Framework for Community Fund Administration Services

EirGrid plc

EirGrid is seeking community fund administration services providers for the administration of community funds associated with the construction of new energy infrastructure. EirGrid is seeking providers who have demonstrated experience in community fund development, grant administration and a proven track record of working with local communities and County/City Councils and other representative bodies.
The successful providers will assist with the scoping, design, implementation and evaluation of EirGrid’s Community Funds distribution and administration ensuring industry best practice. The Community Fund will be developed in line with EirGrid’s strategic objectives, core values and policies http://www.eirgridgroup.com/the-grid/irelands-strategy/, http://www.eirgridgroup.com/about/in-the-community/.

Deadline

The time limit for receipt of tenders was 2020-03-26. The procurement was published on 2020-02-17.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who?

• EirGrid plc

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2020-02-17	Contract notice
2021-01-22	Contract award notice

Contract notice (2020-02-17)
Object
Scope of the procurement
Title: Administration services
Reference number: ENQEIR706
Short description:

EirGrid is seeking community fund administration services providers for the administration of community funds associated with the construction of new energy infrastructure. EirGrid is seeking providers who have demonstrated experience in community fund development, grant administration and a proven track record of working with local communities and County/City Councils and other representative bodies. The successful providers will assist with the scoping, design, implementation and evaluation of EirGrid’s Community Funds distribution and administration ensuring industry best practice. The Community Fund will be developed in line with EirGrid’s strategic objectives, core values and policies http://www.eirgridgroup.com/the-grid/irelands-strategy/, http://www.eirgridgroup.com/about/in-the-community/.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Administration services 📦
Additional CPV: Construction-related services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: EirGrid plc
Postal address: Block 2 - The Oval, 160 Shelbourne Road, Dublin
Postal town: Ballsbridge
Contact
Internet address: http://www.eirgrid.com 🌏
E-mail: liam.maclaughlin@eirgrid.com 📧
Phone: +353 12370881 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=162722&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=162722&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-02-17 📅
Submission deadline: 2020-03-26 📅
Publication date: 2020-02-21 📅
Identifiers
Notice number: 2020/S 037-088613
OJ-S issue: 37
Additional information

1) Interested parties must register their interest on the eTenders website ww.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers; 4) Contract award will be subject to the approval of the competent authorities; 5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when request; 6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate; 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded; 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders website ww.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Contract award will be subject to the approval of the competent authorities;

5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when request;

6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

The successful providers will assist with the scoping, design, implementation and evaluation of EirGrid’s Community Funds distribution and administration ensuring industry best practice. The Community Fund will be developed in line with EirGrid’s strategic objectives, core values and policies http://www.eirgridgroup.com/the-grid/irelands-strategy/, http://www.eirgridgroup.com/about/in-the-community/.

Estimated total value: 700 000 EUR 💰
Short description:

The Irish ‘Government Policy Statement on the Strategic Importance of Transmission and Other Energy Infrastructure’ published 2012 underlined the appropriateness of incorporating community gain considerations into major energy infrastructure projects. In line with this policy statement, EirGrid currently has a number of energy infrastructure projects in Ireland eligible for a Community Fund, including Clashavoon – Dunmanway 100 kV line, North South Interconnector, Celtic Interconnector, North Connaught, and Laois – Kilkenny Reinforcement Scheme. The cumulative fund value will be in excess of 6 000 000 EUR.

The successful providers will assist with the scoping, design, implementation and evaluation of EirGrid’s Community Funds distribution and administration ensuring industry best practice. The community fund will be developed in line with EirGrid’s strategic objectives, core values and policies http://www.eirgridgroup.com/the-grid/irelands-strategy/, http://www.eirgridgroup.com/about/in-the-community/.

Community fund administration services must be in full compliance with GDPR requirements.

Candidates are invited to submit a qualification application for inclusion on the tender list in accordance with this PQQ.

The framework agreement period will be for an initial duration of 4 years with the option to extend annually for up to an additional 4 years, subject always to the satisfactory performance of the suppliers.

Estimated value excluding VAT: 700 000 EUR 💰
Duration: 48 months
Description of options:

The estimated spend of 700 000 EUR is taking into account the full duration of the contract including the possible extensions.

Place of performance
Main site or place of performance: Ireland

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: