Invitation to Tender Multi-Party Framework Agreement for the Maintenance and Repair of Machinery

Dublin City Council

Dublin City Council proposes to establish a multi-party framework agreement in 4 lots, for the provision of machinery maintenance and repair services. The period of this framework agreement shall be for 3 years to cover 2020 to 2023. However there is an option to extend the framework agreement for 1 extra year to cover 2023 to 2024, this will be at the sole discretion of Dublin City Council.
The framework is primarily for use by the parks and landscape services division, but may also be extended for use by other divisions of Dublin City Council.
The requirements are divided into 4 lots and tenderers may apply and be successful, for admission to the framework under 1 or more lots. Tenderers are advised to ensure that they complete a form of tender for each lot they are applying for appendices (D)i — (D)iv.
For further information please refer to documentation available to download from www.etenders.gov.ie RFT ID 164201.

Deadline

The time limit for receipt of tenders was 2020-03-02. The procurement was published on 2020-01-27.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Dublin Grass Machinery
• Kevin Broderick Ltd
• Landcraft Farm and Grass Machinery
• Leinster Hydraulics and Farm Machinery Ltd
• Leinster Turf Equipment Ltd
• Rowan Engineering Consultants Ltd
• Shanley Lawnmowers

Who?

• Dublin City Council

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2020-01-27	Contract notice
2020-12-16	Contract award notice

Contract notice (2020-01-27)
Object
Scope of the procurement
Title: Repair, maintenance and associated services of vehicles and related equipment
Short description:

Dublin City Council proposes to establish a multi-party framework agreement in 4 lots, for the provision of machinery maintenance and repair services. The period of this framework agreement shall be for 3 years to cover 2020 to 2023. However there is an option to extend the framework agreement for 1 extra year to cover 2023 to 2024, this will be at the sole discretion of Dublin City Council. The framework is primarily for use by the parks and landscape services division, but may also be extended for use by other divisions of Dublin City Council. The requirements are divided into 4 lots and tenderers may apply and be successful, for admission to the framework under 1 or more lots. Tenderers are advised to ensure that they complete a form of tender for each lot they are applying for appendices (D)i — (D)iv. For further information please refer to documentation available to download from www.etenders.gov.ie RFT ID 164201.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Repair, maintenance and associated services of vehicles and related equipment 📦
Additional CPV: Agricultural, farming, fishing, forestry and related products 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: noel.mcevoy@dublincity.ie 📧
Phone: +353 2224493 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161173&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161173&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-01-27 📅
Submission deadline: 2020-03-02 📅
Publication date: 2020-01-29 📅
Identifiers
Notice number: 2020/S 020-044474
OJ-S issue: 20
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT 164201.

Object
Scope of the procurement
Short description:

The framework is primarily for use by the parks and landscape services division, but may also be extended for use by other divisions of Dublin City Council.

+ 2 more

The requirements are divided into 4 lots and tenderers may apply and be successful, for admission to the framework under 1 or more lots. Tenderers are advised to ensure that they complete a form of tender for each lot they are applying for appendices (D)i — (D)iv.

For further information please refer to documentation available to download from www.etenders.gov.ie RFT ID 164201.

Estimated total value: 1 600 000 EUR 💰
Title of the lot: Lot 1: Agricultural Tractors
Lot number: 1
Short description:

Includes all types of cultivators, fertiliser distributors, sprayers, chippers, trailers, bench cleaners and other items used in parks development and maintenance.

Estimated value excluding VAT: 400 000 EUR 💰
Duration: 48 months
Description of renewals:

The period of this framework agreement shall be for 3 years to cover 2020 to 2023. However there is an option to extend the framework agreement for 1 extra year to cover 2023 to 2024, this will be at the sole discretion of Dublin City Council.

Additional information:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT 164201.

Title of the lot: Lot 2: Grass Mowers/Compact Tractors
Lot number: 2
Short description:

Repair and maintenance of both electrical and combustion engined compact tractors and ride-on mowers as required; mainly Kubota and John Deere models, approximately 18 horsepower to 30 horsepower. Grass mowers include all types of grass mower such as pedestrian propelled rotary mowers, self-propelled rotary/cylinder/flail mowers, tractor drawn rotary and gang cylinder mowers.

Duration: 36 months
Title of the lot: Lot 3: Motorised Handheld Equipment
Lot number: 3
Short description:

Repair and maintenance as required of chainsaws, strimmer’s, hedge cutters and other motorised handheld equipment.

Title of the lot: Lot 4: General Equipment
Lot number: 4
Estimated value excluding VAT: 400 000 GIP 💰
Place of performance
Main site or place of performance: Dublin City Council Administrative area.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT 164201.

Contract execution
Contract performance conditions:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT 164201.

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 12
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2020-03-02 📅
Tender opening time: 12:00
Place: The time and date set out above for the opening of the tenders is subject to change at the discretion of Dublin City Council.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Noel McEvoy
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161173&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 2023.

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts;

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all subcontractors (if applicable) produce a valid tax clearance certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required;

+ 12 more

3) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties;

6) The framework agreement is primarily for use by the parks and landscapes division, but may also be extended for use by other divisions of Dublin City Council as requirements arise;

7) Emailed/faxed/late tenders will not be accepted;
8) Tenders may be submitted in English or in the Irish language;

9) Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA);

10) Appeals procedure: the body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7;

11) All queries regarding this tender must be emailed to portal www.etenders.gov.ie Ref RFT ID 164201. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12.00 noon on 21.2.2020 to enable issue of responses to all interested parties;

12) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence;

13) For each criterion marked as response: declaration required, applicants must initially provide the appendices referenced under each criterion no later than the date set for return of the forms and, where appropriate, confirm in the box provided that it is included with the completed questionnaire. Failure to do so could invalidate the submission.

Applicants may also satisfy this requirement by submitting an ESPD completed in accordance with EU Regulation 2016/7. By completing Part IV (a) of the ESPD titled: global indication for all selection criteria, applicants will be taken to declare that they meet the standards set for all criteria where the response is declaration required. Supporting documentation should be provided promptly upon request from the contracting authority.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay, Dublin 7
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:

The framework agreement is covered by the application of the remedies directive and the relevant standstill period applied at time of notification.

Body responsible for mediation procedures
Name: Consultant Legal Advisor
Postal town: Dublin
Country: Ireland 🇮🇪
Service from which information about the review procedure may be obtained
Name: Consultant Legal Advisor
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2020/S 020-044474 (2020-01-27)

Contract award notice (2020-12-16)
Object
Scope of the procurement
Short description:

Dublin City Council proposes to establish a multi-party framework agreement in Four Lots, for the provision of machinery maintenance and repair services. The period of this framework agreement shall be for 3 years to cover 2020 to 2023. However there is an option to extend the framework agreement for one extra year to cover 2023 to 2024, this will be at the sole discretion of Dublin City Council. The framework is primarily for use by the Parks and Landscape Services Division, but may also be extended for use by other divisions of Dublin City Council. The requirements are divided into four lots and tenderers may apply, and be successful, for admission to the framework under one or more lots. Tenderers are advised to ensure that they complete a form of tender for each lot they are applying for appendices (D)i — (D)iv. For further information please refer to documentation available to download from www.etenders.gov.ie RFT ID 164201.

Total value of the procurement: 1 600 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-12-16 📅
Publication date: 2020-12-21 📅
Identifiers
Notice number: 2020/S 248-618210
Refers to notice: 2020/S 020-044474
OJ-S issue: 248

Object
Scope of the procurement
Short description:

The framework is primarily for use by the Parks and Landscape Services Division, but may also be extended for use by other divisions of Dublin City Council.

+ 1 more

The requirements are divided into four lots and tenderers may apply, and be successful, for admission to the framework under one or more lots. Tenderers are advised to ensure that they complete a form of tender for each lot they are applying for appendices (D)i — (D)iv.

Title of the lot: Lot 1 — Agricultural Tractors
Short description:

Includes all types of cultivators, fertiliser distributors, sprayers, chippers, trailers, bench cleaners, and other items used in parks development and maintenance.

Title of the lot: Lot 2 — Grass Mowers/Compact Tractors
Short description:

Repair and maintenance of both electrical and combustion engined Compact Tractors and Ride-on mowers as required; mainly Kubota and John Deere models, approximately 18 horsepower to 30 horsepower. Grass mowers include all types of grass mower such as pedestrian propelled rotary mowers, self-propelled rotary/cylinder/flail mowers, tractor drawn rotary and gang cylinder mowers.

Title of the lot: Lot 3 — Motorised Handheld Equipment
Short description:

Repair and maintenance as required of chainsaws, strimmer’s, hedge cutters and other motorised hand held equipment.

Title of the lot: Lot 4 — General Equipment
Place of performance
Main site or place of performance: Dublin City Council Administrative Area.

Procedure
Award criteria
Quality criterion (name): Methodology
Quality criterion (weighting): 3000
Quality criterion (name): Quality of resources offered
Cost criterion (name): Cost
Cost criterion (weighting): 4000
Cost criterion (name): cost

Award of contract
Date of contract conclusion: 2020-05-19 📅
Name: Dublin Grass Machinery
National registration number: N/a
Postal address: River Rd, Ashtown
Postal town: Dublin 15
Country: Ireland 🇮🇪
Phone: +353 18386767 📞
E-mail: rmitchell@dublingrass.ie 📧
Country: Dublin 🏙️
Internet address: http://www.dublingrass.ie 🌏
Total value of the procurement: 400 000 EUR 💰
Name: Kevin Broderick Ltd
National registration number: IE8Y41215J
Postal address: Unit J, Aerodrome Business p
Postal town: Co. Dublin
Phone: +353 12572255 📞
E-mail: aplunkett@brodericks.ie 📧
Internet address: http://www.brodericks.ie 🌏
Name: Landcraft Farm and Grass Machinery
National registration number: 3405296I
Postal address: Baytown, The Ward
Postal town: County Dublin
Postal code: The Ward
Phone: +353 0872599718 📞
E-mail: landcraftfarmandgrass@gmail.com 📧
Name: Leinster Hydraulics and Farm Machinery Ltd
National registration number: ie3312661ph
Postal address: Balcunnin Skerries
Postal town: Dublin
E-mail: lhsagri@gmail.com 📧
Internet address: http://www.leinsterhydraulics.ie 🌏
Name: Leinster Turf Equipment Ltd
National registration number: IE6405071I
Postal address: Eamonn Duggan Bus Park, Athboy road
Postal town: Trim, Co. Meath
Phone: +353 469436100 📞
E-mail: sales@leinsterturfequipment.ie 📧
Country: Mid-East 🏙️
Internet address: http://www.leinsterturfequipment.ie 🌏
Name: Rowan Engineering Consultants Ltd
National registration number: 8282592C
Postal address: Unit 14 Scurlockstown Business Park, Meath
Postal town: Trim
Phone: +353 469030102 📞
E-mail: ian.douglas@rec.ie 📧
Internet address: http://www.rec.ie 🌏
Postal address: Unit J, Aerodrome Business P
Name: Leinster turf equipment Ltd
Postal address: Eamonn Duggan Bus Park, Athboy Road
Postal town: Trim, Co Meath
Name: Shanley lawnmowers
National registration number: IE5478244Q
Postal address: hazelhatch Road, Newcastle
Phone: +353 14589009 📞
E-mail: shanleymowers@eircom.net 📧
Internet address: http://www.shanleymowers.ie 🌏
Name: Kevin Broderick LTD
Shanley Lawnmowers
Postal address: Hazelhatch Road, Newcastle
Information about tenders
Number of tenders received: 6
7
5

Reference
Additional information

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required.

+ 12 more

3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

6) The framework agreement is primarily for use by the parks and landscapes division, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7) Emailed/faxed/late tenders will not be accepted.
8) Tenders may be submitted in English or in the Irish language.

9) Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

10) Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.

11) All queries regarding this tender must be emailed to portal www.etenders.gov.ie Ref RFT ID 164201. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 21 February 2020 to enable issue of responses to all interested parties.

12) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

13) For each criterion marked as response: declaration Required, applicants must initially provide the Appendices referenced under each criterion no later than the date set for return of the forms, and, where appropriate, confirm in the box provided that it is included with the completed questionnaire. Failure to do so could invalidate the submission.

Applicants may also satisfy this requirement by submitting an ESPD completed in accordance with EU Regulation 2016/7. By completing Part IV (a) of the ESPD titled: Global Indication for all Selection Criteria, applicants will be taken to declare that they meet the standards set for all criteria where the response is declaration Required. Supporting documentation should be provided promptly upon request from the contracting authority.

Complementary information
Review body
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin 7
Information about review deadlines:

The framework agreement is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.

Source: OJS 2020/S 248-618210 (2020-12-16)

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