Passenger Information System Upgrade — DART

Iarnrod Eireann-Irish Rail

Iarnród Éireann — Irish Rail (IÉ) procured a fleet of electrical multiple units (EMU) from Tokyu Car (Japan) in 2000-2004. This fleet of EMU are classified as the 8 500 fleet which comprise of 3 variants (8 500, 8 510 and 8 520).
The fleet comprises of 68 carriages permanently coupled in 4 car fixed formations (i.e. 4 x 8 500; 3 x 8 510 and 10 x 8 520).
The fleet operates within the Dublin DART commuter network and is powered by overhead 1 500 v DC.
The fleet of 8500 EMU are based and maintained in Fairview EMU Depot (Eircode D03 K6E8).
The existing 8500 EMU fleet are fitted with passenger information systems (PIS) equipment supplied by Vemisa (8 500 and 8 510) and Ikusi (8 520). Both systems are now obsolescent and require to be replaced with modern, reliable and best in class systems.
The new replacement systems will consistently and reliably provide accurate and timely information; provide good visibility/readability (displays) and deliver good intelligibility (audio).

Deadline

The time limit for receipt of tenders was 2020-04-10. The procurement was published on 2020-03-05.

Who?

• Iarnrod Eireann-Irish Rail

What?

• Information systems › Passenger information system

Where?

• Éire/Ireland

Procurement history

Date	Document
2020-03-05	Contract notice
2020-12-17	Contract award notice
2021-01-04	Modification of a contract/concession during its term
2021-01-12	Modification of a contract/concession during its term

Contract notice (2020-03-05)
Object
Scope of the procurement
Title: Passenger information system
Reference number: 7317
Short description:

Iarnród Éireann — Irish Rail (IÉ) procured a fleet of electrical multiple units (EMU) from Tokyu Car (Japan) in 2000-2004. This fleet of EMU are classified as the 8 500 fleet which comprise of 3 variants (8 500, 8 510 and 8 520). The fleet comprises of 68 carriages permanently coupled in 4 car fixed formations (i.e. 4 x 8 500; 3 x 8 510 and 10 x 8 520). The fleet operates within the Dublin DART commuter network and is powered by overhead 1 500 v DC. The fleet of 8500 EMU are based and maintained in Fairview EMU Depot (Eircode D03 K6E8). The existing 8500 EMU fleet are fitted with passenger information systems (PIS) equipment supplied by Vemisa (8 500 and 8 510) and Ikusi (8 520). Both systems are now obsolescent and require to be replaced with modern, reliable and best in class systems. The new replacement systems will consistently and reliably provide accurate and timely information; provide good visibility/readability (displays) and deliver good intelligibility (audio).

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Passenger information system 📦
Additional CPV: Passenger information system 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnród Eireann-Irish Rail
Postal address: Connolly Station
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie 🌏
E-mail: gary.mander@irishrail.ie 📧
Phone: +353 17034870 📞
Fax: +353 18860567 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=163753&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=163753&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-03-05 📅
Submission deadline: 2020-04-10 📅
Publication date: 2020-03-10 📅
Start date: 2020-12-01 📅
End date: 2021-10-01 📅
Identifiers
Notice number: 2020/S 049-117118
OJ-S issue: 49

Object
Scope of the procurement
Short description:

The fleet comprises of 68 carriages permanently coupled in 4 car fixed formations (i.e. 4 x 8 500; 3 x 8 510 and 10 x 8 520).

The fleet operates within the Dublin DART commuter network and is powered by overhead 1 500 v DC.

The fleet of 8500 EMU are based and maintained in Fairview EMU Depot (Eircode D03 K6E8).

The existing 8500 EMU fleet are fitted with passenger information systems (PIS) equipment supplied by Vemisa (8 500 and 8 510) and Ikusi (8 520). Both systems are now obsolescent and require to be replaced with modern, reliable and best in class systems.

The new replacement systems will consistently and reliably provide accurate and timely information; provide good visibility/readability (displays) and deliver good intelligibility (audio).

Estimated total value: 3 000 000 EUR 💰
Short description:

The fleet of 8 500 EMU are based and maintained in Fairview EMU Depot (Eircode D03 K6E8).

The existing 8 500 EMU fleet are fitted with passenger information systems (PIS) equipment supplied by Vemisa (8 500 and 8 510) and Ikusi (8 520). Both systems are now obsolescent and require to be replaced with modern, reliable and best in class systems.

The new PIS equipment will be installed as standalone systems.

The core deliverable of the proposed contract will be to supply a best in class system which can be fitted into the existing fleet with minimum interface/modifications required.

The hardware supplied will cover the following at a minimum;

(i) front exterior destination displays on each driver cab unit;

(ii) internal displays in each end of the saloon;

(iii) exterior side displays on each carriage unit;

(iv) human machine interface (HMI) display on each cab;

(v) automated pre-recorded announcements;

(vi) public address (PA) system;

(vii) database/route editor with a route simulator software;

(viii) remote access to the PIS central unit on the train.

The new PIS equipment will be required for all 17 units.

The services to be supplied will include system design, integration and will include all equipment necessary to fully integrate it into the existing vehicle and support for safety approvals.

The successful supplier will also be required to install the new PIS system into the first 4 car unit for the purposes of first in class acceptance/type testing.

Estimated value excluding VAT: 3 000 000 EUR 💰
Description of options:

There will be a number of costed options relating to both enhanced functionality and installation of equipment on all units in the 8 500 fleet.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

For full details, please download a copy of the attached pre-qualification questionnaire.

Economic and financial standing:

The economic and financial capacity of the entity must be established to the satisfaction of IE.

Applicants will be invited to complete a questionnaire (attached) which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past 3 financial years.

For full details, please download a copy of the attached pre-qualification questionnaire.

Technical and professional ability:

The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity’s technical capacity.

For full details, please download a copy of the attached pre-qualification questionnaire.

Contract execution
Deposits and guarantees required:

An advance payment of a percentage of the full contract value may be made in 2020 which will require to be secured with an advance payment bond which will be procured by the successful tenderer.

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.

Contract performance conditions:

For full details, please download a copy of the attached pre-qualification questionnaire.

Procedure
Legal basis: 32014L0025
Envisaged number of candidates: 5
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2020-06-01 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: IE 4812851 O
Contact
Contact point: Gary Mander
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=163753&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Four Courts
Postal town: Dublin 7
Postal code: D07 N972
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Internet address: http://www.courts.ie 🌏
Service from which information about the review procedure may be obtained
Same as: Review body
Source: OJS 2020/S 049-117118 (2020-03-05)

Contract award notice (2020-12-17)
Object
Scope of the procurement
Short description:

Iarnród Éireann — Irish Rail (IÉ) procured a fleet of electrical multiple units (EMU) from Tokyu Car (Japan) in 2000-2004. This fleet of EMU are classified as the 8500 fleet which comprise of 3 variants (8500, 8510 and 8520). The fleet comprises of 68 carriages permanently coupled in 4 car fixed formations (i.e. 4 x 8500; 3 x 8510 and 10 x 8520). The fleet operates within the Dublin DART commuter network and is powered by overhead 1500v DC. The fleet of 8500 EMU are based and maintained in Fairview EMU Depot (Eircode D03 K6E8). The existing 8500 EMU fleet are fitted with passenger information systems (PIS) equipment supplied by Vemisa (8500 and 8510) and Ikusi (8520). Both systems are now obsolescent and require to be replaced with modern, reliable and best in class systems. The new replacement systems will consistently and reliably provide accurate and timely information; provide good visibility/readability (displays) and deliver good intelligibility (audio).

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable
Award criteria
Lowest price

Reference
Dates
Date dispatched: 2020-12-17 📅
Publication date: 2020-12-22 📅
Identifiers
Notice number: 2020/S 249-622375
Refers to notice: 2020/S 049-117118
OJ-S issue: 249

Object
Scope of the procurement
Short description:

The fleet comprises of 68 carriages permanently coupled in 4 car fixed formations (i.e. 4 x 8500; 3 x 8510 and 10 x 8520).

The fleet operates within the Dublin DART commuter network and is powered by overhead 1500v DC.

The existing 8500 EMU fleet are fitted with passenger information systems (PIS) equipment supplied by Vemisa (8500 and 8510) and Ikusi (8520). Both systems are now obsolescent and require to be replaced with modern, reliable and best in class systems.

The hardware supplied will cover the following at a minimum

(iv) Human Machine Interface (HMI) display on each cab;

(vi) Public Address (PA) system;

Description of options:

There will be a number of costed options relating to both enhanced functionality and installation of equipment on all units in the 8500 fleet.

Place of performance
Main site or place of performance: Inchicore, Dublin 8.

Award of contract
Date of contract conclusion: 2020-12-16 📅
Source: OJS 2020/S 249-622375 (2020-12-17)

Modification of a contract/concession during its term (2021-01-04)
Object
Notice metadata
Document type: Modification of a contract/concession during its term

Procedure
Award criteria
Not applicable

Contracting authority
Contact
E-mail: david.osullivan@irishrail.ie 📧
Phone: +353 17034211 📞

Reference
Dates
Date dispatched: 2021-01-04 📅
Publication date: 2021-01-08 📅
Start date: 2020-12-16 📅
Identifiers
Notice number: 2021/S 005-005889
Refers to notice: 2020/S 249-622375
OJ-S issue: 5

Object
Scope of the procurement
Short description:

The fleet of 8500 EMU are based and maintained in Fairview EMU Depot (Eircode D03K6E8).

(iv) Human Machine Interface (HMI) Display on each cab;

(vi) Public address (PA) system;

Contracting authority
Contact
Contact point: David O'Sullivan
Source: OJS 2021/S 005-005889 (2021-01-04)

Modification of a contract/concession during its term (2021-01-12)
Contracting authority
Identity
Postal address: Connolly Station,

Reference
Dates
Date dispatched: 2021-01-12 📅
Publication date: 2021-01-15 📅
Identifiers
Notice number: 2021/S 010-018091
OJ-S issue: 10

Object
Scope of the procurement
Title of the lot: Passenger Information System Upgrade — DART.
Lot number: 7317
Short description:

Iarnród Éireann — Irish Rail (IÉ) procured a fleet of electrical multiple units (EMU) from TokyuCar (Japan) in 2000-2004. This fleet of EMU are classified as the 8500 fleet which comprise of 3 variants (8500, 8510 and 8520). The fleet comprises of 68 carriages permanently coupled in 4 car fixed Formations (i.e. 4 x 8 500; 3 x 8 510 and 10 x 8 520). The fleet operates within the Dublin DART commuter network and is powered by overhead 1500v DC. The fleet of 8500 EMU are based and maintained in Fairview EMU Depot (Eircode D03K6E8). The existing 8500 EMU fleet are fitted with passenger information systems (PIS) equipment supplied by Vemisa (8500 and 8510) and Ikusi (8520). Both systems are now obsolescent and require to be replaced with modern, reliable and best in class systems. The new replacement systems will consistently and reliably provide accurate and timely information; provide good visibility/readability (displays) and deliver good intelligibility (audio). The new PIS equipment will be installed as standalone systems. The core deliverable of the proposed contract will be to supply a best in class system which can be fitted into the existing fleet with minimum interface/modifications required. The hardware supplied will cover the following at a minimum:

Contracting authority
Contact
Contact point: David O'Sulivan
Source: OJS 2021/S 010-018091 (2021-01-12)

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