Framework Agreement for the Provision of Outsourced Integrated Facility Management Services for a Maximum Duration of seven (7) Years

The Digital Hub Development Agency

The overall scope of the framework will be to provide a comprehensive facilities management service, on both a planned and reactive basis, to the DHDA’s premises at The Digital Hub Campus, Dublin 8 for a period of up to seven (7) years duration.

Deadline
The time limit for receipt of tenders was 2020-10-26. The procurement was published on 2020-09-24.

Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Who?

What?

Where?

Procurement history
Date Document
2020-09-24 Contract notice
2020-09-30 Additional information
2023-01-04 Contract award notice
Contract notice (2020-09-24)
Contracting authority
Name and addresses
Name: The Digital Hub Development Agency
National registration number: N/a
Postal address: DHDA, Roe Lane (Off Thomas Street)
Postal town: Dublin 8
Country: Ireland 🇮🇪
Contact person: Procurement Department
E-mail: procurement@thedigitalhub.com 📧
Region: Dublin 🏙️
URL: www.digitalhub.com 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/331 🌏
Communication
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=174602&B=ETENDERS_SIMPLE 🌏
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=174602&B=ETENDERS_SIMPLE 🌏

Object
Scope of the procurement
Title:
“Framework Agreement for the Provision of Outsourced Integrated Facility Management Services for a Maximum Duration of seven (7) Years Facilities Management Services”    Show more
Products/services: Facilities management services 📦
Short description:
“The overall scope of the framework will be to provide a comprehensive facilities management service, on both a planned and reactive basis, to the DHDA’s...”    Show more
Estimated value excluding VAT: EUR 10 000 000 💰

1️⃣
Additional products/services: Repair and maintenance services of security equipment 📦
Additional products/services: Repair and maintenance services of building installations 📦
Additional products/services: Health and safety services 📦
Additional products/services: Health and safety consultancy services 📦
Additional products/services: Mechanical and electrical engineering services 📦
Additional products/services: Security services 📦
Additional products/services: Building and facilities management services 📦
Additional products/services: Cleaning services 📦
Additional products/services: Accommodation, building and window cleaning services 📦
Place of performance: Dublin 🏙️
Main site or place of performance: Dublin Ireland.
Description of the procurement:
“The overall scope of the framework will be to provide a comprehensive facilities management service, on both a planned and reactive basis, to the DHDA’s...”    Show more
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 10 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 84
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal
Description
Description of renewals:
“It is anticipated that upon expiry of the framework agreement/any relevant contracts awarded under the framework agreement the service may be re-tendered....”    Show more
Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
“It is anticipated that 5 firms will be invited to tender subject to that number meeting the rules and qualification criteria contained in the procurement...”    Show more
Information about variants
Variants will be accepted
Description
Additional information: Please refer to the procurement documents.

Legal, economic, financial and technical information
Conditions for participation
List and brief description of conditions:
“Please refer to the procurement documents available from www.etenders.gov.ie using RFT ID 176872.”
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions: Will be detailed at tender stage.
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Procedure
Type of procedure
Competitive procedure with negotiation
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Description
In the case of framework agreements, provide justification for any duration exceeding 8 years:
“The Contracting Authority incurs significant disruption in contract implementation and operation where a change of service provider occurs which results in...”    Show more
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
Administrative information
Time limit for receipt of tenders or requests to participate: 2020-10-26 17:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 24

Complementary information
Information about recurrence
This is a recurrent procurement
Estimated timing for further notices to be published: Upon expiry of awarded framework, conditional on the service being required.
Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
Additional information

“1) The estimated total value of any purchases pursuant to the framework agreement is in the region of EUR 7 million to EUR 10 million (ex. VAT) over the...”    Show more
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
URL: www.courts.ie 🌏
Review procedure
Precise information on deadline(s) for review procedures:
“The contract/framework will be subject to review in accordance with the rules of Regulations 13/2010.”
Source: OJS 2020/S 189-456530 (2020-09-24)
Additional information (2020-09-30)
Contracting authority
Name and addresses
Postal address: DHDA, Roe Lane (Off Thomas Street),

Object
Scope of the procurement
Title:
“Framework Agreement for the Provision of Outsourced Integrated Facility Management Services for a Maximum Duration of Seven (7) years. Facilities Management Services”    Show more
Short description:
“The overall scope of the framework will be to provide a comprehensive facilities management service, on both a planned and reactive basis, to the DHDA’s...”    Show more

Complementary information
Original notice reference
Notice number in the OJ S: 2020/S 189-456530

Changes
Text to be corrected in the original notice
Section number: IV.2.2)
Place of text to be modified: Time limit for receipt of tenders or requests to participate
Old value
Date: 2020-10-26 📅
Time: 17:00
New value
Date: 2020-10-28 📅
Time: 17:00
Other additional information

“The closing date for the qualification questionnaire has been extended due to the original closing date being a bank holiday in Ireland.”
Source: OJS 2020/S 193-467256 (2020-09-30)
Contract award notice (2023-01-04)
Contracting authority
Name and addresses
Postal town: Dublin
Postal code: 8

Object
Scope of the procurement
Title:
“Framework agreement for the provision of Outsourced Integrated Facility Management Services for a maximum duration of seven (7) years. Facilities Management Services”    Show more
Total value of the procurement (excluding VAT): EUR 10 000 000 💰
Description
Main site or place of performance: Dublin Ireland
Award criteria
Quality criterion (name): Fitness for purpose of the proposed service delivery solution
Quality criterion (weighting): 30%
Quality criterion (name): Mobilisation
Quality criterion (weighting): 10%
Quality criterion (name): Overall Technical Merit of the Human Resources Proposed
Quality criterion (name): Reliability and Continuity of Supply
Quality criterion (weighting): 15%
Quality criterion (name): Sustainability
Quality criterion (weighting): 5%
Price (weighting): 30%

Procedure
Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2020/S 189-456530

Award of contract

1️⃣
Contract Number: 1
Title:
“Framework agreement for the provision of Outsourced Integrated Facility Management Services for a maximum duration of seven (7) years.”
Date of conclusion of the contract: 2021-06-30 📅
Information about tenders
Number of tenders received: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
Name and address of the contractor
Name: Acacia Facilities Management Ltd
National registration number: 9734072W
Postal address: Unit 2 Block 8, Blanchardstown Corporate Park 1
Postal town: Dublin
Postal code: Dublin 15
Country: Ireland 🇮🇪
Phone: +353 016856810 📞
E-mail: fergus.macmahon@acacia.ie 📧
Region: Dublin 🏙️
URL: http://www.acacia.ie 🌏
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 10 000 000 💰

Complementary information
Additional information

“1) The estimated total value of any purchases pursuant to the framework agreement is in the region of Euro 7m to 10m (ex. VAT) over the lifetime of the...”    Show more
Review body
Postal town: Dublin
Postal code: 7
Review procedure
Precise information on deadline(s) for review procedures:
“The contract / framework will be subject to review in accordance with the rules of Regulations 13/2010.”
Source: OJS 2023/S 006-014221 (2023-01-04)