Import Agent Services

Trinity College Dublin, the University of Dublin

Trinity College Dublin, the University of Dublin invites tenders for the provision of Import Agency Services. The contract term is for 2 years with option to renew for two additional periods of 12 months with a maximum contract term of 4 years. Please note that the contract value is based on the fee estimate plus VAT and duty payments made on behalf of Trinity.

Deadline

The time limit for receipt of tenders was 2020-09-01. The procurement was published on 2020-08-17.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2020-08-17 Contract notice
2020-11-01 Contract award notice
Contract notice (2020-08-17)
Object
Scope of the procurement
Title: Custom broker services
Reference number: TCD-20-74
Short description:
Trinity College Dublin, the University of Dublin invites tenders for the provision of Import Agency Services. The contract term is for 2 years with option to renew for two additional periods of 12 months with a maximum contract term of 4 years. Please note that the contract value is based on the fee estimate plus VAT and duty payments made on behalf of Trinity.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Custom broker services 📦
Additional CPV: Transport document preparation services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Trinity College Dublin, the University of Dublin
Postal address: College Green, Co. Dublin
Postal town: Dublin 2
Contact
Internet address: http://www.tcd.ie 🌏
E-mail: hartnetb@tcd.ie 📧
Phone: +353 18962657 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=172348&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=172348&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-08-17 📅
Submission deadline: 2020-09-01 📅
Publication date: 2020-08-21 📅
Identifiers
Notice number: 2020/S 162-393690
OJ-S issue: 162

Object
Scope of the procurement
Estimated total value: 1 200 000 EUR 💰
Short description:
Trinity College Dublin, the University of Dublin invites tenders for the provision of import agency services. The contract term is for 2 years with option to renew for two additional periods of 12 months with a maximum contract term of 4 years. Please note that the contract value is based on the fee estimate plus VAT and duty payments made on behalf of Trinity.
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Estimated value excluding VAT: 1 200 000 EUR 💰
Duration: 24 months
Description of renewals:
The contracting authority reserves the right to extend the term for a period or periods of up to 12 months with a maximum of two (2) such extension or extensions on the same terms and conditions, subject to the contracting authority’s obligations at law.
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Description of options: Ref II.2.7) above.

Procedure
Legal basis: 32014L0024
Accelerated procedure:
The Covid-19 outbreak and the resulting impact on operations planning has generated a significant sourcing requirement for a fixed set of procurement resources. The need to respond to changing requirements has become increasingly evident in preparations for our new academic year, commencing at the end of September 2020.
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The import agent requirement needs to be in place for the start of our academic year to facilitate clear communications around delivery access and to ensure maximum clarity in planning logistics operations. Accordingly, this competition is issued using the accelerated timeframes permitted under the Public Contract Regulations 2015 (regulation 27(5) for the open procedure in respect of this procurement.
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Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2021-02-28 📅
Tender opening date: 2020-09-01 📅
Tender opening time: 17:00

Contracting authority
Identity
National registration number: 2200007u
Contact
Contact point: Ben Hartnett
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/336 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=172348&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: August 2024.

Complementary information
Review body
Name: High Court
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2020/S 162-393690 (2020-08-17)
Contract award notice (2020-11-01)
Object
Scope of the procurement
Short description:
Trinity College Dublin, the University of Dublin invites tenders for the provision of import agency services. The contract term is for 2 years with option to renew for two additional periods of 12 months with a maximum contract term of 4 years. Please note that the contract value is based on the fee estimate plus VAT and Duty payments made on behalf of Trinity.
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Total value of the procurement: 1 200 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-11-01 📅
Publication date: 2020-11-06 📅
Identifiers
Notice number: 2020/S 217-532151
Refers to notice: 2020/S 162-393690
OJ-S issue: 217

Object
Scope of the procurement
Short description:
Trinity College Dublin, the University of Dublin invites tenders for the provision of Import Agency Services. The contract term is for 2 years with option to renew for two additional periods of 12 months with a maximum contract term of 4 years. Please note that the contract value is based on the fee estimate plus VAT and Duty payments made on behalf of Trinity.
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Place of performance
Main site or place of performance: Dublin.

Procedure
Accelerated procedure:
The import agent requirement needs to be in place for the start of our academic year to facilitate clear communications around delivery access and to ensure maximum clarity in planning logistics operations. Accordingly, this competition is issued using the accelerated timeframes permitted under the Public Contract Regulations 2015 (Regulation 27(5) for the open procedure in respect of this procurement.
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Award criteria
Quality criterion (name): Proposed service methodology
Quality criterion (weighting): 30
Quality criterion (name): Brexit — specific service proposal
Quality criterion (weighting): 20
Quality criterion (name): Management of contract and client engagement
Quality criterion (weighting): 10
Quality criterion (name): Environmental, sustainability and CSR
Cost criterion (name): Ulimate cost
Cost criterion (weighting): 30

Award of contract
Date of contract conclusion: 2020-10-08 📅
Name: Maurice Ward & Co.
Postal address: Unit J 10 Swords Business Park, Co. Dublin
Postal town: Swords
Country: Ireland 🇮🇪
Dublin 🏙️
Total value of the procurement: 1 200 000 EUR 💰
Information about tenders
Number of tenders received: 3
Source: OJS 2020/S 217-532151 (2020-11-01)
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