Framework for the Fleet Servicing and Maintenance for the Irish Public Sector for OGP

The Office of Government Procurement

The Minister for Public Expenditure and Reform (the ‘Contracting Authority’) is issuing this Request for Tenders (‘RFT’) as a central purchasing body for use by the framework clients (defined below). The Office of Government Procurement (the ‘OGP’) is an office within the Department of Public Expenditure and Reform tasked with sourcing goods and services on behalf of the public service. References to the Contracting Authority will be deemed to include the OGP.
The Contracting Authority invites tenders (‘Tenders’) from economic operators (‘Tenderers’) for the award of a single supplier framework contract (the ‘Framework Contract’) for the provision of the services as described in Appendix 1 to this RFT (‘the Services’).

Deadline

The time limit for receipt of tenders was 2021-01-25. The procurement was published on 2020-12-21.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Hyundai Cars Iteland Ltd

Who?

• The Office of Government Procurement

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2020-12-21	Contract notice
2021-04-30	Contract award notice

Contract notice (2020-12-21)
Object
Scope of the procurement
Title: Repair and maintenance services
Reference number: PROJ000006541
Short description:

The Minister for Public Expenditure and Reform (the ‘Contracting Authority’) is issuing this Request for Tenders (‘RFT’) as a central purchasing body for use by the framework clients (defined below). The Office of Government Procurement (the ‘OGP’) is an office within the Department of Public Expenditure and Reform tasked with sourcing goods and services on behalf of the public service. References to the Contracting Authority will be deemed to include the OGP. The Contracting Authority invites tenders (‘Tenders’) from economic operators (‘Tenderers’) for the award of a single supplier framework contract (the ‘Framework Contract’) for the provision of the services as described in Appendix 1 to this RFT (‘the Services’).

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Repair and maintenance services 📦
Additional CPV: Repair, maintenance and associated services of vehicles and related equipment 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: The Office of Government Procurement
Postal address: 3A Mayor Street Upper
Postal code: D01 PF72
Postal town: Dublin 1
Contact
Internet address: http://www.ogp.gov.ie/ 🌏
E-mail: support@ogp.gov.ie 📧
Phone: +353 761008000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=180415&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=180415&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-12-21 📅
Submission deadline: 2021-01-25 📅
Publication date: 2020-12-24 📅
Identifiers
Notice number: 2020/S 251-630883
OJ-S issue: 251

Object
Scope of the procurement
Short description:

The Contracting Authority invites tenders (‘Tenders’) from economic operators (‘Tenderers’) for the award of a single supplier framework contract (the ‘Framework Contract’) for the provision of the services as described in Appendix 1 to this RFT (‘the Services’).

Estimated total value: 36 000 000 EUR 💰
Short description:

In summary, the services comprise of:

The provision of high-quality servicing, mechanical repair and maintenance of Irish Public Sector fleet vehicles including cars and light commercial vehicles, with a requirement for multiple servicing locations nationwide in order to accommodate various framework clients.

The required services for this Framework Contract include, but are not limited to:

— receipt of vehicle;

— completion of a vehicle health check to identify defects –mechanical, electrical, auxiliary equipment and Conspicuity markings (where applicable);

— referral of defects to framework clients online for authorisation to carry out rectification prior to commencing rectification;

— upon receipt of approval from the relevant framework client, rectification using manufacturer’s recommended parts and work methods;

— quality check before the vehicle is released back to the relevant framework client to ensure it is fit and safe for purpose;

— a vehicle service scheduling service is also required;

— an online processing system;

— central billing;

— fleet data capture and online upload to fleet management systems.

It is intended that the successful applicant will be able to supply a nationwide network of franchise garages capable of maintaining a varied fleet of vehicles to manufacturer’s standards.

Estimated value excluding VAT: 36 000 000 EUR 💰
Duration: 24 months
Description of options:

The client reserves the right to extend the term for a period or periods of up to 12 months with a maximum of 2 such extensions permitted subject to its obligations at law.

Place of performance
Main site or place of performance: Dublin 1.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: