer, fertilising, soil and compost replacement, grounds waste disposal, and cleaning of pathways/terraces, including power washing of walls and pathways, as required. Tenderers are required to submit a full service, materials, and equipment proposal setting out how they propose to meet the specific requirements as set out in Appendix I.
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Total value of the procurement: 170 400 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable
Award criteria
Lowest price

Reference
Dates
Date dispatched: 2020-12-07 📅
Publication date: 2020-12-11 📅
Identifiers
Notice number: 2020/S 242-598589
Refers to notice: 2020/S 178-430156
OJ-S issue: 242

Object
Scope of the procurement
Short description:
It is envisaged that the contract will run for an initial term of one year. The Embassy reserves the right to extend the term for a further 1 year with a maximum of 3 such extensions subject to satisfactory performance and the Embassy’s needs. The maximum contract duration therefore will be 4 years.
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Award of contract
Date of contract conclusion: 2020-12-04 📅
Name: J. Jonker en Zonen
National registration number: NL0064.76.740.B01
Postal address: De Roysloot
Postal town: Rijnsburg
Postal code: 2231nz
Country: Netherlands 🇳🇱
E-mail: info@jonkerenzn.nl 📧
Internet address: http://www.jonkerenzn.nl 🌏
Information about tenders
Number of tenders received: 2

Complementary information
Review body
Postal town: Dublin
Postal code: 7
Source: OJS 2020/S 242-598589 (2020-12-07)
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