Multi-Party Framework Agreement for the Provision of Basement Impact Assessment Auditor Services

Dublin City Council

The successful tenderer (Auditor) is required to conduct a review of a basement impact assessment submission for compliance and adequacy and shall confirm whether the BIA has been completed and has addressed all DCC policies as specified and outlined in the Basement Development Policy and Basement Development Guidance documents. The Auditor is then required to prepare an audit report for submission to the DCC Environment and Transport (E&T) Department.
A multi-party framework agreement to audit basement impact assessment (BIA) submissions is to be established by Dublin City Council (DCC).

Deadline

The time limit for receipt of tenders was 2020-03-05. The procurement was published on 2020-02-03.

Who?

• Dublin City Council

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2020-02-03	Contract notice
2020-07-28	Contract award notice

Contract notice (2020-02-03)
Object
Scope of the procurement
Title: Engineering services
Reference number: 02/2020 BIA
Short description:

The successful tenderer (Auditor) is required to conduct a review of a basement impact assessment submission for compliance and adequacy and shall confirm whether the BIA has been completed and has addressed all DCC policies as specified and outlined in the Basement Development Policy and Basement Development Guidance documents. The Auditor is then required to prepare an audit report for submission to the DCC Environment and Transport (E&T) Department. A multi-party framework agreement to audit basement impact assessment (BIA) submissions is to be established by Dublin City Council (DCC).

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Engineering services 📦
Additional CPV: Construction work 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: joseph.mernagh@dublincity.ie 📧
Phone: +353 2224897 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161465&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161465&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-02-03 📅
Submission deadline: 2020-03-05 📅
Publication date: 2020-02-06 📅
Identifiers
Notice number: 2020/S 026-059237
OJ-S issue: 26
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 164485.

Object
Scope of the procurement
Short description:

A multi-party framework agreement to audit basement impact assessment (BIA) submissions is to be established by Dublin City Council (DCC).

Estimated total value: 600 000 EUR 💰
Short description:

Basements can affect the environment and nearby structures in a number of ways. The impacts of such development on the geological, hydrological and hydrogeological environment are of concern to DCC and the occupants/owners of neighbouring properties.

With these potential impacts in mind DCC’s approach to dealing with basement applications has evolved since the adoption of the most recent Development Plan. This has resulted in the development of a policy in relation to basement development and also a guidance document in relation to same.

For proposed developments which include a basement, a basement impact assessment (BIA) is now required to be submitted by the applicant as part of the planning application so that the E&T Department is provided with the information necessary to adequately assist the planning authority.

The successful tenderer (Auditor) is then required to conduct a review of the BIA submission for compliance and adequacy and shall confirm whether the BIA has been completed and has addressed all DCC policies as specified and outlined in the Basement Development Policy and Basement Development Guidance documents. The Auditor is then required to prepare an Audit Report for submission to the DCC Environment and Transport (E&T) Department.

A multi-party framework agreement to audit basement impact assessment (BIA) submissions is to be established by Dublin City Council (DCC). The framework is to have a duration of 2 years with the option of 2 x 1-year extensions. There is to be a maximum of 5 No parties placed on the framework. An audit of BIA submissions is to be requested from the parties on the framework based on a cascade type framework agreement i.e.

— tenderers are to be ranked based on their submission,

— tenderer ranked as No 1 will have first option on all business for the first 2 years of the framework agreement,

— if tenderer No 1 is unable to meet the requirements to complete the audit, the 2

Estimated value excluding VAT: 600 000 EUR 💰
Duration: 48 months
Description of renewals:

This contract is for 24 months with the option to extend for an additional 2 x 12 month periods subject to annual, periodic and other reviews.

Description of options:

This contract is for 24 months with the option to extend for an additional 2 x 12 month periods subject to annual, periodic and other reviews.

Additional information:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 164485.

Place of performance
Main site or place of performance: Dublin City Council Administrative area.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

For further information please consult the associated documentation available to download from www.etenders.gov.ie using RFT ID 164485.

Contract execution
Contract performance conditions:

For further information please consult the associated documentation available to download from www.etenders.gov.ie using RFT ID 164485.

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 5
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2020-03-05 📅
Tender opening time: 12:00
Place: The date and time set out above for the opening of tenders is subject to change at the discretion of Dublin City Council.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Joesph Mernagh
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161465&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 2024.

Additional Information – Dublin City Council

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request, be examined in the light of the exemptions provided for in the Acts;

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all subcontractors (if applicable) produce a valid tax clearance certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required;

3) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties;

6) The framework agreement is primarily for use by the Environment and Transportation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise;

7) Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language;

8) All queries regarding this tender must be submitted through the eTenders messaging facility, RFT ID 164485 — 02/2020 BIA. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12.00 noon on 21.2.2020 to enable issue of responses to all interested parties;

9) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Please consult your solicitor.
Source: OJS 2020/S 026-059237 (2020-02-03)

Contract award notice (2020-07-28)
Object
Scope of the procurement
Short description:

The successful tenderer (Auditor) is required to conduct a review of a basement impact assessment submission for compliance and adequacy and shall confirm whether the BIA has been completed and has addressed all DCC policies as specified and outlined in the Basement Development Policy and Basement Development Guidance documents. The Auditor is then required to prepare an audit report for submission to the DCC Environment and Transport (E&T) Department. A multi-party framework agreement to audit Basement Impact Assessment (BIA) submissions is to be established by Dublin City Council (DCC).

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-07-28 📅
Publication date: 2020-07-31 📅
Identifiers
Notice number: 2020/S 147-361632
Refers to notice: 2020/S 026-059237
OJ-S issue: 147

Object
Scope of the procurement
Short description:

A multi-party framework agreement to audit Basement Impact Assessment (BIA) submissions is to be established by Dublin City Council (DCC).

With these potential impacts in mind DCC’s approach to dealing with basement applications has evolved since the adoption of the most recent development plan. This has resulted in the development of a policy in relation to basement development and also a guidance document in relation to same.

For proposed developments which include a basement, a Basement Impact Assessment (BIA) is now required to be submitted by the applicant as part of the planning application so that the E&T Department is provided with the information necessary to adequately assist the planning authority.

The successful tenderer (Auditor) is then required to conduct a review of the BIA submission for compliance and adequacy and shall confirm whether the BIA has been completed and has addressed all DCC policies as specified and outlined in the basement development policy and basement development guidance documents. The Auditor is then required to prepare an audit report for submission to the DCC Environment and Transport (E&T) Department.

A multi-party framework agreement to audit Basement Impact Assessment (BIA) submissions is to be established by Dublin City Council (DCC). The framework is to have a duration of 2 years with the option of two 1-year extensions. There is to be a maximum of 5 no. parties placed on the framework. An audit of BIA submissions is to be requested from the parties on the framework based on a cascade type framework agreement i.e.

• tenderers are to be ranked based on their submission

• tenderer ranked as No 1 will have first option on all business for the first 2 years of the framework agreement.

• if tenderer No 1 is unable to meet the requirements to complete the audit, the second ranked tenderer is consulted and so forth.

Description of options:

This contract is for twenty-four (24) months with the option to extend for an additional two twelve (12) month periods subject to annual, periodic and other reviews.

Procedure
Award criteria
Quality criterion (name): Quality
Quality criterion (weighting): 80
Cost criterion (name): Cost
Cost criterion (weighting): 20

Reference
Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required.

3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

6) The framework agreement is primarily for use by the Environment and Transportation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7) Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.

8) All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 164485 — 02/2020 BIA. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 21 February 2020 to enable issue of responses to all interested parties.

Complementary information
Review body
Postal town: Dublin 7
Source: OJS 2020/S 147-361632 (2020-07-28)

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