Overhaul and Repair of Ni-Cad Batteries

Iarnrod Eireann-Irish Rail

IÉ wishes to procure the services of a suitably experienced company capable of overhauling and repairing trainset Batteries on all IE’s fleets including Electric Multiple Units (EMUs) and Diesel Multiple Units (DMUs) and locomotives.
The successful tenderer will be required to collect batteries from IÉ’s Depots, overhaul or repair them in accordance with the Original Equipment Manufacturers (OEM’s) recommendations.and return them. Typical overhauls will include but not limited to: individual battery cell voltage check, battery clean, tightening torque of battery, battery coating repair, battery test and battery cell change.
IE will be responsible for removing the battery sets from the rolling stock and for refitting them following completion of the overhaul/repair.
All work on the batteries is to be done at the contractor’s premises. Indicative requirements are expected be in the region of approximately 120 vehicle battery sets to be overhauled per year of the contract.

Deadline

The time limit for receipt of tenders was 2020-10-16. The procurement was published on 2020-09-11.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• HBL NiCad Batteries (UK) Ltd

Who?

• Iarnrod Eireann-Irish Rail

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2020-09-11	Contract notice
2020-10-14	Additional information
2021-03-11	Contract award notice

Contract notice (2020-09-11)
Object
Scope of the procurement
Title: Repair, maintenance and associated services related to railways and other equipment
Reference number: 7505
Short description:

IÉ wishes to procure the services of a suitably experienced company capable of overhauling and repairing trainset Batteries on all IE’s fleets including Electric Multiple Units (EMUs) and Diesel Multiple Units (DMUs) and locomotives. The successful tenderer will be required to collect batteries from IÉ’s Depots, overhaul or repair them in accordance with the Original Equipment Manufacturers (OEM’s) recommendations.and return them. Typical overhauls will include but not limited to: individual battery cell voltage check, battery clean, tightening torque of battery, battery coating repair, battery test and battery cell change. IE will be responsible for removing the battery sets from the rolling stock and for refitting them following completion of the overhaul/repair. All work on the batteries is to be done at the contractor’s premises. Indicative requirements are expected be in the region of approximately 120 vehicle battery sets to be overhauled per year of the contract.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Repair, maintenance and associated services related to railways and other equipment 📦
Additional CPV: Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnród Eireann-Irish Rail
Postal address: Connolly Station
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie 🌏
E-mail: tony.lambert@irishrail.ie 📧
Phone: +353 17033681 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=173832&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=173832&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-09-11 📅
Submission deadline: 2020-10-16 📅
Publication date: 2020-09-16 📅
Identifiers
Notice number: 2020/S 180-435618
OJ-S issue: 180

Object
Scope of the procurement
Short description:

The successful tenderer will be required to collect batteries from IÉ’s Depots, overhaul or repair them in accordance with the Original Equipment Manufacturers (OEM’s) recommendations.and return them. Typical overhauls will include but not limited to: individual battery cell voltage check, battery clean, tightening torque of battery, battery coating repair, battery test and battery cell change.

IE will be responsible for removing the battery sets from the rolling stock and for refitting them following completion of the overhaul/repair.

All work on the batteries is to be done at the contractor’s premises. Indicative requirements are expected be in the region of approximately 120 vehicle battery sets to be overhauled per year of the contract.

Estimated total value: 850 000 EUR 💰
Short description:

This is a call to competition by Iarnród Éireann (IÉ) for the procurement of overhaul and repair services for NiCad Batteries (the ‘Contract’).

IÉ wishes to procure the services of a suitably experienced company capable of overhauling and repairing trainset batteries on all IE’s fleets including Electric Multiple Units (EMUs) and Diesel Multiple Units (DMUs) and Locomotives.

The successful tenderer will be required to collect Batteries from one of IÉ’s Depots located at Limerick, Portlaoise, Drogheda or Dublin, overhaul or repair them in accordance with the Original Equipment Manufacturers (OEM’s) recommendations. Typical overhauls will include but not limited to:

• individual battery cell voltage check

• battery clean

• tightening torque of battery

• battery coating repair

• battery test

• battery cell change.

All work on the batteries is to be done at the contractor’s premises, i.e. ‘off site’ from an IÉ perspective.

Overhaul and repair of the batteries will be undertaken in line with IÉ’s programme and delivery schedules. Full details of IÉ’s requirements will be made available to those companies who have been successful in this pre-qualification and shortlisted to be invited to tender. Indicative requirements are expected be in the region of approximately 120 vehicle battery sets to be overhauled per year of the Contract. This is an approximation and IÉ can give no guarantee on these figures at this stage.

It is anticipated that the proposed contract will run, subject to performance, for a 3-year period with the option, solely at IE’s discretion, for an additional period of 12 months.

Estimated value excluding VAT: 850 000 EUR 💰
Duration: 48 months
Description of renewals:

IE intend to issue a 3-year contract with the option to extend by 1 additional year entirely at IE's discretion.

Description of options: Option to extend by 1 year at IE's discretion.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

For full details, please download a copy of the attached pre-qualification questionnaire.

Economic and financial standing:

The economic and financial capacity of the entity must be established to the satisfaction of IE.

Applicants will be invited to complete a questionnaire (attached) which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past 3 financial years.

For full details, please download a copy of the attached pre-qualification questionnaire.

Technical and professional ability:

The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity’s technical capacity.

For full details, please download a copy of the attached pre-qualification questionnaire.

Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.

Contract performance conditions:

For full details, please download a copy of the attached pre-qualification questionnaire.

Procedure
Legal basis: 32014L0025
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

IE wish to only deal with the most suitable candidates resulting from this pre-qualification process.

Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2020-10-30 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: IE 4812851 O
Contact
Contact point: Tony Lambert
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=173832&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: October 2020

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Four Courts
Postal town: Dublin 7
Postal code: D07 N972
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Internet address: http://www.courts.ie 🌏
Service from which information about the review procedure may be obtained
Same as: Review body
Source: OJS 2020/S 180-435618 (2020-09-11)

Additional information (2020-10-14)
Object
Scope of the procurement
Short description:

IÉ wishes to procure the services of a suitably experienced company capable of overhauling and repairing trainset Batteries on all IE’s fleets including Electric Multiple Units (EMUs) and Diesel Multiple Units (DMUs) and Locomotives. The successful tenderer will be required to collect Batteries from IÉ’s Depots, overhaul or repair them in accordance with the Original Equipment Manufacturers (OEM’s) recommendations.and return them. Typical overhauls will include but not limited to: Individual Battery Cell Voltage Check, Battery Clean, Tightening Torque of Battery, Battery Coating Repair, Battery Test and Battery Cell Change. IE will be responsible for removing the battery sets from the rolling stock and for refitting them following completion of the overhaul/repair. All work on the batteries is to be done at the contractor’s premises. Indicative requirements are expected be in the region of approximately 120 vehicle battery sets to be overhauled per year of the contract.

Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Railway engineering services 📦

Reference
Dates
Date dispatched: 2020-10-14 📅
Submission deadline: 2020-10-30 📅
Publication date: 2020-10-19 📅
Identifiers
Notice number: 2020/S 203-494736
Refers to notice: 2020/S 180-435618
OJ-S issue: 203
Additional information

Due to Covid-19 impact on standard business operations — Iarnród Éireann have decided to extend the PQQ submission date by 2 weeks. The new submission date is 30 October 2020 at 12.00 midday.

Object
Scope of the procurement
Short description:

The successful tenderer will be required to collect Batteries from IÉ’s Depots, overhaul or repair them in accordance with the Original Equipment Manufacturers (OEM’s) recommendations.and return them. Typical overhauls will include but not limited to: Individual Battery Cell Voltage Check, Battery Clean, Tightening Torque of Battery, Battery Coating Repair, Battery Test and Battery Cell Change.

Source: OJS 2020/S 203-494736 (2020-10-14)

Contract award notice (2021-03-11)
Object
Scope of the procurement
Short description:

IÉ wishes to procure the services of a suitably experienced company capable of overhauling and repairing trainset Batteries on all IE’s fleets including Electric Multiple Units (EMUs) and Diesel Multiple Units (DMUs) and Locomotives. The successful tenderer will be required to collect batteries from IÉ’s Depots, overhaul or repair them in accordance with the Original Equipment Manufacturers (OEM’s) recommendations and return them. Typical overhauls will include but not limited to: individual battery cell voltage check, battery clean, tightening torque of battery, battery coating repair, battery test and battery cell change. IE will be responsible for removing the battery sets from the rolling stock and for refitting them following completion of the overhaul/repair. All work on the batteries is to be done at the contractor’s premises. Indicative requirements are expected be in the region of approximately 120 vehicle battery sets to be overhauled per year of the contract.

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable
Award criteria
Lowest price

Contracting authority
Contact
E-mail: david.osullivan@irishrail.ie 📧
Phone: +353 17034211 📞

Reference
Dates
Date dispatched: 2021-03-11 📅
Publication date: 2021-03-16 📅
Identifiers
Notice number: 2021/S 052-131956
OJ-S issue: 52

Object
Scope of the procurement
Short description:

The successful tenderer will be required to collect batteries from…

… IÉ’s Depots, overhaul or repair them in accordance with the Original Equipment Manufacturers (OEM’s) recommendations and return them. Typical overhauls will include but not limited to: individual battery cell voltage check, battery clean, tightening torque of battery, battery coating repair, battery test and battery cell change.

… one of IÉ’s Depots located at Limerick, Portlaoise, Drogheda or Dublin, overhaul or repair them in accordance with the Original Equipment Manufacturers (OEM’s) recommendations. Typical overhauls will include but not limited to:

• individual battery cell voltage check;

• battery clean;

• tightening torque of battery;

• battery coating repair;

• battery test;

Overhaul and repair of the batteries will be undertaken in line with IÉ’s programme and delivery schedules. Full details of IÉ’s requirements will be made available to those companies who have been successful in this pre-qualification and shortlisted to be invited to tender. Indicative requirements are expected be in the region of approximately 120 vehicle battery sets to be overhauled per year of the contract. This is an approximation and IÉ can give no guarantee on these figures at this stage.

Description of options: Option to extend by 12 months at IE's discretion.
Place of performance
Main site or place of performance: Inchicore, Dublin 8.

Award of contract
Date of contract conclusion: 2021-03-04 📅
Name: HBL NiCad Batteries (UK) Ltd
National registration number: GB824274826
Postal address: Unit 30-33, Webb Ellis Bsn Park, Woodside Park, Rugby
Postal town: Warwickshire
Country: United Kingdom 🇬🇧
Phone: +44 1788553577 📞
E-mail: chris@hblnicad.co.uk 📧
Internet address: http://www.hblnicad.co.uk 🌏

Contracting authority
Contact
Contact point: David O'Sullivan
Source: OJS 2021/S 052-131956 (2021-03-11)

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