Framework Agreement for the Provision of Outsourced Integrated Facility Management Services for a Maximum Duration of seven (7) Years

The Digital Hub Development Agency

The overall scope of the framework will be to provide a comprehensive facilities management service, on both a planned and reactive basis, to the DHDA’s premises at The Digital Hub Campus, Dublin 8 for a period of up to seven (7) years duration.

Deadline

The time limit for receipt of tenders was 2020-10-26. The procurement was published on 2020-09-24.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Acacia Facilities Management Ltd

Who?

• The Digital Hub Development Agency

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2020-09-24	Contract notice
2020-09-30	Additional information
2023-01-04	Contract award notice

Contract notice (2020-09-24)
Object
Scope of the procurement
Title: Facilities management services
Reference number: Facilities Management Services
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Facilities management services 📦
Additional CPV: Repair and maintenance services of security equipment 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: The Digital Hub Development Agency
Postal address: DHDA, Roe Lane (Off Thomas Street)
Postal town: Dublin 8
Contact
Internet address: http://www.digitalhub.com 🌏
E-mail: procurement@thedigitalhub.com 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=174602&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=174602&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-09-24 📅
Submission deadline: 2020-10-26 📅
Publication date: 2020-09-29 📅
Identifiers
Notice number: 2020/S 189-456530
OJ-S issue: 189
Additional information
Please refer to the procurement documents.

Object
Scope of the procurement
Estimated total value: 10 000 000 EUR 💰
Short description:

Please refer to the procurement documents available on www.etenders.gov.ie under RFT ID 176872 for further information on scope.

Estimated value excluding VAT: 10 000 000 EUR 💰
Duration: 84 months
Description of renewals:

It is anticipated that upon expiry of the framework agreement/any relevant contracts awarded under the framework agreement the service may be re-tendered. However, this is not guaranteed.

Additional information: Please refer to the procurement documents.
Place of performance
Main site or place of performance: Dublin Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please refer to the procurement documents available from www.etenders.gov.ie using RFT ID 176872.

Contract execution
Contract performance conditions: Will be detailed at tender stage.

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

It is anticipated that 5 firms will be invited to tender subject to that number meeting the rules and qualification criteria contained in the procurement documents for the qualification stage. Where there is more than one firm scoring in fifth position the Contracting Authority will invite all firms at that score.

Justification for the framework agreement:

The Contracting Authority incurs significant disruption in contract implementation and operation where a change of service provider occurs which results in deterioration of service and significant additional costs. For that reason, a longer-term framework has been chosen.

Justification for framework agreement duration over four years:

Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 24 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Procurement Department
Internet address: www.digitalhub.com 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/331 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=174602&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: Upon expiry of awarded framework, conditional on the service being required.

1) The estimated total value of any purchases pursuant to the framework agreement is in the region of EUR 7 million to EUR 10 million (ex. VAT) over the lifetime of the agreement. It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.

2) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

3) The numbers invited to tender will be at least five (5) subject to that number qualifying.

4) This is the sole call for competition for this service.

5) The contracting authority will not be responsible for any costs, charges or expenses incurred by applicants or tenderers.

6) Contract award will be subject to the approval of the competent authorities.

7) For the avoidance of doubt, the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.

8) It will be a condition of award that Applicants are tax compliant.

9) If for any reason, it is not possible to establish the framework agreement or award the initial contract to the designated successful tenderer emerging from this competitive process; the contracting authority reserves the right to establish the framework with the next highest scoring tenderer on the basis of the terms advertised at any time during the tender validity period. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

10) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

11) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

12) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, applicants are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines:

The contract/framework will be subject to review in accordance with the rules of Regulations 13/2010.

Source: OJS 2020/S 189-456530 (2020-09-24)

Additional information (2020-09-30)
Object
Scope of the procurement
Short description:

The overall scope of the framework will be to provide a comprehensive facilities management service, on both a planned and reactive basis, to the DHDA’s premises at the Digital Hub Campus, Dublin 8 for a period of up to seven (7) years duration.

Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Mechanical and electrical engineering services 📦

Contracting authority
Identity
Postal address: DHDA, Roe Lane (Off Thomas Street),

Reference
Dates
Date dispatched: 2020-09-30 📅
Submission deadline: 2020-10-28 📅
Publication date: 2020-10-05 📅
Identifiers
Notice number: 2020/S 193-467256
Refers to notice: 2020/S 189-456530
OJ-S issue: 193
Additional information

The closing date for the qualification questionnaire has been extended due to the original closing date being a bank holiday in Ireland.

Source: OJS 2020/S 193-467256 (2020-09-30)

Contract award notice (2023-01-04)
Object
Scope of the procurement
Total value of the procurement: 10 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal code: 8
Postal town: Dublin

Reference
Dates
Date dispatched: 2023-01-04 📅
Publication date: 2023-01-09 📅
Identifiers
Notice number: 2023/S 006-014221
OJ-S issue: 6

Object
Place of performance
Main site or place of performance: Dublin Ireland

Procedure
Award criteria
Quality criterion (name): Fitness for purpose of the proposed service delivery solution
Quality criterion (weighting): 30%
Quality criterion (name): Mobilisation
Quality criterion (weighting): 10%
Quality criterion (name): Overall Technical Merit of the Human Resources Proposed
Reliability and Continuity of Supply
Quality criterion (weighting): 15%
Quality criterion (name): Sustainability
Quality criterion (weighting): 5%
Price (weighting): 30%

Award of contract
Date of contract conclusion: 2021-06-30 📅
Name: Acacia Facilities Management Ltd
National registration number: 9734072W
Postal address: Unit 2 Block 8, Blanchardstown Corporate Park 1
Postal town: Dublin
Postal code: Dublin 15
Country: Ireland 🇮🇪
Phone: +353 016856810 📞
E-mail: fergus.macmahon@acacia.ie 📧
Country: Dublin 🏙️
Internet address: http://www.acacia.ie 🌏
Total value of the procurement: 10 000 000 EUR 💰
Information about tenders
Number of tenders received: 4

Reference
Additional information

1) The estimated total value of any purchases pursuant to the framework agreement is in the region of Euro 7m to 10m (ex. VAT) over the lifetime of the agreement. It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.

2) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties.

5) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by Applicants or tenderers.

9) If for any reason, it is not possible to establish the framework agreement or award the initial contract to the designated successful tenderer emerging from this competitive process; the Contracting Authority reserves the right to establish the framework with the next highest scoring tenderer on the basis of the terms advertised at any time during the tender validity period. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

10) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

12) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, Applicants are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Postal town: Dublin
Postal code: 7
Information about review deadlines:

The contract / framework will be subject to review in accordance with the rules of Regulations 13/2010.

Source: OJS 2023/S 006-014221 (2023-01-04)

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