Insurance Brokerage Services

EirGrid plc

The objective of this process is to produce a short-list of suitably qualified companies who would be invited to tender for the provision of insurance brokerage services. The pre-qualification questionnaire (PQQ), attached to the e-tenders notice, provides a description of services EirGrid wishes to procure as well as information about the selection procedure. It is intended to award a contract for 4 years with and option to extend for a further 2 years.

Deadline

The time limit for receipt of tenders was 2020-07-21. The procurement was published on 2020-06-16.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2020-06-16 Contract notice
2021-07-19 Contract award notice
Contract notice (2020-06-16)
Object
Scope of the procurement
Title: Insurance services
Reference number: ENQEIR714
Short description:
The objective of this process is to produce a short-list of suitably qualified companies who would be invited to tender for the provision of insurance brokerage services. The pre-qualification questionnaire (PQQ), attached to the e-tenders notice, provides a description of services EirGrid wishes to procure as well as information about the selection procedure. It is intended to award a contract for 4 years with and option to extend for a further 2 years.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Insurance services 📦
Additional CPV: Insurance services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: EirGrid plc
Postal address: Block 2 — The Oval, 160 Shelbourne Road, Ballsbridge
Postal town: Dublin 4
Contact
Internet address: http://www.eirgrid.com 🌏
E-mail: liam.maclaughlin@eirgrid.com 📧
Phone: +353 12370000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=168601&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=168601&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-06-16 📅
Submission deadline: 2020-07-21 📅
Publication date: 2020-06-19 📅
Identifiers
Notice number: 2020/S 118-287680
OJ-S issue: 118
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Contract award will be subject to the approval of the competent authorities. 5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when requested. 6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
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Object
Scope of the procurement
Estimated total value: 600 000 EUR 💰
Estimated value excluding VAT: 600 000 EUR 💰
Duration: 48 months
Description of options:
The initial contract period envisaged is 4 years with the possibility to extend annually up to a further 2 years subject to the satisfactory performance of the supplier.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please see information memorandum and pre-qualification questionnaire attached to this notice.
List and brief description of rules and criteria:
Please see information memorandum and pre-qualification questionnaire attached to this notice.
Contract execution
Deposits and guarantees required:
Please see information memorandum and pre-qualification questionnaire attached to this notice.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please see information memorandum and pre-qualification questionnaire attached to this notice.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please see information memorandum and pre-qualification questionnaire attached to this notice.
Contract performance conditions:
Please see information memorandum and pre-qualification questionnaire attached to this notice.

Procedure
Legal basis: 32014L0025
Minimum number of candidates: 2
Maximum number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Please see information memorandum and pre-qualification questionnaire attached to this notice.
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Liam Maclaughlin
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/219 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=168601&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
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2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when requested.
6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate.
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7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
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9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
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Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
The contracting authority will not conclude this contract to which a standstill period applies in accordance with Council Directive 2104/25/EU, until after the expiry of the standstill period which commences on the day following the date of notification on concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to this contract.
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Service from which information about the review procedure may be obtained
Name: Central Office of the High Courts (Appeals Section)
Postal address: Ground Floor, East Wing, Inns Quay
Source: OJS 2020/S 118-287680 (2020-06-16)
Contract award notice (2021-07-19)
Object
Scope of the procurement
Short description:
This tender process in now complete. The objective of this process is to produce a short-list of suitably qualified companies who would be invited to tender for the provision of insurance brokerage services. The pre-qualification questionnaire (PQQ), attached to the e-tenders notice, provides a description of services EirGrid wishes to procure as well as information about the selection procedure. It is intended to award a contract for 4 years with and option to extend for a further 2 years.
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Total value of the procurement: 600 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Block 2 - The Oval, 160 Shelbourne Road
Postal code: Dublin 4
Postal town: Ballsbridge

Reference
Dates
Date dispatched: 2021-07-19 📅
Publication date: 2021-07-23 📅
Identifiers
Notice number: 2021/S 141-376460
Refers to notice: 2020/S 118-287680
OJ-S issue: 141

Object
Scope of the procurement
Short description: This tender process in now complete.
Description of options:
The awarded value of EUR 600 000 does not take into account the pass through cost of the actual insurances. This only relates to their service fees.

Procedure
Award criteria
Quality criterion (name): Quality, quantity and balance of human resources
Quality criterion (weighting): 30
Quality criterion (name): Approach and methodology
Account management proposals
Quality criterion (weighting): 15
Price (weighting): 25

Award of contract
Date of contract conclusion: 2021-06-29 📅
Name: Aon
National registration number: 0647277F
Postal address: Metropolitan House, James Joyce Street
Postal town: Dublin
Postal code: Dublin 1
Country: Ireland 🇮🇪
Phone: +353 12666343 📞
E-mail: roisin.white@aon.ie 📧
Country: Dublin 🏙️
Internet address: http://www.aon.ie 🌏
Information about tenders
Number of tenders received: 2

Complementary information
Review body
Postal town: Dublin
Postal code: 7
Information about review deadlines:
The contracting authority did not conclude this contract to which a standstill period applied in accordance with Council Directive 2104/25/EU, until after the expiry of the standstill period which commenced on the day following the date of notification on concerned candidates and tenderers. The duration of the standstill period was 14 calendar days where notifications were sent electronically. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to this contract.
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Source: OJS 2021/S 141-376460 (2021-07-19)
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