Invitation to Tender to Form a Single Party Framework for the Provision of Fine Art Insurance Services for the Hugh Lane Gallery

Dublin City Council

Dublin City Council wishes to invite tenders to establish a 4-year single party framework agreement for provision of fine art insurance services for the Hugh Lane Gallery.
The initial contract will be awarded for a period of three (3) years, with an option to extend for 1 further year.
The framework will be used to meet the Gallery’s fine art insurance requirements which includes the basic annual insurance of the collection, as well as any exceptional cover that may arise during the lifetime of the framework.
It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of services from a particular economic operator. Indeed, Dublin City Council reserves the right to operate outside of the framework agreement at its discretion.
The initial contract is for the provision of fine arts insurances services for the Hugh Lane Gallery for the period of 1 June 2021 to 31 May 2024 (both days included).

Deadline

The time limit for receipt of tenders was 2021-02-12. The procurement was published on 2020-12-09.

Who?

• Dublin City Council

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2020-12-09	Contract notice
2021-02-04	Contract award notice

Contract notice (2020-12-09)
Object
Scope of the procurement
Title: Insurance services
Reference number: HLG Insurance 2021
Short description:

Dublin City Council wishes to invite tenders to establish a 4-year single party framework agreement for provision of fine art insurance services for the Hugh Lane Gallery. The initial contract will be awarded for a period of three (3) years, with an option to extend for 1 further year. The framework will be used to meet the Gallery’s fine art insurance requirements which includes the basic annual insurance of the collection, as well as any exceptional cover that may arise during the lifetime of the framework. It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of services from a particular economic operator. Indeed, Dublin City Council reserves the right to operate outside of the framework agreement at its discretion. The initial contract is for the provision of fine arts insurances services for the Hugh Lane Gallery for the period of 1 June 2021 to 31 May 2024 (both days included).

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Insurance services 📦
Additional CPV: Financial and insurance services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal town: Dublin 8
Contact
Internet address: http://hughlane.ie 🌏
E-mail: philip.roe@dublincity.ie 📧
Phone: +353 12225574 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=179532&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=179532&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-12-09 📅
Submission deadline: 2021-02-12 📅
Publication date: 2020-12-14 📅
Identifiers
Notice number: 2020/S 243-601921
OJ-S issue: 243
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using the RFT ID 181513.

Object
Scope of the procurement
Short description:

Dublin City Council wishes to invite tenders to establish a 4-year single party framework agreement for provision of fine art insurance services for the Hugh Lane Gallery.

The initial contract will be awarded for a period of three (3) years, with an option to extend for 1 further year.

The framework will be used to meet the Gallery’s fine art insurance requirements which includes the basic annual insurance of the collection, as well as any exceptional cover that may arise during the lifetime of the framework.

It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of services from a particular economic operator. Indeed, Dublin City Council reserves the right to operate outside of the framework agreement at its discretion.

The initial contract is for the provision of fine arts insurances services for the Hugh Lane Gallery for the period of 1 June 2021 to 31 May 2024 (both days included).

Estimated total value: 1 000 000 EUR 💰
Short description:

For the avoidance of all doubt, the maximum framework agreement term is 4 years, however contracts may be awarded which extend beyond the lifetime of the framework.

Estimated value excluding VAT: 1 000 000 EUR 💰
Duration: 48 months
Description of renewals:

This contract is for thirty-six (36) months with the option to extend for an additional twelve (12) months subject to annual, periodic and other reviews.

Description of options:

This contract is for thirty-six (36) months with the option to extend for an additional twelve (12) months subject to annual, periodic and other reviews.

Additional information:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using the RFT ID 181513.

Place of performance
Main site or place of performance: Dublin City Council Administrative area.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

For further information please consult the associated documentation available to download from www.etenders.gov.ie using the RFT ID 181513.

Contract execution
Contract performance conditions:

For further information please consult the associated documentation available to download from www.etenders.gov.ie using the RFT ID 181513.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2021-02-12 📅
Tender opening time: 12:00
Place: The date and time set out above for the opening of tenders is subject to change at the discretion of Dublin City Council.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Philip Roe
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=179532&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 2025.

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all subcontractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required.

3) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6) The framework agreement is primarily for use by the Environment and Transportation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7) Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.

8) All queries regarding this tender must be submitted through the eTenders messaging facility, RFT ID 181513. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by Friday 29 January 2021 at 12.00 noon (midday), to enable issue of responses to all interested parties.

9) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Please consult your solicitor.
Source: OJS 2020/S 243-601921 (2020-12-09)

Contract award notice (2021-02-04)
Object
Scope of the procurement
Short description:

Dublin City Council wishes to invite tenders to establish a 4-year single party framework agreement for provision of fine art insurance services for The Hugh Lane Gallery. The initial contract will be awarded for a period of three (3) years, with an option to extend for one further year. The framework will be used to meet the Gallery’s fine art insurance requirements which includes the basic annual insurance of the collection, as well as any exceptional cover that may arise during the lifetime of the framework. It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of services from a particular economic operator. Indeed, Dublin City Council reserves the right to operate outside of the framework agreement at its discretion. The initial contract is for the provision of fine arts insurances services for the HUGH Lane Gallery for the period 1 June 2021 to 31 May 2024 (both days included).

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2021-02-04 📅
Publication date: 2021-02-09 📅
Identifiers
Notice number: 2021/S 027-067176
Refers to notice: 2020/S 243-601921
OJ-S issue: 27

Object
Scope of the procurement
Short description:

Dublin City Council wishes to invite tenders to establish a 4-year single party framework agreement for provision of fine art insurance services for The Hugh Lane Gallery.

The initial contract will be awarded for a period of three (3) years, with an option to extend for one further year.

The initial contract is for the provision of fine arts insurances services for the…

… HUGH Lane Gallery for the period 1 June 2021 to 31 May 2024 (both days included).

… Hugh Lane Gallery for the period 1 June 2021 to 31 May 2024 (both days included).

Procedure
Award criteria
Quality criterion (name): Methodology
Quality criterion (weighting): 60
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 40

Reference
Additional information

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid tax clearance certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required;

3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;

6) The framework agreement is primarily for use by the Environment and Transportation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise;

7) Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language;

8) All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 181513. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by Friday 29 January 2021 at 12.00 noon (midday), to enable issue of responses to all interested parties;

Source: OJS 2021/S 027-067176 (2021-02-04)

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