Multi-Party Framework Agreement for the Supply, Hire, Delivery, Installation and Onsite Support of Video Screens and Audio-Visual Equipment and Related Services to HRI Racecourses Ltd and Cork RC

Horse Racing Ireland (HRI)

Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act of 2001. It is a commercial semi-state body that took over the functions previously carried out by the Irish Horse Racing Authority. HRI is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourses Ltd (Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre).
The contracting authority are seeking suitably resourced providers for the supply, hire, delivery, installation and onsite support of mobile video screens and audio-visual equipment and related services.

Deadline

The time limit for receipt of tenders was 2020-03-06. The procurement was published on 2020-01-31.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who?

• Horse Racing Ireland (HRI)

What?

• Accessories for sound and video equipment › Screens
• Display screens › Flat panel displays
• Installation services of radio, television, sound and video equipment › Installation services of video equipment
• Instrument panels › Graphic display panels
• Television and audio-visual equipment › Video monitors

Where?

• Éire/Ireland

Procurement history

Date	Document
2020-01-31	Contract notice
2020-11-03	Contract award notice

Contract notice (2020-01-31)
Object
Scope of the procurement
Title: Installation services of radio, television, sound and video equipment
Reference number: RSC Large Screens
Short description:

Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act of 2001. It is a commercial semi-state body that took over the functions previously carried out by the Irish Horse Racing Authority. HRI is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourses Ltd (Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre). The contracting authority are seeking suitably resourced providers for the supply, hire, delivery, installation and onsite support of mobile video screens and audio-visual equipment and related services.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Installation services of radio, television, sound and video equipment 📦
Additional CPV: Display screens 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: The Curragh, Co. Kildare
Postal town: Ballymany
Contact
Internet address: http://www.hri-ras.ie/ 🌏
E-mail: sbarthel@hri.ie 📧
Phone: +353 45455662 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161760&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161760&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-01-31 📅
Submission deadline: 2020-03-06 📅
Publication date: 2020-02-05 📅
Identifiers
Notice number: 2020/S 025-056830
OJ-S issue: 25
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers; 4) Establishment of the framework will be subject to the approval of the competent authorities; 5) It will be a condition of establishment that tenderers and all sub-contractors are fully tax compliant as part of their application for participation in the competition; 6) If for any reason it is not possible for the successful tenderer to deliver the framework following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion; 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the framework agreement any time; 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;

4) Establishment of the framework will be subject to the approval of the competent authorities;

5) It will be a condition of establishment that tenderers and all sub-contractors are fully tax compliant as part of their application for participation in the competition;

6) If for any reason it is not possible for the successful tenderer to deliver the framework following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the framework agreement any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

The contracting authority are seeking suitably resourced providers for the supply, hire, delivery, installation and onsite support of mobile video screens and audio-visual equipment and related services.

Estimated total value: 400 000 EUR 💰
Short description:

Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act of 2001. It is a commercial semi-state body that took over the functions previously carried out by the Irish Horse Racing Authority. HRI is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourses Ltd (Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre). Further information regarding HRI and subsidiaries is available online at http://www.hri.ie/

Cork Racecourse Mallow, while not a subsidiary of Horse Racing Ireland, is closely affiliated with HRI Racecourses Ltd.

HRI Racecourses reserves the right to avail of this framework for any other racecourse that may fall within its administration during the lifetime of the framework.

It is anticipated that a multi-party framework agreement of 4 years’ duration will be entered into with the successful tenderers for the supply, hire, delivery, installation and onsite support of video screens and audio-visual equipment and related services to the contracting authority.

Please refer to the attached tender documents for a detailed specification.

Estimated value excluding VAT: 400 000 EUR 💰
Duration: 48 months
Place of performance
Main site or place of performance: IRELAND.

Legal, economic, financial and technical information
Contract execution
Contract performance conditions:

A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of the contract, it may be a condition of award of contract that both the service provider and any proposed subcontractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of the contract.

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 3
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2021-03-06 📅
Tender opening date: 2020-03-06 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Sarah Barthel
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161760&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 4 years.

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;

4) Establishment of the framework will be subject to the approval of the competent authorities;

5) It will be a condition of establishment that tenderers and all sub-contractors are fully tax compliant as part of their application for participation in the competition;

6) If for any reason it is not possible for the successful tenderer to deliver the framework following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the framework agreement any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886088 📠
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

Source: OJS 2020/S 025-056830 (2020-01-31)

Contract award notice (2020-11-03)
Object
Scope of the procurement
Short description:

Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act of 2001. It is a commercial semi-state body that took over the functions previously carried out by the Irish Horse Racing Authority. HRI is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourses Ltd (Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre). The contracting authority are seeking suitably resourced providers for the supply, hire, delivery, installation and on-site support of mobile video screens and audio-visual equipment and related services.

Total value of the procurement: 400 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-11-03 📅
Publication date: 2020-11-06 📅
Identifiers
Notice number: 2020/S 217-532633
Refers to notice: 2020/S 025-056830
OJ-S issue: 217
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers. 4) Establishment of the framework will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that tenderers and all subcontractors are fully tax compliant as part of their application for participation in the competition. 6) If for any reason it is not possible for the successful tenderer to deliver the framework following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the framework agreement any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return Fully completed submissions in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of the framework will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that tenderers and all subcontractors are fully tax compliant as part of their application for participation in the competition.

6) If for any reason it is not possible for the successful tenderer to deliver the framework following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the framework agreement any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return Fully completed submissions in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

The contracting authority are seeking suitably resourced providers for the supply, hire, delivery, installation and on-site support of mobile video screens and audio-visual equipment and related services.

Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act of 2001. It is a commercial semi-state body that took over the functions previously carried out by the Irish Horse Racing Authority. HRI is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourses Ltd (Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre). Further information regarding HRI and subsidiaries is available online at http://www.hri.ie/ Cork Racecourse Mallow, while not a subsidiary of Horse Racing Ireland, is closely affiliated with HRI Racecourses Ltd.

It is anticipated that a multi-party framework agreement of 4 years’ duration will be entered into with the successful tenderers for the supply, hire, delivery, installation and on-site support of video screens and audio-visual equipment and related services to the contracting authority.

Procedure
Award criteria
Quality criterion (name): Quality, including fitness for purpose, technical merit and functional characteristics of the proposed equipment extra large screen
Quality criterion (weighting): 7
Quality criterion (name): Large screen (7 %)
Medium screen
Small screen
Technical upgrades
Assignment methodology
Additional/ad-hoc requirements
Quality criterion (weighting): 3
Quality criterion (name): Proposed methodology for contract management
Quality criterion (weighting): 5
Quality criterion (name): Additional products and services and innovation
Quality criterion (weighting): 10
Price (weighting): 40

Award of contract
Date of contract conclusion: 2020-09-01 📅
Name: ADI UK Ltd
National registration number: 0331 9313
Postal address: Pittman Court, Pittman way, Fulwood, Preston
Postal town: Lancashire
Postal code: PR2 9ZG
Country: United Kingdom 🇬🇧
Phone: +44 1772708200 📞
E-mail: stuart.barnes@adi.tv 📧
Internet address: http://www.adi.tv 🌏
Total value of the procurement: 400 000 EUR 💰
Name: Creative Technology Ireland Ltd
National registration number: IE9Y47118F
Postal address: Unit E 61 Heather Road, Sandyford Ind Est
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 12957811 📞
E-mail: graham.lowen@eurotek.ie 📧
Internet address: http://www.creativetechnology.ie 🌏
Name: Mongey Communications
National registration number: 8217711N
Postal address: Unit Y, M7 Business Park, Newhall
Postal town: Naas
Phone: +353 45897450 📞
E-mail: internal2@mongey.ie 📧
Internet address: http://www.mongey.ie 🌏
Information about tenders
Number of tenders received: 4

Reference
Additional information

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of the framework will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that tenderers and all subcontractors are fully tax compliant as part of their application for participation in the competition.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the framework agreement any time.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return Fully completed submissions in order to avoid the risk of elimination from the competition.

Source: OJS 2020/S 217-532633 (2020-11-03)

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