Multi Party Framework Agreement for Small Works Contracts with a Value Below EUR 1 000 000

Irish Prison Service

The Irish Prison Service operates fourteen prisons and places of detention located in counties Dublin, Laois, Cork, Limerick, Wicklow, Cavan and Roscommon. The purpose of this competition is to establish five frameworks (Lots) for each geographical region for the execution of construction of works for projects up to a maximum value of EUR 1 000 000 within the prisons estate.

Deadline

The time limit for receipt of tenders was 2021-02-01. The procurement was published on 2020-12-18.

Who?

• Irish Prison Service

What?

Where?

Procurement history

Date	Document
2020-12-18	Contract notice

Contract notice (2020-12-18)
Object
Scope of the procurement
Title: Prison building construction work
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Works
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Prison building construction work 📦
Additional CPV: Closed-circuit television apparatus 📦
Place of performance
NUTS region: Southern 🏙️
Midland 🏙️
Dublin 🏙️
Northern and Western 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Irish Prison Service
Postal address: IDA Business Park, Ballinalee Road
Postal town: Longford
Contact
Internet address: http://1 🌏
E-mail: smkane@irishprisons.ie 📧
Phone: +353 433335100 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=180387&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=180387&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-12-18 📅
Submission deadline: 2021-02-01 📅
Publication date: 2020-12-23 📅
Identifiers
Notice number: 2020/S 250-623094
OJ-S issue: 250
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2 GB per document on eTenders. Documents larger than this should be divided into smaller files prior to upload or zipped. 3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or telephone: 353(0) 212439277 (9 a.m.-17.30 p.m. GMT). 4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:182313) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response. 5) This is the sole call for competition for this contract/framework. 6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 7) Contract award will be subject to the approval of the competent authorities. 8) It will be a condition of award that the successful tenderer is and remains tax compliant. 9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time. 10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2 GB per document on eTenders. Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or telephone: 353(0) 212439277 (9 a.m.-17.30 p.m. GMT).

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:182313) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.

5) This is the sole call for competition for this contract/framework.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Estimated total value: 55 000 000 EUR 💰
Maximum number of lots awarded to one tenderer: 2
Maximum number of lots per tenderer: 2
Title of the lot: South
Lot number: 1
Short description:

The contracting authority wishes to establish a multi party framework agreement for small works contracts for projects up to a maximum value of EUR 1 000 000 within the prisons estate as follows:

Lot 1: South:

• Cork Prison, Rathmore Road, Cork City, Co.Cork;

• Limerick Prison, Mulgrave Street, Limerick, Co. Limerick.

Estimated value excluding VAT: 5 000 000 EUR 💰
Duration: 48 months
Description of renewals:

Any framework agreement that may result from this competition will be for a term of thirty six (36) months. The contracting authority reserves the right to extend the framework for a further period not exceeding 12 months.

Title of the lot: Midlands
Lot number: 2
Short description:

Lot 2: Midlands:

• Midlands Prison, Dublin Road, Portlaoise, Co. Laois;

• Portlaoise Prison, Dublin Road, Portlaoise, Co. Laois;

• Prison Service College, Brian Stack House, Dublin Road, Portlaoise, Co. Laois.

Estimated value excluding VAT: 13 000 000 EUR 💰
Title of the lot: Dublin North
Lot number: 3
Short description:

The contracting authority wishes to establish a multi party framework agreement for small works contracts for projects up to a maximum value of GBP 1 000 000 within the prisons estate as follows:

Lot 3: Dublin North

• Mountjoy Prison, North Circular Road, Dublin 7;

• The Dochas Centre, North Circular Road, Dublin 7;

• The Training Unit, Glengarriff Parade, North Circular Road, Dublin 7;

• Arbour Hill Prison, Arbour Hill, Dublin 7;

• IPS Phibsborough Office Irish Prison Service Phibsborough Office, 397e North Circular Road, Dublin 7;

• Operation Support Group (OSG), Ard na Gaoithe, Arbour hill, Dublin 7;

• Building Services Division (BSD), Unit 2, Airways Industrial Park, Santry, Dublin 17;

• Thornton Hall, Kilsallaghan, Co. Dublin.

Estimated value excluding VAT: 14 000 000 EUR 💰
Title of the lot: Dublin South
Lot number: 4
Short description:

Lot 4: Dublin South:

• Cloverhill Prison Complex, Cloverhill Road, Clondalkin, Dublin 22;

• Prison Service Escort Corps, Cloverhill Prison Complex, Cloverhill Road, Clondalkin, Dublin 22;

• Wheatfield Prison, Cloverhill Road, Clondalkin, Dublin 22;

• Shelton Abbey (Arklow) prisons Shelton Abbey Open Centre, Arklow, Co. Wicklow.

Title of the lot: North
Lot number: 5
Short description:

Lot 5: North:

• Castlerea Prison, Harristown, Castlerea, Co. Roscommon;

• Loughan House Open Centre, Blacklion, Co. Cavan;

• IPS Headquarters in Longford Irish Prison Service HQ, IDA Business Park, Ballinalee Road, Longford.

Estimated value excluding VAT: 10 000 000 EUR 💰

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 182313.

Contract execution
Contract performance conditions:

As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 182313.

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 5
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2021-02-01 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Susan Kane
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/214 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=180387&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2 GB per document on eTenders. Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or telephone: 353(0) 212439277 (9 a.m.-17.30 p.m. GMT).

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:182313) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.

5) This is the sole call for competition for this contract/framework.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:

The contract/framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.

Source: OJS 2020/S 250-623094 (2020-12-18)

New procurements in related categories 🆕

Construction work (>20 new procurements)

Works for complete or part construction and civil engineering work (>20)

Building construction work (>20)

Construction work for buildings relating to law and order or emergency services and for military buildings (2)

Construction work for buildings relating to law and order or emergency services

Construction work for buildings relating to law and order