The Minister for Public Expenditure and Reform (the ‘Contracting Authority’) is issuing this Request for Tenders (‘RFT’) as a central purchasing body for use by the framework clients (defined below). The Office of Government Procurement (the ‘OGP’) is an office within the Department of Public Expenditure and Reform tasked with sourcing goods and services on behalf of the public service. References to the Contracting Authority will be deemed to include the OGP.
The Contracting Authority invites tenders (‘Tenders’) from economic operators (‘Tenderers’) for the award of a single supplier framework contract (the ‘Framework Contract’) for the provision of the services as described in Appendix 1 to this RFT (‘the Services’).
Deadline
The time limit for receipt of tenders was 2021-01-25.
The procurement was published on 2020-12-21.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Framework for the Fleet Servicing and Maintenance for the Irish Public Sector for OGP
PROJ000006541”
Products/services: Repair and maintenance services📦
Short description:
“The Minister for Public Expenditure and Reform (the ‘Contracting Authority’) is issuing this Request for Tenders (‘RFT’) as a central purchasing body for...”
Short description
The Minister for Public Expenditure and Reform (the ‘Contracting Authority’) is issuing this Request for Tenders (‘RFT’) as a central purchasing body for use by the framework clients (defined below). The Office of Government Procurement (the ‘OGP’) is an office within the Department of Public Expenditure and Reform tasked with sourcing goods and services on behalf of the public service. References to the Contracting Authority will be deemed to include the OGP.
The Contracting Authority invites tenders (‘Tenders’) from economic operators (‘Tenderers’) for the award of a single supplier framework contract (the ‘Framework Contract’) for the provision of the services as described in Appendix 1 to this RFT (‘the Services’).
Show more
Estimated value excluding VAT: EUR 36 000 000 💰
The Minister for Public Expenditure and Reform (the ‘Contracting Authority’) is issuing this Request for Tenders (‘RFT’) as a central purchasing body for use by the framework clients (defined below). The Office of Government Procurement (the ‘OGP’) is an office within the Department of Public Expenditure and Reform tasked with sourcing goods and services on behalf of the public service. References to the Contracting Authority will be deemed to include the OGP.
The Contracting Authority invites tenders (‘Tenders’) from economic operators (‘Tenderers’) for the award of a single supplier framework contract (the ‘Framework Contract’) for the provision of the services as described in Appendix 1 to this RFT (‘the Services’).
In summary, the services comprise of:
The provision of high-quality servicing, mechanical repair and maintenance of Irish Public Sector fleet vehicles including cars and light commercial vehicles, with a requirement for multiple servicing locations nationwide in order to accommodate various framework clients.
The required services for this Framework Contract include, but are not limited to:
— receipt of vehicle;
— completion of a vehicle health check to identify defects –mechanical, electrical, auxiliary equipment and Conspicuity markings (where applicable);
— referral of defects to framework clients online for authorisation to carry out rectification prior to commencing rectification;
— upon receipt of approval from the relevant framework client, rectification using manufacturer’s recommended parts and work methods;
— quality check before the vehicle is released back to the relevant framework client to ensure it is fit and safe for purpose;
— a vehicle service scheduling service is also required;
— an online processing system;
— central billing;
— fleet data capture and online upload to fleet management systems.
It is intended that the successful applicant will be able to supply a nationwide network of franchise garages capable of maintaining a varied fleet of vehicles to manufacturer’s standards.
Show more Award criteria
Quality criterion (name):
“Quality of tenderer’s methodology for management of service, key personnel and management information”
Quality criterion (weighting): 100
Quality criterion (name): Quality of tenderer’s proposed methodology for management and administration
Quality criterion (name): Quality of tenders proposal for environmental and sustainability efficiencies
Quality criterion (weighting): 50
Quality criterion (name): Number of overall service outlets
Quality criterion (name): Certified to ISO/IEC 27001 (Information Security) or equivalent
Quality criterion (weighting): 25
Quality criterion (name): Certified to ISO 9001 (Quality Management System) or equivalent
Cost criterion (name): Cost – Hourly Labour Rate
Cost criterion (weighting): 325
Cost criterion (name): Cost – Parts discount
Scope of the procurement
Estimated total value excluding VAT: EUR 36 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 24
Information about options
Options ✅
Description of options:
“The client reserves the right to extend the term for a period or periods of up to 12 months with a maximum of 2 such extensions permitted subject to its...”
Description of options
The client reserves the right to extend the term for a period or periods of up to 12 months with a maximum of 2 such extensions permitted subject to its obligations at law.
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
“Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #182337).” Economic and financial standing
List and brief description of selection criteria:
“Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #182337).” Conditions for participation
“Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #182337).” Technical and professional ability
List and brief description of selection criteria:
“Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #182337).” Conditions for participation
Conditions for participation (technical and professional ability):
“Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #182337).” Conditions related to the contract
Contract performance conditions:
“Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #182337).”
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Administrative information
Time limit for receipt of tenders or requests to participate: 2021-01-25
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 6
Conditions for opening of tenders: 2021-01-25
12:00 📅
Complementary information Review body
Name: High Court of Ireland
Postal town: Dublin
Country: Ireland 🇮🇪 Review procedure
Precise information on deadline(s) for review procedures: Please consult your own legal advisors.
Source: OJS 2020/S 251-630883 (2020-12-21)
Contract award notice (2021-04-30) Contracting authority Name and addresses
Postal town: Dublin 1. D01 PF72.
Postal code: Dublin
Contact person: HelpDesk
E-mail: support@ogp.gov.ie📧
Object Scope of the procurement
Short description:
“The Minister for Public Expenditure and Reform (the ‘Contracting Authority’) is issuing this request for tenders (‘RFT’) as a central purchasing body for...”
Short description
The Minister for Public Expenditure and Reform (the ‘Contracting Authority’) is issuing this request for tenders (‘RFT’) as a central purchasing body for use by the Framework Clients (defined below). The Office of Government Procurement (the ‘OGP’) is an office within the Department of Public Expenditure and Reform tasked with sourcing goods and services on behalf of the public service. References to the Contracting Authority will be deemed to include the OGP.
The Contracting Authority invites tenders (‘Tenders’) from economic operators (‘Tenderers’) for the award of a single supplier framework contract (the ‘Framework Contract’) for the provision of the services as described in Appendix 1 to this RFT (‘the Services’).
Show more
Total value of the procurement (excluding VAT): EUR 36 000 000 💰
Description
Description of the procurement:
“The Minister for Public Expenditure and Reform (the ‘Contracting Authority’) is issuing this request for tenders (‘RFT’) as a central purchasing body for...”
Description of the procurement
The Minister for Public Expenditure and Reform (the ‘Contracting Authority’) is issuing this request for tenders (‘RFT’) as a central purchasing body for use by the Framework Clients (defined below). The Office of Government Procurement (the ‘OGP’) is an office within the Department of Public Expenditure and Reform tasked with sourcing goods and services on behalf of the public service. References to the Contracting Authority will be deemed to include the OGP.
The Contracting Authority invites tenders (‘Tenders’) from economic operators (‘Tenderers’) for the award of a single supplier framework contract (the ‘Framework Contract’) for the provision of the services as described in Appendix 1 to this RFT (‘the Services’).
In summary, the Services comprise of:
The provision of high-quality servicing, mechanical repair and maintenance of Irish Public Sector fleet vehicles including cars and Light Commercial Vehicles, with a requirement for multiple servicing locations nationwide in order to accommodate various Framework Clients.
The required services for this Framework Contract include, but are not limited to:
— receipt of vehicle,
— completion of a Vehicle Health Check to identify defects – mechanical, electrical, auxiliary equipment and Conspicuity markings (where applicable),
— referral of defects to Framework Clients online for authorisation to carry out rectification prior to commencing rectification,
— upon receipt of approval from the relevant Framework Client, rectification using manufacturer’s recommended parts and work methods,
— quality check before the vehicle is released back to the relevant Framework Client to ensure it is fit and safe for purpose,
— a vehicle service scheduling service is also required,
— an online processing system
— central billing
— fleet data capture and online upload to Fleet Management Systems.
It is intended that the successful applicant will be able to supply a nationwide network of franchise garages capable of maintaining a varied fleet of vehicles to manufacturer’s standards.
Show more Award criteria
Quality criterion (name): Quality of tenders proposal for environmental and sustainability efficiencies.
Information about options
Description of options:
“The Client reserves the right to extend the term for a period or periods of up to 12 months with a maximum of 2 such extensions permitted subject to its...”
Description of options
The Client reserves the right to extend the term for a period or periods of up to 12 months with a maximum of 2 such extensions permitted subject to its obligations at law.
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2020/S 251-630883
Award of contract
1️⃣
Contract Number: 1
Title:
“Single Supplier FW for the Provision of Fleet Maintenance Services to the Irish Public Sector”
Date of conclusion of the contract: 2021-04-24 📅
Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
Name and address of the contractor
Name: Hyundai Cars Iteland Ltd
National registration number: 8211878T
Postal address: Hyundai House, JFK drive, Naas Road, Dublin 12
Postal town: Dublin
Postal code: Dublin
Country: Ireland 🇮🇪
Phone: +353 12405644📞
E-mail: darragh.brennan@hyundai.ie📧
Fax: +353 12405638 📠
Region: Éire/Ireland🏙️
URL: http://www.hyundai.ie🌏
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 36 000 000 💰
Source: OJS 2021/S 087-225823 (2021-04-30)