Metal Fabrication Multi Party Framework

Iarnrod Eireann-Irish Rail

Iarnród Éireann (IÉ) invites suitably qualified and experienced companies to participate in a tender process for the establishment of a multiparty metal fabrication services framework to meet the needs of all IÉ locations nationwide. These services can range from standard fabrication requirements such as bracketry and hinges to more bespoke designed components which may require specialised welding. Only companies with suitable fabrication expertise and experience in accordance with the requirements of each lot applied for, will be considered for entry to the Framework Agreement.
The framework will be broken into 3 lots.
On occasion, companies in the framework will be required to provide suitably qualified and experienced personnel to visit IÉ facilities. The duration of the contract will be 4 years with the option to extend by 1 year at the sole discretion of IÉ.
As this is a multi-party framework, there will be multiple suppliers selected for each lot.

Deadline

The time limit for receipt of tenders was 2020-07-02. The procurement was published on 2020-05-29.

Who?

• Iarnrod Eireann-Irish Rail

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2020-05-29	Contract notice

Contract notice (2020-05-29)
Object
Scope of the procurement
Title: Miscellaneous fabricated products and related items
Reference number: 7304
Short description:

Iarnród Éireann (IÉ) invites suitably qualified and experienced companies to participate in a tender process for the establishment of a multiparty metal fabrication services framework to meet the needs of all IÉ locations nationwide. These services can range from standard fabrication requirements such as bracketry and hinges to more bespoke designed components which may require specialised welding. Only companies with suitable fabrication expertise and experience in accordance with the requirements of each lot applied for, will be considered for entry to the Framework Agreement. The framework will be broken into 3 lots. On occasion, companies in the framework will be required to provide suitably qualified and experienced personnel to visit IÉ facilities. The duration of the contract will be 4 years with the option to extend by 1 year at the sole discretion of IÉ. As this is a multi-party framework, there will be multiple suppliers selected for each lot.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Miscellaneous fabricated products and related items 📦
Additional CPV: Welding materials 📦
Fabrication work 📦
Prefabricated boxes 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnród Eireann-Irish Rail
Postal address: Connolly Station
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie 🌏
E-mail: tony.lambert@irishrail.ie 📧
Phone: +353 17033681 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=165606&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=165606&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-05-29 📅
Submission deadline: 2020-07-02 📅
Publication date: 2020-06-03 📅
Identifiers
Notice number: 2020/S 106-257953
OJ-S issue: 106

Object
Scope of the procurement
Short description:

The framework will be broken into 3 lots.

On occasion, companies in the framework will be required to provide suitably qualified and experienced personnel to visit IÉ facilities. The duration of the contract will be 4 years with the option to extend by 1 year at the sole discretion of IÉ.

As this is a multi-party framework, there will be multiple suppliers selected for each lot.

Estimated total value: 4 000 000 EUR 💰
Title of the lot: Metal Fabrication Multi party Framework
Lot number: 1
Short description:

• Lot 1 will compose of fabricated materials that require no welding such as hinges, engine mounting plates, welder qualification plates, brackets, pre-shaped plates, wear plates.

On occasion, companies in the framework will be required to provide suitably qualified and experienced personnel with expert knowledge of fabrication and welding to visit IÉ facilities.

The locations to be covered by the framework (But not limited to):

(a) chief mechanical engineering dept. (Dublin, Cork, Portlaoise, Drogheda and Limerick);

(b) signalling maintenance facilities. (Dublin, Mayo, Drogheda, Tipperary and Athlone);

(c) Nationwide Civil Engineering facilities which are dispersed across the national railway infrastructure (Tipperary, Cork, Kerry, Dublin, Louth, Meath, Wicklow, Waterford, Carlow, Wexford, West Meath, Galway, Clare, Leitrim and Mayo).

The duration of the contract will be 4 years with the option to extend by 1 year at the sole discretion of IÉ. As this is a multi-party framework, there will be multiple suppliers selected for each lot. At any stage during the framework, successful applicants may be subject to audit by IÉ staff.

The expected annual spend for all lots will be in the vicinity of EUR 800 000 per annum based on historical expenditure. Call-offs for each lot will be awarded by either

(a) direct award for small jobs up to EUR 1 500;

(b) request for quotation for jobs between EUR 1 500 and EUR 50 000; or

(c) mini tender to all framework entrants for requirements above EUR 50 000. There will be a provision for emergency call-off requirements up to EUR 5 000.

Estimated value excluding VAT: 2 000 000 EUR 💰
Duration: 48 months
Description of options:

The duration of the framework shall be 4 years with the option to extend by 1 year up to a maximum of 5 years.

Title of the lot: Metal Fabrication Multi Party Framework
Lot number: 2
Short description:

• Lot 2: will compose of parts that are fabricated in which the welding of those parts fall under certification level 3 and 4 EN 15085-2:2007 such as equipment boxes, striking plates, handrails, steps, seating frames. The applicant will have a verifiable welding system in place with EN 3834 accreditation or equivalent with welders qualified to EN 9606-1:2017 or equivalent.

(c) nationwide civil engineering facilities which are dispersed across the national railway infrastructure (Tipperary, Cork, Kerry, Dublin, Louth, Meath, Wicklow, Waterford, Carlow, Wexford, West Meath, Galway, Clare, Leitrim and Mayo).

Estimated value excluding VAT: 1 200 000 EUR 💰
Lot number: 3
Short description:

• Lot 3: will compose of parts that are fabricated in which the welding of those parts fall under certification level 1 and 2 EN 15085-2:2007 such as welded parts of bogies underframes, fuel tanks, pressurised vessels, welded brake components. Applicants will be qualified to supply materials and services according to this requirement.

(a) chief mechanical engineering dept. (Dublin, Cork, Portlaoise, Drogheda and Limerick)

(b) signalling maintenance facilities. (Dublin, Mayo, Drogheda, Tipperary and Athlone)

Estimated value excluding VAT: 800 000 EUR 💰
Place of performance
Main site or place of performance: Deliveries Nationwide.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

For full details, please download a copy of the attached pre-qualification questionnaire.

Economic and financial standing:

The economic and financial capacity of the entity must be established to the satisfaction of IE.

Applicants will be invited to complete a questionnaire (attached) which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past three financial years.

For full details, please download a copy of the attached pre-qualification questionnaire.

Technical and professional ability:

The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity’s technical capacity.

For full details, please download a copy of the attached pre-qualification questionnaire.

Contract execution
Deposits and guarantees required: Not applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Not applicable.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.

Contract performance conditions:

For full details, please download a copy of the attached pre-qualification questionnaire.

Procedure
Legal basis: 32014L0025
Minimum number of candidates: 5
Maximum number of candidates: 10
Objective criteria for choosing the limited number of candidates:

Lot (1) will compose of ‘Standard or Basic Fabricated Parts that do not require welding’ such as hinges, engine mounting plates, welder qualification plates, pipe brackets, pre-shaped plates to repair loco front skirt, wear plates.

Applicants will have ISO 9001 certification or equivalent in place. Applicants without ISO: 9001 or equivalent can qualify for the framework but must have an ISO accreditation or equivalent in place within 12 months of the framework going live or provide evidence that they are at an advanced stage in gaining certification.

Applicants would be required to demonstrate their ability to manufacture each component to the design and specification as laid down by Irish Rail technical Department

Applicants will be able to produce 3.1 material certifications for fabricated components when requested.

Lot (2) will compose of ‘Fabricated parts where welding falls under certification level 3 and 4 of certification EN 15085-2:2007’ and may contain requirements such as equipment boxes, striking plates, handrails, steps and seating frames.

Applicants must meet the requirements of the following:

Applicants must have a verifiable WPS with a recognised welding accreditation e.g. EN 3834 or equivalent

Welders must be trained to EN 9606-1:2017

Applicants must have access to a qualified welding supervisor

Applicants must have access to the following NDT personnel, Visual Inspectors and Surface Testing Inspector (Dye penetrant or Magnetic Particle).

In limited circumstances when the business need is required, the CME dept. will assist the applicant to achieve these requirements on a case by case basis.

Minimum number of candidates: 3
Maximum number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Lot (3) will compose of ‘Fabricated parts where welding falls under certification level 1 and 2 EN 15085-2:2007’ and may contain welded parts of bogies underframes, fuel tanks, pressurised vessels and welded brake components.

Applicants must satisfy the requirements of lot 2 plus the additional:

Applicants will have expertise in specialised welding service and must be certified to EN 15085 certification level 1 and 2

Similar to lots 1 and 2 - applicants will have ISO 9001 certification or equivalent in place. Applicants without ISO: 9001 or equivalent can qualify for the framework but must have an ISO accreditation or equivalent in place within 12 months of the framework going live or provide evidence that they are at an advanced stage in gaining certification.

Number of participants to be contemplated: 25
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2020-08-03 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: IE 4812851 O
Contact
Contact point: Tony Lambert
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=165606&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 48 months with option to extend by 12 months to total 60 months.

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Four Courts
Postal town: Dublin 7
Postal code: D07 N972
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Internet address: http://www.courts.ie 🌏
Service from which information about the review procedure may be obtained
Same as: Review body
Source: OJS 2020/S 106-257953 (2020-05-29)

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