Multi-Party Framework Agreement for Design Consultancy Services (in Five Lots) for Letterkenny Institute of Technology (LYIT) for Projects with Estimated Construction Value > EUR 1 000 000

Letterkenny Institute of Technology

LYIT intends to establish a number of multi party framework agreements for design consultants as separate disciplines in five lots. The design consultants will act together as multi-disciplinary design teams for various projects and for other design related requirements arising within a 4-year period from the establishment of the framework in 2021.
Expressions of interest are invited from each of the following:
Lot 1: Architectural Design Services;
Lot 2: Quantity Surveying Services;
Lot 3: Civil/Structural Engineering Design Services;
Lot 4: Mechanical and Electrical Engineering Design Services;
Lot 5: Project Supervisor Design Process Services (PSDP).
Each consultant will be engaged directly by LYIT and once appointed will work as part of a team with the other consultant disciplines under the leadership of the project architect or other consultant as appropriate.

Deadline

The time limit for receipt of tenders was 2020-12-23. The procurement was published on 2020-11-23.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Carron & Walsh
• Delap & Waller Ltd
• Hamilton Architects
• IN2 Engineering Design Partnership
• Jennings O'Donovan & Partners
• Kennedy Fitzgerald Architects
• Mott McDonald Ireland
• Mulcahy, McDonagh & Partners
• Mullarkey Pedersen Architects
• O’Connor Sutton Cronin
• Patrick McCaul Environmental Consulting Engineers
• Taylor & Boyd
• Tobin Consulting Engineers
• Vincent Hannon Architects
• Wh Stephens

Who?

• Letterkenny Institute of Technology

What?

Where?

• Northern and Western › Border

Procurement history

Date	Document
2020-11-23	Contract notice
2021-03-23	Additional information
2021-12-09	Contract award notice

Contract notice (2020-11-23)
Object
Scope of the procurement
Title: Architectural and related services
Reference number: RFT 09/20
Short description:

LYIT intends to establish a number of multi party framework agreements for design consultants as separate disciplines in five lots. The design consultants will act together as multi-disciplinary design teams for various projects and for other design related requirements arising within a 4-year period from the establishment of the framework in 2021. Expressions of interest are invited from each of the following: Lot 1: Architectural Design Services; Lot 2: Quantity Surveying Services; Lot 3: Civil/Structural Engineering Design Services; Lot 4: Mechanical and Electrical Engineering Design Services; Lot 5: Project Supervisor Design Process Services (PSDP). Each consultant will be engaged directly by LYIT and once appointed will work as part of a team with the other consultant disciplines under the leadership of the project architect or other consultant as appropriate.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Architectural and related services 📦
Additional CPV: Architectural, engineering and planning services 📦
Quantity surveying services for civil engineering works 📦
Civil engineering consultancy services 📦
Engineering design services for mechanical and electrical installations for buildings 📦
Health and safety consultancy services 📦
Place of performance
NUTS region: Border 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Letterkenny Institute of Technology
Postal address: Port Road, Co. Donegal
Postal town: Letterkenny
Contact
Internet address: http://www.lyit.ie 🌏
E-mail: lorraine.kessack@lyit.ie 📧
Phone: +353 749186112 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=178712&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=178712&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-11-23 📅
Submission deadline: 2020-12-23 📅
Publication date: 2020-11-27 📅
Identifiers
Notice number: 2020/S 232-571628
OJ-S issue: 232

Object
Scope of the procurement
Short description:

Expressions of interest are invited from each of the following:

Lot 1: Architectural Design Services;

Lot 2: Quantity Surveying Services;

Lot 3: Civil/Structural Engineering Design Services;

Lot 4: Mechanical and Electrical Engineering Design Services;

Lot 5: Project Supervisor Design Process Services (PSDP).

Each consultant will be engaged directly by LYIT and once appointed will work as part of a team with the other consultant disciplines under the leadership of the project architect or other consultant as appropriate.

Estimated total value: 6 850 000 EUR 💰
Title of the lot: Architectural Design Services Incl. Specialist Skills
Lot number: 1
Short description:

(a) The architect will be the design team leader (unless noted otherwise at mini-competition stage).

(b) The architect will be required to provide all of the professional architectural services, including specialist skills of fire engineering design services, landscape architectural design services, sports pitch design, planning consultancy services, environmental consultancy services, archaeological services and conservation architectural design services, acoustic consultancy services, and traffic and transportation engineering services, as necessary to comply with the requirements of each design brief including all post contract supervision as necessary to ensure the satisfactory completion of the project(s).

(i) The preparation, submission and attainment of all statutory approvals as may be required including:

(a) disability access certificates;

(b) planning approvals; and

The Institute will pay all local authority fees and contributions associated with obtaining required statutory approvals.

(ii) Unless otherwise nominated the architect will provide all of the services associated with the Assigned Certifier under the Building Control (Amendment) Regulations 2014 and will provide the design certificate(s) associated with same.

(iii) All landscaping and planting design.

(iv) Preparation, assessment and recommendation of works contractors and tenders in conjunction with the other members of the design team.

(v) Recruitment and employment of a project clerk of works. The Institute will reimburse all costs associated with the clerk of works appointment.

Estimated value excluding VAT: 3 300 000 EUR 💰
Duration: 48 months
Title of the lot: Quantity Surveying Services Incl. Specialist Skills
Lot number: 2
Short description:

(a) Quantity surveying services shall include all the professional services in the area of quantity surveying as necessary to comply with the requirements of the tender documentation and design brief, together with such post contract supervision as required to ensure the satisfactory completion of the project.

(b) Quantity surveying services shall also include, inter alia, the following services:

(i) The provision of full cost planning, value engineering and budget management services. The tender pricing document will incorporate full bills of quantities associated with all M&E Services. The quantity surveyor will be required to exercise full responsibility for all pre and post contract cost control and final account settlement associated with all specialist works including M&E services.

(ii) Assessment of works contractors in conjunction with the other members of the design team.

Estimated value excluding VAT: 1 150 000 EUR 💰
Title of the lot: Civil/Structural Engineering Design Services Incl. Specialist Skills
Lot number: 3
Short description:

(a) The civil/structural engineer shall provide the professional services in the area of civil/structural engineering as necessary to comply with the requirements of the tender specification and design brief, together with such post contract supervision as required to ensure satisfactory completion of the project.

(b) Structural engineering services shall also include, inter alia, the following services:

(i) The procurement, supervision, reporting and dissemination of site investigations, structural/dimensional surveys and the like as necessary for the design and construction of the proposed works. The Institute will pay the costs of associated specialist contractors/surveys and related exploratory/intrusive investigations and opening up as required.

(ii) Such additional engineering presence on site during critical structural activities and stages as necessary to ensure full compliance with the works requirements, specifications and quality standards.

(iii) Assessment of works contractors in conjunction with the other members of the design team.

Estimated value excluding VAT: 1 000 000 EUR 💰
Title of the lot: Mechanical and Electrical Engineering Design Services
Lot number: 4
Short description:

(a) The M&E Engineer shall provide the professional services in the area of mechanical and electrical engineering as necessary to comply with the requirements of the tender specification and design brief, together with such post contract supervision as required to ensure satisfactory completion of the project.

(b) M&E Services shall also include, inter alia, the following services:

(i) Undertaking as part of the combined Stage 1 and 2a, of a comprehensive survey of all existing mechanical, electrical, and associated services and plant in their entirety to include all underground services associated with the proposed works. Surveys shall establish the condition of all existing plant and distribution, capacity to service refurbished areas, potential for energy savings, services rationalisation and the scope of required remedial works. Existing services drawings and safety files will be made available to assist with this survey but cannot be relied upon in terms of their accuracy or completeness.

(ii) Prepare LEED/BREEAM or similar assessments as appropriate and required.

(iii) Assist with undertaking appraisals in connection with maximising energy reduction and sustainability requirements.

(iv) Prepare and make application for a Building Energy Rating (BER) Certificates as required.

(v) Assist the quantity surveyor with advice on the budgeting and associated cost implications of M&E services during all project stages.

(vi) Assessment of works contractors in conjunction with the other members of the design team.

Estimated value excluding VAT: 1 200 000 EUR 💰
Title of the lot: Project Supervisor Design Process Services
Lot number: 5
Short description:

(a) The PSDP shall perform all the duties of PSDP under the Health and Welfare at Work (Construction) Regulations 2013 (S.I. No 291 of 2013) and any subsequent amendment thereto (the Construction Regulations) for the project comprising the works. Tenders shall include for performing all such duties associated with undertaking the role of PSDP.

(b) PSDP Services shall also include, inter alia, the following services:

(i) The PSDP will have responsibility for coordinating copying and circulating existing safety files including as built drawings, specifications and the like to the remainder of the design team for the purposes of progressing the design. The Institute will reimburse the PSDP for the cost of copying any hard copy files where electronic copies do not exist. The PSDP shall ensure that all information in relation to the works is fully assimilated into each existing safety file for individual buildings impacted by the works.

(ii) Assessment of the overall completeness of the updated safety files in conjunction with the remainder of the design team and coordinating issue of same with the PSCS to the Institute.

(iii) Assessment of works contractors in conjunction with other members of the design team and Estates Office with particular reference to competence to act as project supervisor construction stage.

Estimated value excluding VAT: 200 000 EUR 💰
Place of performance
Main site or place of performance: Co. Donegal.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As per the Suitability Assessment Questionnaire (QC1) available to download from www.etenders.gov.ie

Contract execution
Contract performance conditions: Details will be included in the tender documents at Stage 2.

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:

Following receipt of applications, each applicant will be evaluated on foot of the criteria, rules and weightings contained in the qualification questionnaire, scored and ranked and the top eight (8) in each lot will be…

… Invited to Tender.

… invited to tender.

Number of participants to be contemplated: 5
Time of receipt of tenders: 15:00
Date of dispatch of invitations: 2021-02-06 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 3 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Lorraine Kessack
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1139 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=178712&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2020/S 232-571628 (2020-11-23)

Additional information (2021-03-23)
Object
Scope of the procurement
Short description:

LYIT intends to establish a number of multi party framework agreements for design consultants as separate disciplines in five lots. The design consultants will act together as multi-disciplinary design teams for various projects and for other design related requirements arising within a 4-year period from the establishment of the Framework in 2021. Expressions of Interest are invited from each of the following: Lot 1: Architectural Design Services; Lot 2: Quantity Surveying Services; Lot 3: Civil/Structural Engineering Design Services; Lot 4: Mechanical and Electrical Engineering Design Services; Lot 5: Project Supervisor Design Process Services (PSDP). Each consultant will be engaged directly by LYIT and once appointed will work as part of a team with the other consultant disciplines under the leadership of the project Architect or other consultant as appropriate.

Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Urban planning and landscape architectural services 📦

Reference
Dates
Date dispatched: 2021-03-23 📅
Publication date: 2021-03-26 📅
Identifiers
Notice number: 2021/S 060-152338
Refers to notice: 2020/S 232-571628
OJ-S issue: 60
Additional information

Closing date for receipt of Stage 1 submissions extended to 15.00 on 22 January 2021.

Object
Scope of the procurement
Short description:

Expressions of Interest are invited from each of the following:

Each consultant will be engaged directly by LYIT and once appointed will work as part of a team with the other consultant disciplines under the leadership of the project Architect or other consultant as appropriate.

Source: OJS 2021/S 060-152338 (2021-03-23)

Contract award notice (2021-12-09)
Object
Scope of the procurement
Short description:

LYIT intends to establish a number of Multi Party Framework Agreements for design consultants as separate disciplines in five Lots. The design consultants will act together as multi-disciplinary design teams for various projects and for other design related requirements arising within a 4 year period from the establishment of the Framework in 2021. Expressions of Interest are invited from each of the following: Lot 1 - Architectural Design Services; Lot 2 - Quantity Surveying Services; Lot 3 - Civil/Structural Engineering Design Services; Lot 4 -Mechanical and Electrical Engineering Design Services; Lot 5 – Project Supervisor Design Process Services (PSDP). Each consultant will be engaged directly by LYIT and once appointed will work as part of a team with the other consultant disciplines under the leadership of the project Architect or other consultant as appropriate.

Total value of the procurement: 6 850 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Port Road
Postal code: Letterkenny
Postal town: Co. Donegal
Contact
Phone: +353 0749186112 📞

Reference
Dates
Date dispatched: 2021-12-09 📅
Publication date: 2021-12-14 📅
Identifiers
Notice number: 2021/S 242-638429
OJ-S issue: 242

Object
Scope of the procurement
Short description:

Lot 1 - Architectural Design Services; Lot 2 - Quantity Surveying Services; Lot 3 - Civil/Structural Engineering Design Services; Lot 4 -Mechanical and Electrical Engineering Design Services; Lot 5 – Project Supervisor Design Process Services (PSDP).

a) The Architect will be the design team leader (unless noted otherwise at mini-competition stage)

b) The Architect will be required to provide all of the professional architectural services, including specialist skills of Fire Engineering Design Services, Landscape Architectural Design Services, Sports Pitch Design, Planning Consultancy Services, Environmental Consultancy Services, Archaeological Services and Conservation Architectural Design Services, Acoustic Consultancy Services, and Traffic and Transportation Engineering Services, as necessary to comply with the requirements of each Design Brief including all post contract supervision as necessary to ensure the satisfactory completion of the project(s).

c) Architectural Services shall also include, inter alia, the following services:

i. The preparation, submission and attainment of all statutory approvals as may be required including: (a) Disability Access Certificates; (b) Planning Approvals; and (c) Fire Certificate. The Institute will pay all Local Authority Fees & Contributions associated with obtaining required statutory approvals.

ii. Unless otherwise nominated the Architect will provide all of the services associated with the Assigned Certifier under the Building Control (Amendment) Regulations 2014 and will provide the Design Certificate(s) associated with same.

iii. All landscaping and planting design.

iv. Preparation, assessment and recommendation of Works Contractors and tenders in conjunction with the other members of the design team.

v. Recruitment and employment of a project Clerk of Works. The Institute will reimburse all costs associated with the Clerk of Works appointment.

a) Quantity Surveying Services shall include all the professional services in the area of Quantity Surveying as necessary to comply with the requirements of the Tender Documentation and Design Brief, together with such post contract supervision as required to ensure the satisfactory completion of the project.

b) Quantity Surveying Services shall also include, inter alia, the following services:

i. The provision of full cost planning, value engineering and budget management Services. The Tender Pricing Document will incorporate full Bills of Quantities associated with all M&E Services. The Quantity Surveyor will be required to exercise full responsibility for all pre and post contract cost control and final account settlement associated with all specialist works including M&E Services.

ii. Assessment of Works Contractors in conjunction with the other members of the design team.

a) The Civil/Structural Engineer shall provide the professional services in the area of Civil/Structural engineering as necessary to comply with the requirements of the Tender Specification and Design Brief, together with such post contract supervision as required to ensure satisfactory completion of the project.

b) Structural Engineering Services shall also include, inter alia, the following services:

i. The procurement, supervision, reporting and dissemination of site investigations, structural/dimensional surveys and the like as necessary for the design and construction of the proposed works. The Institute will pay the costs of associated specialist contractors/surveys and related exploratory/intrusive investigations and opening up as required.

ii. Such additional engineering presence on site during critical structural activities and stages as necessary to ensure full compliance with the works requirements, specifications and quality standards.

iii. Assessment of Works Contractors in conjunction with the other members of the design team.

Title of the lot: Mechanical & Electrical Engineering Design Services
Short description:

a) The M&E Engineer shall provide the professional services in the area of Mechanical and Electrical engineering as necessary to comply with the requirements of the Tender Specification and Design Brief, together with such post contract supervision as required to ensure satisfactory completion of the project.

b) M&E Services shall also include, inter alia, the following services:

i. Undertaking as part of the combined Stage 1 and 2a, of a comprehensive survey of all existing mechanical, electrical, and associated services and plant in their entirety to include all underground services associated with the proposed works. Surveys shall establish the condition of all existing plant and distribution, capacity to service refurbished areas, potential for energy savings, services rationalisation and the scope of required remedial works. Existing services drawings and safety files will be made available to assist with this survey but cannot be relied upon in terms of their accuracy or completeness.

ii. Prepare LEED/BREEAM or similar assessments as appropriate and required.

iii. Assist with undertaking appraisals in connection with maximising energy reduction and sustainability requirements.

iv. Prepare and make application for a Building Energy Rating (BER) Certificates as required.

v. Assist the Quantity Surveyor with advice on the budgeting and associated cost implications of M&E services during all project stages.

vi. Assessment of Works Contractors in conjunction with the other members of the design team.

a) The PSDP shall perform all the duties of PSDP under the Health and Welfare at Work (Construction) Regulations 2013 (S.I. No. 291 of 2013) and any subsequent amendment thereto (the Construction Regulations) for the project comprising the works. Tenders shall include for performing all such duties associated with undertaking the role of PSDP.

b) PSDP Services shall also include, inter alia, the following services:

i. The PSDP will have responsibility for coordinating copying and circulating existing Safety Files including as built drawings, specifications and the like to the remainder of the design team for the purposes of progressing the design. The Institute will reimburse the PSDP for the cost of copying any hard copy files where electronic copies do not exist. The PSDP shall ensure that all information in relation to the Works is fully assimilated into each existing Safety File for individual Buildings impacted by the works.

ii. Assessment of the overall completeness of the updated Safety Files in conjunction with the remainder of the design team and coordinating issue of same with the PSCS to the Institute.

iii. Assessment of Works Contractors in conjunction with other members of the design team and Estates Office with particular reference to competence to act as Project Supervisor Construction Stage.

Place of performance
Main site or place of performance: Co Donegal

Procedure
Award criteria
Quality criterion (name): Proposed Programme
Quality criterion (weighting): 10%
Quality criterion (name): Methodology, Effective Management & Communication
Quality criterion (weighting): 40%
Quality criterion (name): Resourcing of the project for Initial Contract
Quality criterion (weighting): 20%
Quality criterion (name): Anticipated risks and mitigation strategies
Price (weighting): 20%

Award of contract
Date of contract conclusion: 2021-11-08 📅
Name: Mullarkey Pedersen Architects
Postal town: Dublin
Country: Ireland 🇮🇪
Date of contract conclusion: 2021-07-23 📅
Name: Mulcahy, McDonagh & Partners
Postal town: Sligo
Total value of the procurement: 1 150 000 EUR 💰
Name: Taylor & Boyd
Postal town: Belfast
Total value of the procurement: 1 000 000 EUR 💰
Name: Patrick McCaul Environmental Consulting Engineers
Postal town: Tyrone
Total value of the procurement: 1 200 000 EUR 💰
Date of contract conclusion: 2021-11-15 📅
Name: Tobin Consulting Engineers
Postal town: Galway
Total value of the procurement: 200 000 EUR 💰
Name: Hamilton Architects
Vincent Hannon Architects
Kennedy FitzGerald Architects
Carron & Walsh
WH Stephens
Mott McDonald Ireland
Postal town: Cork
Name: O’Connor Sutton Cronin
Jennings O'Donovan & Partners
Delap & Waller Ltd
Postal town: Antrim
Name: IN2 Engineering Design Partnership
Information about tenders
Number of tenders received: 4
5
1
Source: OJS 2021/S 242-638429 (2021-12-09)

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