HR Advisory Services — Single Party Framework

Charities Regulator

The contracting authority is seeking suitably qualified service providers with extensive experience in providing HR advisory services to public bodies on day-to-day and strategic HR matters.

Deadline

The time limit for receipt of tenders was 2020-06-22. The procurement was published on 2020-05-21.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2020-05-21 Contract notice
2020-10-23 Contract award notice
Contract notice (2020-05-21)
Object
Scope of the procurement
Title: Human resources management consultancy services
Short description:
The contracting authority is seeking suitably qualified service providers with extensive experience in providing HR advisory services to public bodies on day-to-day and strategic HR matters.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Human resources management consultancy services 📦
Additional CPV: Business services: law, marketing, consulting, recruitment, printing and security 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Charities Regulator
Postal address: Charities Regulator, 1st Floor, 3 George's Dock, Co.Dublin
Postal code: X5X0
Postal town: Dublin 1
Contact
Internet address: https://www.charitiesregulator.ie/en 🌏
E-mail: info@greenville.ie 📧
Phone: +353 14020114 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=166706&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=166706&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-05-21 📅
Submission deadline: 2020-06-22 📅
Publication date: 2020-05-26 📅
Identifiers
Notice number: 2020/S 101-244258
OJ-S issue: 101
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 169406.

Object
Scope of the procurement
Estimated total value: 280 000 EUR 💰
Short description:
The contracting authority is seeking suitably qualified service providers with extensive experience in providing HR advisory services to public bodies on day-to-day and strategic HR matters. The successful tenderer will:
— be responsible for providing day-to-day HR advice to staff and senior management of the contracting authority to include the provision of an onsite resource a minimum of one day a week if required;
— be responsible for providing strategic HR advice to the CEO as required;
— be responsible for reviewing, updating and preparing all necessary HR policies and establishing associated procedures;
— liaise with the parent department’s HR team on any matters relating to assigned staff of the Department and any issues of common interest to ensure a coherent overall approach is adopted by the contracting authority;
— be responsible for devising a draft approach to strategic workforce planning for consideration of the CEO and senior managers and for providing required HR support to implement any agreed plan;
— provide advice and support to the CEO and Corporate Affairs Manager in the context of any working groups established by the contracting Authority and its Parent department to identify future staffing needs of the contracting authority and establish plans and associated milestones for a move to greater corporate independence;
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— work with the contracting authority’s corporate affairs manager on any updates and briefing materials on HR matters required to be presented to the board of the contracting authority;
— work with the contracting authority’s head of communications and stakeholder engagement to devise appropriate approaches to internal communications for staff on relevant HR matters;
— in the case of any appeal or complaint to a third party arising from an internal HR matter, work with relevant senior managers and external legal advisors to compile all relevant information and prepare documentation as required.
Estimated value excluding VAT: 280 000 EUR 💰
Duration: 24 months
Description of renewals:
The framework agreement will be established for period of two (2) years, with an option to extend for a further 2 years, subject to satisfactory performance.
The contracting authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.
Additional information:
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 169406.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 169406.
Contract execution
Contract performance conditions:
As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 169406.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2020-06-22 📅
Tender opening time: 17:00

Contracting authority
Identity
National registration number: N/a
Contact
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/131720 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=166706&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
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2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2 GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
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3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or telephone: 353 (0) 212439277 (9 a.m.-17.30 p.m. GMT).
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:169406) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.
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5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
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11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
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Complementary information
Review body
Name: High Court
Postal address: High Court Inns Quay Dublin 7
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:
The framework is covered by the application of the remedies directive and the relevant standstill period applied at time of notification.
Service from which information about the review procedure may be obtained
Name: Consult your legal adviosr
Postal town: Ireland
Source: OJS 2020/S 101-244258 (2020-05-21)
Contract award notice (2020-10-23)
Object
Scope of the procurement
Reference number: 169406
Short description:
The contracting authority sought suitably qualified service providers with extensive experience in providing HR advisory services to public bodies on day-to-day and strategic HR matters.
Total value of the procurement: 280 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Charities Regulator, 1st Floor, 3 George's Dock, Co. Dublin

Reference
Dates
Date dispatched: 2020-10-23 📅
Publication date: 2020-10-28 📅
Identifiers
Notice number: 2020/S 210-513825
Refers to notice: 2020/S 101-244258
OJ-S issue: 210

Object
Scope of the procurement
Short description:
The contracting authority sought suitably qualified service providers with extensive experience in providing HR advisory services to public bodies on day-to-day and strategic HR matters. The successful tenderer will:
— be responsible for providing day-to-day HR advice to staff and senior management of the contracting authority to include the provision of an onsite resource a minimum of one day a week if required,
— be responsible for providing strategic HR advice to the CEO as required,
— be responsible for reviewing, updating and preparing all necessary HR policies and establishing associated procedures,
— liaise with the Parent Department’s HR team on any matters relating to assigned staff of the Department and any issues of common interest to ensure a coherent overall approach is adopted by the contracting authority,
— be responsible for devising a draft approach to strategic workforce planning for consideration of the CEO and senior managers and for providing required HR support to implement any agreed plan,
— provide advice and support to the CEO and Corporate Affairs Manager in the context of any working groups established by the contracting authority and its Parent Department to identify future staffing needs of the contracting authority and establish plans and associated milestones for a move to greater corporate independence,
Show more
— work with the Contracting Authority’s Corporate Affairs Manager on any updates and briefing materials on HR matters required to be presented to the board of the contracting authority,
— work with the Contracting Authority’s Head of Communications and Stakeholder Engagement to devise appropriate approaches to internal communications for staff on relevant HR matters,

Procedure
Award criteria
Quality criterion (name): Approach and methodology to service delivery
Quality criterion (weighting): 30 %
Quality criterion (name): Quality, relevant experience and availability of resources of proposed team
Contract management
Quality criterion (weighting): 10 %
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 30 %

Award of contract
Date of contract conclusion: 2020-10-13 📅
Name: Talbot Pierce Consulting Ltd
Postal address: 79 Merrion Square
Postal town: Dublin 2
Country: Ireland 🇮🇪
Dublin 🏙️
Total value of the procurement: 280 000 EUR 💰
Information about tenders
Number of tenders received: 9

Complementary information
Review body
Postal address: High Court Inns Quay
Postal town: Dublin 7
Information about review deadlines:
The framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.
Source: OJS 2020/S 210-513825 (2020-10-23)
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