Provision of Maintenance Services for the Spire of Dublin

Dublin City Council

Dublin City Council proposes to award a contract for the provision of maintenance services for the Spire of Dublin. The contract is to have a duration of 5 years.
Please see tender documents for full details.

Deadline

The time limit for receipt of tenders was 2020-07-21. The procurement was published on 2020-06-09.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2020-06-09 Contract notice
2020-10-22 Contract award notice
Contract notice (2020-06-09)
Object
Scope of the procurement
Title: Repair and maintenance services of building installations
Short description:
Dublin City Council proposes to award a contract for the provision of maintenance services for the Spire of Dublin. The contract is to have a duration of 5 years. Please see tender documents for full details.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Repair and maintenance services of building installations 📦
Additional CPV: Repair and maintenance services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie/ 🌏
E-mail: colm.morrin@dublincity.ie 📧
Phone: +353 2226582 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=166731&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=166731&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-06-09 📅
Submission deadline: 2020-07-21 📅
Publication date: 2020-06-11 📅
Identifiers
Notice number: 2020/S 112-272021
OJ-S issue: 112
Additional information
1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts. 2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid tax clearance certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6) The framework agreement is primarily for use by the Environment and Transportation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise. 7) Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language. 8) All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 169428. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by Tuesday 30 June 2020 to enable issue of responses to all interested parties. 9) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
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Object
Scope of the procurement
Short description:
Dublin City Council proposes to award a contract for the provision of maintenance services for the Spire of Dublin. The contract is to have a duration of 5 years.
Please see tender documents for full details.
Estimated total value: 450 000 EUR 💰
Short description:
The Spire is a 120 m tall stainless steel monument constructed to commemorate the millennium. It is situated in the median of O’Connell Street, Dublin, in an area with heavy pedestrian and vehicular traffic. The structure consists of a tapered, hollow, stainless steel tube over a small serviced underground basement. The basement chamber houses mechanical and electrical services as well as drainage for the bronze apron at street level above. Access to the centre of the Spire is from this area via a ladder, and the internal face of the structure accommodates cable trays and other services for the lighting. The Spire’s electricity supply is fed from an underground chamber approx. 50 m north of the Spire. This chamber contains an ESB substation and an electrical room for the Spire. It is accessed via a hatch on the pavement and a spiral staircase.
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The successful tender must provide maintenance services for the Spire to include but not limited to the following:
— structure (including RC basement, stainless steel superstructure, tuned mass dampers, ladders, platforms, connections etc.);
— drainage (including gutters, gulleys, drainage pipes, manholes, sumps, watermains etc.);
— mechanical (including access hatches, lifting equipment, winches and pulleys);
— electrical and controls (including motors, pumps, switchgear, lighting, alarms, control and monitoring systems etc.);
— the Contract also includes the following:
• cleaning and general upkeep the structure and services;
• traffic management associated with maintenance tasks;
• attendances during monthly meetings with the Client and during works carried out by the clients named specialists;
• managing activities of all sub-contractors.
Refer to the tender documents for further details.
Estimated value excluding VAT: 450 000 EUR 💰
Duration: 60 months
Place of performance
Main site or place of performance: O'Connell Street, Dublin 1.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please see tender documents available at:
Contract execution
Contract performance conditions:
Please see tender documents available at:

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2020-07-21 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Colm Morrin
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=166731&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
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2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid tax clearance certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
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3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
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5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
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6) The framework agreement is primarily for use by the Environment and Transportation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7) Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.
8) All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 169428. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by Tuesday 30 June 2020 to enable issue of responses to all interested parties.
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9) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Service from which information about the review procedure may be obtained
Same as: Review body
Source: OJS 2020/S 112-272021 (2020-06-09)
Contract award notice (2020-10-22)
Object
Scope of the procurement
Total value of the procurement: 421 366 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-10-22 📅
Publication date: 2020-10-27 📅
Identifiers
Notice number: 2020/S 209-511099
Refers to notice: 2020/S 112-272021
OJ-S issue: 209
Additional information
1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts. 2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6) The framework agreement is primarily for use by the Environment and Transportation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise. 7) Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language. 8) All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 169428. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by Tuesday 30th June 2020 to enable issue of responses to all interested parties. 9) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
Show more

Object
Scope of the procurement
Short description:
The Spire is a 120 m tall stainless steel monument constructed to commemorate the Millennium. It is situated in the median of O’Connell Street, Dublin, in an area with heavy pedestrian and vehicular traffic. The structure consists of a tapered, hollow, stainless steel tube over a small serviced underground basement. The basement chamber houses mechanical and electrical services as well as drainage for the bronze apron at street level above. Access to the centre of the Spire is from this area via a ladder, and the internal face of the structure accommodates cable trays and other services for the lighting. The Spire’s electricity supply is fed from an underground chamber approx. 50 m north of the Spire. This chamber contains an ESB substation and an electrical room for the Spire. It is accessed via a hatch on the pavement and a spiral staircase.
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— structure (including RC basement, stainless steel superstructure, tuned mass dampers, ladders, platforms, connections, etc.);
— drainage (including gutters, gulleys, drainage pipes, manholes, sumps, watermains, etc.);
— electrical and controls (including motors, pumps, switchgear, lighting, alarms, control and monitoring systems; etc.)
— the contract also includes the following:
• attendances during monthly meetings with the client and during works carried out by the clients named specialists;
Refer to the Tender Documents for further details.

Procedure
Award criteria
Quality criterion (name): Fitness for purpose of proposed team, to include a project specific org chart and CV’s
Quality criterion (weighting): 1000
Quality criterion (name): Understanding of the maintenance services to be provided to Dublin City Council under this contract
Understanding of the key health and safety risks associated with this contract, to include reference to relevant health and safety legislation and proposed measures to mitigate key risks.
Quality management systems, including a draft schedule for planning and recording maintenance tasks
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 6000

Award of contract
Date of contract conclusion: 2020-10-21 📅
Name: Lynch Interact
National registration number: 8268157C
Postal address: Fonthill Business Park
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 878144919 📞
E-mail: bkeaveny@lynchinteract.com 📧
Country: Dublin 🏙️
Internet address: http://www.lynchinteract.com 🌏
Total value of the procurement: 421 366 EUR 💰
Information about tenders
Number of tenders received: 1

Reference
Additional information
2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
Show more
4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
Show more
8) All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 169428. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by Tuesday 30th June 2020 to enable issue of responses to all interested parties.
Show more
Source: OJS 2020/S 209-511099 (2020-10-22)
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