Multi Party Framework Agreement for the Supply of Paint to Dublin City Council. South Dublin County Council and Fingal County Council are also Eligible to Use this Framework

Dublin City Council

Dublin City Council proposes to establish a multi-party framework agreement for the supply of paint for a 1-year period initially to cover 2020/2021 (expected to commence Q1 2020). Dublin City Council reserves the option to renew the framework agreement for 3 periods of 1 year each to cover 2021/2022, 2022/2023/ and 2023/2024. The framework is for use by all departments of Dublin City Council.
South Dublin County Council and Fingal County Council are also eligible to use these arrangements. However there is no obligation on South Dublin County Council or Fingal County Council to award any contract under this framework agreement. Such a decision will be a matter for these local authorities.
The framework is being established under the open procedure in accordance with the EU Public Sector Directive 2014/24/EU. Under the open procedure any interested party may submit a tender.
Full details are available in the tender documents which accompany this tender.

Deadline

The time limit for receipt of tenders was 2020-02-28. The procurement was published on 2020-01-28.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2020-01-28 Contract notice
2020-10-01 Contract award notice
Contract notice (2020-01-28)
Object
Scope of the procurement
Title: Paints
Reference number: 164277
Short description:
Dublin City Council proposes to establish a multi-party framework agreement for the supply of paint for a 1-year period initially to cover 2020/2021 (expected to commence Q1 2020). Dublin City Council reserves the option to renew the framework agreement for 3 periods of 1 year each to cover 2021/2022, 2022/2023/ and 2023/2024. The framework is for use by all departments of Dublin City Council. South Dublin County Council and Fingal County Council are also eligible to use these arrangements. However there is no obligation on South Dublin County Council or Fingal County Council to award any contract under this framework agreement. Such a decision will be a matter for these local authorities. The framework is being established under the open procedure in accordance with the EU Public Sector Directive 2014/24/EU. Under the open procedure any interested party may submit a tender. Full details are available in the tender documents which accompany this tender.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Paints 📦
Additional CPV: Paints 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: paul.heffernan@dublincity.ie 📧
Phone: +353 2226024 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161250&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161250&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-01-28 📅
Submission deadline: 2020-02-28 📅
Publication date: 2020-01-31 📅
Identifiers
Notice number: 2020/S 022-047584
OJ-S issue: 22
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT 164227

Object
Scope of the procurement
Short description:
Dublin City Council proposes to establish a multi-party framework agreement for the supply of paint for a 1-year period initially to cover 2020/2021 (expected to commence Q1 2020). Dublin City Council reserves the option to renew the framework agreement for 3 periods of 1 year each to cover 2021/2022, 2022/2023/ and 2023/2024. The framework is for use by all departments of Dublin City Council.
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South Dublin County Council and Fingal County Council are also eligible to use these arrangements. However there is no obligation on South Dublin County Council or Fingal County Council to award any contract under this framework agreement. Such a decision will be a matter for these local authorities.
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The framework is being established under the open procedure in accordance with the EU Public Sector Directive 2014/24/EU. Under the open procedure any interested party may submit a tender.
Full details are available in the tender documents which accompany this tender.
Estimated total value: 468 000 EUR 💰
Short description:
Dublin City Council spends approximately 85 000 EUR per annum on paint supplies. Paint is used mainly to repaint railings, stairways, lamp posts and the public domain.
South Dublin County Council and Fingal County Council are also eligible to use these arrangements. South Dublin County Council has an annual expenditure on paint of approximately 12 000 EUR. Fingal County Council has an annual expenditure on paint of approximately 20 000 EUR. However there is no obligation on South Dublin County Council or Fingal County Council to award any contract under this framework agreement. Such a decision will be a matter for these local authorities. Dublin City Council will not be responsible for brokering an agreement between the successful tenderers and South Dublin County Council or Fingal County Council should they decide to participate in the framework agreement.
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No obligation will exist for any contracting authority to place orders through this contract.
No contract awarded pursuant to this RFT will confer exclusivity to the contractor where appointed.
Estimated value excluding VAT: 468 000 EUR 💰
Duration: 48 months
Description of renewals:
The contract is for 36 months with an option to extend for a further 12 months subject to annual, periodic and other reviews.
Description of options:
The contract is for 36 months with an option to extend for a further12 months subject to annual, periodic and other reviews.
Additional information:
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT 164227
Place of performance
Main site or place of performance:
Dublin City Council, Fingal County Council and South Dublin County Council Administrative areas.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT 164277.
Contract execution
Contract performance conditions:
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT 164277.

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 5
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2020-02-28 📅
Tender opening time: 12:00
Place: The time and date set out above for the opening of the tenders is subject to change at the discretion of Dublin City Council.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Paul Heffernan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161250&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 2024.
1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act;
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2) It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all subcontractors (if applicable) produce a valid tax clearance certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required;
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3) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;
4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
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5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties;
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6) The contract/framework agreement is primarily for use by the housing and community services but other departments within Dublin City Council may use it;
7) Suppliers should note the following when making their submission:
— to enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile,
— when using the ‘Upload Manager’ facility do not use the ‘Schedule’ option,
— instead, use only the ‘Upload’ option, which will enable monitoring of the upload,
— suppliers who do not use the upload manager can upload individual files, however please ensure to allow sufficient time for upload,
— there is a maximum upload limit of 2 GB per document. Documents larger than this should be divided into smaller files prior to upload,
— should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 212439277 (9 a.m.17.30 p.m. GMT)
8) All queries regarding this tender must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT 163452) as a specific question. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12.00 noon on 7.2.2020 to enable issue of responses to all interested parties;
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9) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:
Precise information on deadline(s) for review procedures:
The framework agreement is covered by the application of the remedies directive and the relevant standstill period applied at time of notification.
Body responsible for mediation procedures
Name: Consultant Legal Advisor
Postal town: Dublin
Service from which information about the review procedure may be obtained
Same as: Body responsible for mediation procedures
Source: OJS 2020/S 022-047584 (2020-01-28)
Contract award notice (2020-10-01)
Object
Scope of the procurement
Short description:
Dublin City Council proposes to establish a multi party framework agreement for the supply of paint for a one year period initially to cover 2020/2021 (expected to commence Q1 2020). Dublin City Council reserves the option to renew the framework agreement for three periods of 1 year each to cover 2021/2022, 2022/2023/ and 2023/2024. The framework is for use by all departments of Dublin City Council. South Dublin County Council and Fingal County Council are also eligible to use these arrangements. However there is no obligation on South Dublin County Council or Fingal County Council to award any contract under this framework agreement. Such a decision will be a matter for these local authorities. The framework is being established under the open procedure in accordance with the EU Public Sector Directive 2014/24/EU. Under the open procedure any interested party may submit a tender. Full details are available in the tender documents which accompany this tender.
Show more
Total value of the procurement: 468 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-10-01 📅
Publication date: 2020-10-06 📅
Identifiers
Notice number: 2020/S 194-468879
Refers to notice: 2020/S 022-047584
OJ-S issue: 194
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT 164227.

Object
Scope of the procurement
Short description:
Dublin City Council proposes to establish a multi party framework agreement for the supply of paint for a one year period initially to cover 2020/2021 (expected to commence Q1 2020). Dublin City Council reserves the option to renew the framework agreement for three periods of 1 year each to cover 2021/2022, 2022/2023/ and 2023/2024. The framework is for use by all departments of Dublin City Council.
Show more
Dublin City Council spends approximately EUR 85 000 per annum on paint supplies. Paint is used mainly to repaint railings, stairways, lamp posts and the public domain.
South Dublin County Council and Fingal County Council are also eligible to use these arrangements. South Dublin County Council has an annual expenditure on paint of approximately EUR 12 000. Fingal County Council has an annual expenditure on paint of approximately EUR 20 000. However there is no obligation on South Dublin County Council or Fingal County Council to award any contract under this framework agreement. Such a decision will be a matter for these local authorities. Dublin City Council will not be responsible for brokering an agreement between the successful tenderers and South Dublin County Council or Fingal County Council should they decide to participate in the framework agreement.
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Description of options:
The contract is for 12 months with an option to extend for a further twelve (12) months x 3 subject to annual, periodic and other reviews.
Additional information:
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT 164227.
Place of performance
Main site or place of performance:
Dublin City Council, Fingal County Council and South Dublin County Council Administrative Areas.

Procedure
Award criteria
Quality criterion (name): Contract management
Quality criterion (weighting): 2500
Price (weighting): 7500

Award of contract
Date of contract conclusion: 2020-09-07 📅
Name: Crown Paints Ireland Ltd
National registration number: as required
Postal address: Malahide Road, Coolock
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18164400 📞
E-mail: david.moroney@crownpaints.ie 📧
Country: Dublin 🏙️
Internet address: http://www.crownpaints.ie 🌏
Total value of the procurement: 468 000 EUR 💰
Information about tenders
Number of tenders received: 5

Reference
Additional information
1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
Show more
2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all subcontractors (if applicable) produce a valid tax clearance certificate from the revenue commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required.
Show more
3) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
Show more
5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
Show more
6) The contract/framework agreement is primarily for use by the housing and community services but other departments within Dublin City Council may use it.
7) Suppliers should note the following when making their submission
• To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2 GB per document. Documents larger than this should be divided into smaller files prior to upload.
• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or telephone: 353(0) 212439277 (9 a.m.-17.30 p.m. GMT).
8. All queries regarding this tender must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT 163452) as a specific question. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12.00 noon on Friday 7 February 2020 to enable issue of responses to all interested parties.
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Complementary information
Review body
Information about review deadlines:
Precise information on deadline(s) for review procedures: the framework agreement is covered by the application of the remedies directive and the relevant standstill period applied at time of notification.
Source: OJS 2020/S 194-468879 (2020-10-01)
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