The overall scope of the framework will be to provide a comprehensive facilities management service, on both a planned and reactive basis, to the DHDA’s premises at The Digital Hub Campus, Dublin 8 for a period of up to seven (7) years duration.
Deadline
The time limit for receipt of tenders was 2020-10-26.
The procurement was published on 2020-09-24.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Framework Agreement for the Provision of Outsourced Integrated Facility Management Services for a Maximum Duration of seven (7) Years
Facilities Management Services”
Title
Framework Agreement for the Provision of Outsourced Integrated Facility Management Services for a Maximum Duration of seven (7) Years
Facilities Management Services
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Products/services: Facilities management services📦
Short description:
“The overall scope of the framework will be to provide a comprehensive facilities management service, on both a planned and reactive basis, to the DHDA’s...”
Short description
The overall scope of the framework will be to provide a comprehensive facilities management service, on both a planned and reactive basis, to the DHDA’s premises at The Digital Hub Campus, Dublin 8 for a period of up to seven (7) years duration.
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Estimated value excluding VAT: EUR 10 000 000 💰
The overall scope of the framework will be to provide a comprehensive facilities management service, on both a planned and reactive basis, to the DHDA’s premises at The Digital Hub Campus, Dublin 8 for a period of up to seven (7) years duration.
Please refer to the procurement documents available on www.etenders.gov.ie under RFT ID 176872 for further information on scope.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 10 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 84
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“It is anticipated that upon expiry of the framework agreement/any relevant contracts awarded under the framework agreement the service may be re-tendered....”
Description of renewals
It is anticipated that upon expiry of the framework agreement/any relevant contracts awarded under the framework agreement the service may be re-tendered. However, this is not guaranteed.
Show more Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
“It is anticipated that 5 firms will be invited to tender subject to that number meeting the rules and qualification criteria contained in the procurement...”
Objective criteria for choosing the limited number of candidates
It is anticipated that 5 firms will be invited to tender subject to that number meeting the rules and qualification criteria contained in the procurement documents for the qualification stage. Where there is more than one firm scoring in fifth position the Contracting Authority will invite all firms at that score.
Show more Information about variants
Variants will be accepted ✅ Description
Additional information: Please refer to the procurement documents.
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
“Please refer to the procurement documents available from www.etenders.gov.ie using RFT ID 176872.” Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions: Will be detailed at tender stage.
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Procedure Type of procedure
Competitive procedure with negotiation
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Description
In the case of framework agreements, provide justification for any duration exceeding 8 years:
“The Contracting Authority incurs significant disruption in contract implementation and operation where a change of service provider occurs which results in...”
In the case of framework agreements, provide justification for any duration exceeding 8 years
The Contracting Authority incurs significant disruption in contract implementation and operation where a change of service provider occurs which results in deterioration of service and significant additional costs. For that reason, a longer-term framework has been chosen.
Show more Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
Administrative information
Time limit for receipt of tenders or requests to participate: 2020-10-26
17:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 24
Complementary information Information about recurrence
This is a recurrent procurement ✅
Estimated timing for further notices to be published: Upon expiry of awarded framework, conditional on the service being required.
Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
Additional information
“1) The estimated total value of any purchases pursuant to the framework agreement is in the region of EUR 7 million to EUR 10 million (ex. VAT) over the...”
1) The estimated total value of any purchases pursuant to the framework agreement is in the region of EUR 7 million to EUR 10 million (ex. VAT) over the lifetime of the agreement. It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.
2) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
3) The numbers invited to tender will be at least five (5) subject to that number qualifying.
4) This is the sole call for competition for this service.
5) The contracting authority will not be responsible for any costs, charges or expenses incurred by applicants or tenderers.
6) Contract award will be subject to the approval of the competent authorities.
7) For the avoidance of doubt, the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.
8) It will be a condition of award that Applicants are tax compliant.
9) If for any reason, it is not possible to establish the framework agreement or award the initial contract to the designated successful tenderer emerging from this competitive process; the contracting authority reserves the right to establish the framework with the next highest scoring tenderer on the basis of the terms advertised at any time during the tender validity period. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
10) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
11) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
12) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, applicants are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
Show more Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
URL: www.courts.ie🌏 Review procedure
Precise information on deadline(s) for review procedures:
“The contract/framework will be subject to review in accordance with the rules of Regulations 13/2010.”
Source: OJS 2020/S 189-456530 (2020-09-24)
Additional information (2020-09-30) Contracting authority Name and addresses
Postal address: DHDA, Roe Lane (Off Thomas Street),
Object Scope of the procurement
Title:
“Framework Agreement for the Provision of Outsourced Integrated Facility Management Services for a Maximum Duration of Seven (7) years.
Facilities Management Services”
Title
Framework Agreement for the Provision of Outsourced Integrated Facility Management Services for a Maximum Duration of Seven (7) years.
Facilities Management Services
Show more
Short description:
“The overall scope of the framework will be to provide a comprehensive facilities management service, on both a planned and reactive basis, to the DHDA’s...”
Short description
The overall scope of the framework will be to provide a comprehensive facilities management service, on both a planned and reactive basis, to the DHDA’s premises at the Digital Hub Campus, Dublin 8 for a period of up to seven (7) years duration.
Complementary information Original notice reference
Notice number in the OJ S: 2020/S 189-456530
Changes Text to be corrected in the original notice
Section number: IV.2.2)
Place of text to be modified: Time limit for receipt of tenders or requests to participate
Old value
Date: 2020-10-26 📅
Time: 17:00
New value
Date: 2020-10-28 📅
Time: 17:00
Other additional information
“The closing date for the qualification questionnaire has been extended due to the original closing date being a bank holiday in Ireland.”
Source: OJS 2020/S 193-467256 (2020-09-30)
Contract award notice (2023-01-04) Contracting authority Name and addresses
Postal town: Dublin
Postal code: 8
Object Scope of the procurement
Title:
“Framework agreement for the provision of Outsourced Integrated Facility Management Services for a maximum duration of seven (7) years.
Facilities Management Services”
Title
Framework agreement for the provision of Outsourced Integrated Facility Management Services for a maximum duration of seven (7) years.
Facilities Management Services
Show more
Total value of the procurement (excluding VAT): EUR 10 000 000 💰
Description
Main site or place of performance: Dublin Ireland
Award criteria
Quality criterion (name): Fitness for purpose of the proposed service delivery solution
Quality criterion (weighting): 30%
Quality criterion (name): Mobilisation
Quality criterion (weighting): 10%
Quality criterion (name): Overall Technical Merit of the Human Resources Proposed
Quality criterion (name): Reliability and Continuity of Supply
Quality criterion (weighting): 15%
Quality criterion (name): Sustainability
Quality criterion (weighting): 5%
Price (weighting): 30%
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2020/S 189-456530
Award of contract
1️⃣
Contract Number: 1
Title:
“Framework agreement for the provision of Outsourced Integrated Facility Management Services for a maximum duration of seven (7) years.”
Date of conclusion of the contract: 2021-06-30 📅
Information about tenders
Number of tenders received: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
Name and address of the contractor
Name: Acacia Facilities Management Ltd
National registration number: 9734072W
Postal address: Unit 2 Block 8, Blanchardstown Corporate Park 1
Postal town: Dublin
Postal code: Dublin 15
Country: Ireland 🇮🇪
Phone: +353 016856810📞
E-mail: fergus.macmahon@acacia.ie📧
Region: Dublin🏙️
URL: http://www.acacia.ie🌏
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 10 000 000 💰
Complementary information Additional information
“1) The estimated total value of any purchases pursuant to the framework agreement is in the region of Euro 7m to 10m (ex. VAT) over the lifetime of the...”
1) The estimated total value of any purchases pursuant to the framework agreement is in the region of Euro 7m to 10m (ex. VAT) over the lifetime of the agreement. It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.
2) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties.
3) The numbers invited to tender will be at least five (5) subject to that number qualifying.
4) This is the sole call for competition for this service.
5) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by Applicants or tenderers.
6) Contract award will be subject to the approval of the competent authorities.
7) For the avoidance of doubt, the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.
8) It will be a condition of award that Applicants are tax compliant.
9) If for any reason, it is not possible to establish the framework agreement or award the initial contract to the designated successful tenderer emerging from this competitive process; the Contracting Authority reserves the right to establish the framework with the next highest scoring tenderer on the basis of the terms advertised at any time during the tender validity period. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
10) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
11) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
12) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, Applicants are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
Show more Review body
Postal town: Dublin
Postal code: 7
Review procedure
Precise information on deadline(s) for review procedures:
“The contract / framework will be subject to review in accordance with the rules of Regulations 13/2010.”
Source: OJS 2023/S 006-014221 (2023-01-04)