Multi-Party Framework Agreement for Design Consultancy Services (in Five Lots) for Letterkenny Institute of Technology (LYIT) for Projects with Estimated Construction Value > EUR 1 000 000

Letterkenny Institute of Technology

LYIT intends to establish a number of multi party framework agreements for design consultants as separate disciplines in five lots. The design consultants will act together as multi-disciplinary design teams for various projects and for other design related requirements arising within a 4-year period from the establishment of the framework in 2021.
Expressions of interest are invited from each of the following:
Lot 1: Architectural Design Services;
Lot 2: Quantity Surveying Services;
Lot 3: Civil/Structural Engineering Design Services;
Lot 4: Mechanical and Electrical Engineering Design Services;
Lot 5: Project Supervisor Design Process Services (PSDP).
Each consultant will be engaged directly by LYIT and once appointed will work as part of a team with the other consultant disciplines under the leadership of the project architect or other consultant as appropriate.

Deadline
The time limit for receipt of tenders was 2020-12-23. The procurement was published on 2020-11-23.

Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Who?

What?

Where?

Procurement history
Date Document
2020-11-23 Contract notice
2021-03-23 Additional information
2021-12-09 Contract award notice
Contract notice (2020-11-23)
Contracting authority
Name and addresses
Name: Letterkenny Institute of Technology
National registration number: N/a
Postal address: Port Road, Co. Donegal
Postal town: Letterkenny
Country: Ireland 🇮🇪
Contact person: Lorraine Kessack
Phone: +353 749186112 📞
E-mail: lorraine.kessack@lyit.ie 📧
Region: Border 🏙️
URL: http://www.lyit.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1139 🌏
Communication
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=178712&B=ETENDERS_SIMPLE 🌏
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=178712&B=ETENDERS_SIMPLE 🌏

Object
Scope of the procurement
Title:
“Multi-Party Framework Agreement for Design Consultancy Services (in Five Lots) for Letterkenny Institute of Technology (LYIT) for Projects with Estimated...”    Show more
Products/services: Architectural and related services 📦
Short description:
“LYIT intends to establish a number of multi party framework agreements for design consultants as separate disciplines in five lots. The design consultants...”    Show more
Estimated value excluding VAT: EUR 6 850 000 💰
Information about lots
Tenders may be submitted for all lots

1️⃣
Scope of the procurement
Title: Architectural Design Services Incl. Specialist Skills
Title
Lot Identification Number: 1
Description
Additional products/services: Architectural, engineering and planning services 📦
Additional products/services: Sound insulation and room acoustics consultancy services 📦
Additional products/services: Fire and explosion protection and control consultancy services 📦
Additional products/services: Archaeological services 📦
Additional products/services: Urban planning and landscape architectural services 📦
Additional products/services: Urban planning services 📦
Additional products/services: Landscape architectural services 📦
Additional products/services: Engineering-design services for traffic installations 📦
Additional products/services: Architectural and related services 📦
Additional products/services: Environmental engineering consultancy services 📦
Place of performance: Border 🏙️
Main site or place of performance: Co. Donegal.
Description of the procurement:
“(a) The architect will be the design team leader (unless noted otherwise at mini-competition stage). (b) The architect will be required to provide all of...”    Show more
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 3 300 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:
“Following receipt of applications, each applicant will be evaluated on foot of the criteria, rules and weightings contained in the qualification...”    Show more

2️⃣
Scope of the procurement
Title: Quantity Surveying Services Incl. Specialist Skills
Title
Lot Identification Number: 2
Description
Additional products/services: Quantity surveying services for civil engineering works 📦
Additional products/services: Quantity surveying services 📦
Description of the procurement:
“(a) Quantity surveying services shall include all the professional services in the area of quantity surveying as necessary to comply with the requirements...”    Show more
Scope of the procurement
Estimated total value excluding VAT: EUR 1 150 000 💰

3️⃣
Scope of the procurement
Title: Civil/Structural Engineering Design Services Incl. Specialist Skills
Title
Lot Identification Number: 3
Description
Additional products/services: Civil engineering consultancy services 📦
Additional products/services: Structural engineering consultancy services 📦
Additional products/services: Geotechnical engineering services 📦
Description of the procurement:
“(a) The civil/structural engineer shall provide the professional services in the area of civil/structural engineering as necessary to comply with the...”    Show more
Scope of the procurement
Estimated total value excluding VAT: EUR 1 000 000 💰

4️⃣
Scope of the procurement
Title: Mechanical and Electrical Engineering Design Services
Title
Lot Identification Number: 4
Description
Additional products/services: Engineering design services for mechanical and electrical installations for buildings 📦
Description of the procurement:
“(a) The M&E Engineer shall provide the professional services in the area of mechanical and electrical engineering as necessary to comply with the...”    Show more
Scope of the procurement
Estimated total value excluding VAT: EUR 1 200 000 💰
Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
“Following receipt of applications, each applicant will be evaluated on foot of the criteria, rules and weightings contained in the qualification...”    Show more

5️⃣
Scope of the procurement
Title: Project Supervisor Design Process Services
Title
Lot Identification Number: 5
Description
Additional products/services: Health and safety consultancy services 📦
Description of the procurement:
“(a) The PSDP shall perform all the duties of PSDP under the Health and Welfare at Work (Construction) Regulations 2013 (S.I. No 291 of 2013) and any...”    Show more
Scope of the procurement
Estimated total value excluding VAT: EUR 200 000 💰

Legal, economic, financial and technical information
Conditions for participation
List and brief description of conditions:
“As per the Suitability Assessment Questionnaire (QC1) available to download from www.etenders.gov.ie”
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions: Details will be included in the tender documents at Stage 2.
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Procedure
Type of procedure
Restricted procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators
Description
Envisaged maximum number of participants to the framework agreement: 5
Administrative information
Time limit for receipt of tenders or requests to participate: 2020-12-23 15:00 📅
Estimated date of dispatch of invitations to tender or to participate to selected candidates: 2021-02-06 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 3

Complementary information
Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
Review body
Name: The High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2020/S 232-571628 (2020-11-23)
Additional information (2021-03-23)
Object
Scope of the procurement
Title:
“Multi-Party Framework Agreement for Design Consultancy Services (in 5 Lots) for Letterkenny Institute of Technology (LYIT) for Projects with Estimated...”    Show more
Short description:
“LYIT intends to establish a number of multi party framework agreements for design consultants as separate disciplines in five lots. The design consultants...”    Show more

Complementary information
Original notice reference
Notice number in the OJ S: 2020/S 232-571628

Changes
Text to be corrected in the original notice
Section number: IV.2.3)
Place of text to be modified:
“Estimated date of dispatch of invitations to tender or to participate to selected candidates”
Old value
Date: 2021-01-06 📅
Time: 15:00
New value
Date: 2021-01-22 📅
Time: 15:00
Other additional information

“Closing date for receipt of Stage 1 submissions extended to 15.00 on 22 January 2021.”
Source: OJS 2021/S 060-152338 (2021-03-23)
Contract award notice (2021-12-09)
Contracting authority
Name and addresses
Postal address: Port Road
Postal town: Co. Donegal
Postal code: Letterkenny
Phone: +353 0749186112 📞

Object
Scope of the procurement
Title:
“Multi-Party Framework Agreement for Design Consultancy Services (in 5 Lots) for Letterkenny Institute of Technology (LYIT) for projects with estimated...”    Show more
Short description:
“LYIT intends to establish a number of Multi Party Framework Agreements for design consultants as separate disciplines in five Lots. The design consultants...”    Show more
Total value of the procurement (excluding VAT): EUR 6 850 000 💰
Information about lots
This contract is divided into lots
Description
Main site or place of performance: Co Donegal
Description of the procurement:
“a) The Architect will be the design team leader (unless noted otherwise at mini-competition stage) b) The Architect will be required to provide all of the...”    Show more
Award criteria
Quality criterion (name): Proposed Programme
Quality criterion (weighting): 10%
Quality criterion (name): Methodology, Effective Management & Communication
Quality criterion (weighting): 40%
Quality criterion (name): Resourcing of the project for Initial Contract
Quality criterion (weighting): 20%
Quality criterion (name): Anticipated risks and mitigation strategies
Price (weighting): 20%
Description
Description of the procurement:
“a) Quantity Surveying Services shall include all the professional services in the area of Quantity Surveying as necessary to comply with the requirements of...”    Show more
Description of the procurement:
“a) The Civil/Structural Engineer shall provide the professional services in the area of Civil/Structural engineering as necessary to comply with the...”    Show more
Scope of the procurement
Title: Mechanical & Electrical Engineering Design Services
Description
Description of the procurement:
“a) The M&E Engineer shall provide the professional services in the area of Mechanical and Electrical engineering as necessary to comply with the...”    Show more
Description of the procurement:
“a) The PSDP shall perform all the duties of PSDP under the Health and Welfare at Work (Construction) Regulations 2013 (S.I. No. 291 of 2013) and any...”    Show more

Procedure
Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2020/S 232-571628

Award of contract

1️⃣
Contract Number: 1
Lot Identification Number: 1
Title: Architectural Design Services Incl. Specialist Skills
Date of conclusion of the contract: 2021-11-08 📅
Information about tenders
Number of tenders received: 4
Name and address of the contractor
Name: Mullarkey Pedersen Architects
Postal town: Dublin
Country: Ireland 🇮🇪
Region: Éire/Ireland 🏙️
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Currency code: EUR 💰
Lowest offer: 59798.00
Highest offer: 117105.00

2️⃣
Lot Identification Number: 2
Title: Quantity Surveying Services Incl. Specialist Skills
Date of conclusion of the contract: 2021-07-23 📅
Information about tenders
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
Name and address of the contractor
Name: Mulcahy, McDonagh & Partners
Postal town: Sligo
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 150 000 💰

3️⃣
Lot Identification Number: 3
Title: Civil/Structural Engineering Design Services Incl. Specialist Skills
Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Name and address of the contractor
Name: Taylor & Boyd
Postal town: Belfast
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 000 000 💰

4️⃣
Lot Identification Number: 4
Title: Mechanical & Electrical Engineering Design Services
Name and address of the contractor
Name: Patrick McCaul Environmental Consulting Engineers
Postal town: Tyrone
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 200 000 💰

5️⃣
Lot Identification Number: 5
Title: Project Supervisor Design Process Services
Date of conclusion of the contract: 2021-11-15 📅
Information about tenders
Number of tenders received: 1
Name and address of the contractor
Name: Tobin Consulting Engineers
Postal town: Galway
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 200 000 💰

6️⃣
Contract Number: 2
Name and address of the contractor
Name: Hamilton Architects
Information on value of the contract/lot (excluding VAT)
Currency code: EUR 💰

7️⃣
Contract Number: 3
Name and address of the contractor
Name: Vincent Hannon Architects
Information on value of the contract/lot (excluding VAT)
Currency code: EUR 💰

8️⃣
Contract Number: 4
Name and address of the contractor
Name: Kennedy FitzGerald Architects
Information on value of the contract/lot (excluding VAT)
Currency code: EUR 💰

9️⃣
Name and address of the contractor
Name: Carron & Walsh
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 150 000 💰

1️⃣0️⃣
Name and address of the contractor
Name: WH Stephens
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 150 000 💰

1️⃣1️⃣
Name and address of the contractor
Name: Mott McDonald Ireland
Postal town: Cork
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 000 000 💰

1️⃣2️⃣
Name and address of the contractor
Name: O’Connor Sutton Cronin
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 000 000 💰

1️⃣3️⃣
Name and address of the contractor
Name: Jennings O'Donovan & Partners
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 000 000 💰

1️⃣4️⃣
Contract Number: 5
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 000 000 💰

1️⃣5️⃣
Name and address of the contractor
Name: Delap & Waller Ltd
Postal town: Antrim
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 200 000 💰

1️⃣6️⃣
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 200 000 💰

1️⃣7️⃣
Name and address of the contractor
Name: IN2 Engineering Design Partnership
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 200 000 💰
Source: OJS 2021/S 242-638429 (2021-12-09)