Framework for Community Fund Administration Services

EirGrid plc

EirGrid is seeking community fund administration services providers for the administration of community funds associated with the construction of new energy infrastructure. EirGrid is seeking providers who have demonstrated experience in community fund development, grant administration and a proven track record of working with local communities and County/City Councils and other representative bodies.
The successful providers will assist with the scoping, design, implementation and evaluation of EirGrid’s Community Funds distribution and administration ensuring industry best practice. The Community Fund will be developed in line with EirGrid’s strategic objectives, core values and policies http://www.eirgridgroup.com/the-grid/irelands-strategy/, http://www.eirgridgroup.com/about/in-the-community/.

Deadline

The time limit for receipt of tenders was 2020-03-26. The procurement was published on 2020-02-17.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who?

• EirGrid plc

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2020-02-17	Contract notice
2021-01-22	Contract award notice

Contract notice (2020-02-17)
Object
Scope of the procurement
Title: Administration services
Reference number: ENQEIR706
Short description:
“EirGrid is seeking community fund administration services providers for the administration of community funds associated with the construction of new energy...”
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Administration services 📦
Additional CPV: Construction-related services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: EirGrid plc
Postal address: Block 2 - The Oval, 160 Shelbourne Road, Dublin
Postal town: Ballsbridge
Contact
Internet address: http://www.eirgrid.com 🌏
E-mail: liam.maclaughlin@eirgrid.com 📧
Phone: +353 12370881 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=162722&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=162722&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-02-17 📅
Submission deadline: 2020-03-26 📅
Publication date: 2020-02-21 📅
Identifiers
Notice number: 2020/S 037-088613
OJ-S issue: 37
Additional information

“1) Interested parties must register their interest on the eTenders website ww.etenders.gov.ie) in order to be included on the mailing list for...”

Additional information

1) Interested parties must register their interest on the eTenders website ww.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Contract award will be subject to the approval of the competent authorities;

5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when request;

6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:
“EirGrid is seeking community fund administration services providers for the administration of community funds associated with the construction of new energy...”

“The successful providers will assist with the scoping, design, implementation and evaluation of EirGrid’s Community Funds distribution and administration...”
Estimated total value: 700 000 EUR 💰
Short description:
“The Irish ‘Government Policy Statement on the Strategic Importance of Transmission and Other Energy Infrastructure’ published 2012 underlined the...”

“The successful providers will assist with the scoping, design, implementation and evaluation of EirGrid’s Community Funds distribution and administration...”

Show more (3)

“Community fund administration services must be in full compliance with GDPR requirements.”

“Candidates are invited to submit a qualification application for inclusion on the tender list in accordance with this PQQ.”

“The framework agreement period will be for an initial duration of 4 years with the option to extend annually for up to an additional 4 years, subject always...”

Estimated value excluding VAT: 700 000 EUR 💰
Duration: 48 months
Description of options:
“The framework agreement period will be for an initial duration of 4 years with the option to extend annually for up to an additional 4 years, subject always...”

“The estimated spend of 700 000 EUR is taking into account the full duration of the contract including the possible extensions.”
Place of performance
Main site or place of performance:
“Ireland”

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
“Please see information memorandum and pre-qualification questionnaire attached to this notice.”
List and brief description of rules and criteria:
“Please see information memorandum and pre-qualification questionnaire attached to this notice.”
Contract execution
Deposits and guarantees required:
“Please see information memorandum and pre-qualification questionnaire attached to this notice.”
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
“Please see information memorandum and pre-qualification questionnaire attached to this notice.”
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
“Please see information memorandum and pre-qualification questionnaire attached to this notice.”
Contract performance conditions:
“Please see information memorandum and pre-qualification questionnaire attached to this notice.”

Procedure
Legal basis: 32014L0025
Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:
“Please see information memorandum and pre-qualification questionnaire attached to this notice.”
Number of participants to be contemplated: 4
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Liam Mac Laughlin
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/219 🌏

Reference
Additional information

“1) Interested parties must register their interest on the eTenders website ww.etenders.gov.ie) in order to be included on the mailing list for...”

“2) This is the sole call for competition for this service;”

Show more (7)

“3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;”

“4) Contract award will be subject to the approval of the competent authorities;”

“5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance...”

“6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the...”

“7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded;”

“8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that...”

“9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of...”

Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
“The contracting authority will not conclude this contract to which a standstill period applies in accordance with Council Directive 2014/25/EU, until after...”
Service from which information about the review procedure may be obtained
Name: Cemtral Office of the High Courts (Appeals Section)
Postal address: Ground Floor, East Wing, inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Source: OJS 2020/S 037-088613 (2020-02-17)

Contract award notice (2021-01-22)
Object
Scope of the procurement
Short description:
“This tender process is complete. EirGrid is seeking Community Fund Administration Services providers for the administration of community funds associated...”
Total value of the procurement: 2 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Block 2 - The Oval, 160 Shelbourne Road
Postal code: Dublin 4
Contact
Phone: +353 16771700 📞

Reference
Dates
Date dispatched: 2021-01-22 📅
Publication date: 2021-01-27 📅
Identifiers
Notice number: 2021/S 018-042858
Refers to notice: 2020/S 037-088613
OJ-S issue: 18
Additional information

“While the majority of services will not be related to a project or programme financed by European Union funds there may be some elements of the Community...”

Object
Scope of the procurement
Short description:
“This tender process is complete.”

“EirGrid is seeking Community Fund Administration Services providers for the administration of community funds associated with the construction of new energy...”

Show more (3)

“The Irish ‘Government Policy Statement on the Strategic Importance of Transmission and Other Energy Infrastructure’ published 2012 underlined the...”

“Community Fund Administration Services must be in full compliance with GDPR requirements.”

“The Framework Agreement period will be for an initial duration of four years with the option to extend annually for up to an additional four years, subject...”

Description of options:
“The Framework Agreement period will be for an initial duration of four years with the option to extend annually for up to an additional four years, subject...”

“The estimated spend of EUR 700 000 is taking into account the full duration of the contract including the possible extensions.”
Name of EU-financed project or programme: Unknown at present but possibly the Celtic Interconnector Project.
Additional information:
“While the majority of services will not be related to a project or programme financed by European Union funds there may be some elements of the Community...”
Place of performance
Main site or place of performance:
“Ireland.”

Procedure
Award criteria
Quality criterion (name): Quantity, Quality and Balance of Human Resources
Quality criterion (weighting): 30
Quality criterion (name): Approach and Methoology
Price (weighting): 40

Award of contract
Date of contract conclusion: 2021-01-18 📅
Name: Groundwork Northern Ireland
National registration number: 9981511F
Postal address: 63-75 Duncairn Gardens
Postal town: Belfast
Postal code: BT15 2GB
Country: United Kingdom 🇬🇧
Phone: +44 2890749494 📞
E-mail: info@groundworkni.co.uk 📧
Internet address: http://https://www.groundwork.org.uk/sites/northernireland 🌏
Name: MCO Projects
National registration number: 6577219E
Postal address: 121-122 Capel Street
Postal town: Dublin
Postal code: Dublin 1
Country: Ireland 🇮🇪
Phone: +353 18870630 📞
E-mail: smcmahon@mco.ie 📧
Internet address: http://www.mco.com 🌏
Name: SECAD Partnership CLG
National registration number: 8233937I
Postal address: Midleton Community Enterprise Centre
Postal town: Knockgriffin, Midleton
Postal code: Cork
Phone: +353 214613432 📞
E-mail: skearney@secad.ie 📧
Internet address: http://www.secad.ie 🌏
Name: WSP UK Ltd
National registration number: 905054942
Postal address: 70 Chancery Lane
Phone: +44 2073145000 📞
E-mail: ukproposalsnational@wsp.com 📧
Internet address: http://www.wsp.com/en-GL/ 🌏
Information about tenders
Number of tenders received: 4

Complementary information
Review body
Postal town: Dublin
Postal code: 7
Information about review deadlines:
“The Contracting Authority did not conclude this contract to which a standstill period applied in accordance with Council Directive 2014/25/EU, until after...”
Service from which information about the review procedure may be obtained
Postal town: Dublin
Postal code: 7
Source: OJS 2021/S 018-042858 (2021-01-22)

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