Multi-Party Framework Agreement for the Supply, Hire, Delivery, Installation and Onsite Support of Video Screens and Audio-Visual Equipment and Related Services to HRI Racecourses Ltd and Cork RC
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act of 2001. It is a commercial semi-state body that took over the functions previously carried out by the Irish Horse Racing Authority. HRI is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourses Ltd (Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre).
The contracting authority are seeking suitably resourced providers for the supply, hire, delivery, installation and onsite support of mobile video screens and audio-visual equipment and related services.
Deadline
The time limit for receipt of tenders was 2020-03-06.
The procurement was published on 2020-01-31.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Multi-Party Framework Agreement for the Supply, Hire, Delivery, Installation and Onsite Support of Video Screens and Audio-Visual Equipment and Related...”
Title
Multi-Party Framework Agreement for the Supply, Hire, Delivery, Installation and Onsite Support of Video Screens and Audio-Visual Equipment and Related Services to HRI Racecourses Ltd and Cork RC
RSC Large Screens
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act of 2001. It is a commercial semi-state body that took over the functions previously carried out by the Irish Horse Racing Authority. HRI is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourses Ltd (Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre).
The contracting authority are seeking suitably resourced providers for the supply, hire, delivery, installation and onsite support of mobile video screens and audio-visual equipment and related services.
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Estimated value excluding VAT: EUR 400 000 💰
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act of 2001. It is a commercial semi-state body that took over the functions previously carried out by the Irish Horse Racing Authority. HRI is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourses Ltd (Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre). Further information regarding HRI and subsidiaries is available online at http://www.hri.ie/
Cork Racecourse Mallow, while not a subsidiary of Horse Racing Ireland, is closely affiliated with HRI Racecourses Ltd.
HRI Racecourses reserves the right to avail of this framework for any other racecourse that may fall within its administration during the lifetime of the framework.
The contracting authority are seeking suitably resourced providers for the supply, hire, delivery, installation and onsite support of mobile video screens and audio-visual equipment and related services.
It is anticipated that a multi-party framework agreement of 4 years’ duration will be entered into with the successful tenderers for the supply, hire, delivery, installation and onsite support of video screens and audio-visual equipment and related services to the contracting authority.
Please refer to the attached tender documents for a detailed specification.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 400 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions:
“A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting...”
Contract performance conditions
A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of the contract, it may be a condition of award of contract that both the service provider and any proposed subcontractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of the contract.
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators
Description
Envisaged maximum number of participants to the framework agreement: 3
Administrative information
Time limit for receipt of tenders or requests to participate: 2020-03-06
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender must be valid until: 2021-03-06 📅
Conditions for opening of tenders: 2020-03-06
12:00 📅
Complementary information Information about recurrence
This is a recurrent procurement ✅
Estimated timing for further notices to be published: 4 years.
Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
Additional information
“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties;
2) This is the sole call for competition for this service;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;
4) Establishment of the framework will be subject to the approval of the competent authorities;
5) It will be a condition of establishment that tenderers and all sub-contractors are fully tax compliant as part of their application for participation in the competition;
6) If for any reason it is not possible for the successful tenderer to deliver the framework following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the framework agreement any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.
Show more Review body
Name: The High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
Fax: +353 18886088 📠
URL: http://www.courts.ie🌏 Review procedure
Precise information on deadline(s) for review procedures:
“Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or...”
Precise information on deadline(s) for review procedures
Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
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Source: OJS 2020/S 025-056830 (2020-01-31)
Contract award notice (2020-11-03) Object Scope of the procurement
Title:
“Multi-Party Framework Agreement for the Supply, Hire, Delivery, Installation and On-site Support of Video Screens and Audio-Visual Equipment and Related...”
Title
Multi-Party Framework Agreement for the Supply, Hire, Delivery, Installation and On-site Support of Video Screens and Audio-Visual Equipment and Related Services to HRI Racecourses Ltd and Cork RC
RSC Large Screens
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Short description:
“Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act of 2001. It is a commercial semi-state body that took over the...”
Short description
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act of 2001. It is a commercial semi-state body that took over the functions previously carried out by the Irish Horse Racing Authority. HRI is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourses Ltd (Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre).
The contracting authority are seeking suitably resourced providers for the supply, hire, delivery, installation and on-site support of mobile video screens and audio-visual equipment and related services.
Show more
Total value of the procurement (excluding VAT): EUR 400 000 💰
Description
Description of the procurement:
“Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act of 2001. It is a commercial semi-state body that took over the...”
Description of the procurement
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act of 2001. It is a commercial semi-state body that took over the functions previously carried out by the Irish Horse Racing Authority. HRI is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourses Ltd (Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre). Further information regarding HRI and subsidiaries is available online at http://www.hri.ie/ Cork Racecourse Mallow, while not a subsidiary of Horse Racing Ireland, is closely affiliated with HRI Racecourses Ltd.
HRI Racecourses reserves the right to avail of this framework for any other racecourse that may fall within its administration during the lifetime of the framework.
The contracting authority are seeking suitably resourced providers for the supply, hire, delivery, installation and on-site support of mobile video screens and audio-visual equipment and related services.
It is anticipated that a multi-party framework agreement of 4 years’ duration will be entered into with the successful tenderers for the supply, hire, delivery, installation and on-site support of video screens and audio-visual equipment and related services to the contracting authority.
Please refer to the attached tender documents for a detailed specification.
Show more Award criteria
Quality criterion (name):
“Quality, including fitness for purpose, technical merit and functional characteristics of the proposed equipment extra large screen”
Quality criterion (weighting): 7
Quality criterion (name): Large screen (7 %)
Quality criterion (name): Medium screen
Quality criterion (name): Small screen
Quality criterion (name): Technical upgrades
Quality criterion (name): Assignment methodology
Quality criterion (name): Additional/ad-hoc requirements
Quality criterion (weighting): 3
Quality criterion (name): Proposed methodology for contract management
Quality criterion (weighting): 5
Quality criterion (name): Additional products and services and innovation
Quality criterion (weighting): 10
Price (weighting): 40
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2020/S 025-056830
Award of contract
1️⃣
Contract Number: 1
Title:
“Multi-Party Framework Agreement for the Supply, Hire, Delivery, Installation and On-site Support of Video Screens and Audio-Visual Equipment and Related...”
Title
Multi-Party Framework Agreement for the Supply, Hire, Delivery, Installation and On-site Support of Video Screens and Audio-Visual Equipment and Related Services to HRI Racecourses Ltd and Cork RC
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Date of conclusion of the contract: 2020-09-01 📅
Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received by electronic means: 4
Name and address of the contractor
Name: ADI UK Ltd
National registration number: 0331 9313
Postal address: Pittman Court, Pittman way, Fulwood, Preston
Postal town: Lancashire
Postal code: PR2 9ZG
Country: United Kingdom 🇬🇧
Phone: +44 1772708200📞
E-mail: stuart.barnes@adi.tv📧
Fax: +44 1772708201 📠
Region: United Kingdom 🏙️
URL: http://www.adi.tv🌏
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 400 000 💰
Total value of the contract/lot: EUR 400 000 💰
2️⃣
Contract Number: 2
Name and address of the contractor
Name: Creative Technology Ireland Ltd
National registration number: IE9Y47118F
Postal address: Unit E 61 Heather Road, Sandyford Ind Est
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 12957811📞
E-mail: graham.lowen@eurotek.ie📧
Region: Éire/Ireland🏙️
URL: http://www.creativetechnology.ie🌏 Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 400 000 💰
Total value of the contract/lot: EUR 400 000 💰
3️⃣
Contract Number: 3
Name and address of the contractor
Name: Mongey Communications
National registration number: 8217711N
Postal address: Unit Y, M7 Business Park, Newhall
Postal town: Naas
Phone: +353 45897450📞
E-mail: internal2@mongey.ie📧
Fax: +353 45875791 📠
URL: http://www.mongey.ie🌏 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 400 000 💰
Complementary information Additional information
“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.
4) Establishment of the framework will be subject to the approval of the competent authorities.
5) It will be a condition of establishment that tenderers and all subcontractors are fully tax compliant as part of their application for participation in the competition.
6) If for any reason it is not possible for the successful tenderer to deliver the framework following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the framework agreement any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return Fully completed submissions in order to avoid the risk of elimination from the competition.
Show more
Source: OJS 2020/S 217-532633 (2020-11-03)