Establishment of a Single Party Framework Agreement for the Provision of Travel Management Services to Enterprise Ireland and the National Standards Authority of Ireland

Enterprise Ireland

Enterprise Ireland proposes to engage in a competitive process for the establishment of a framework agreement for the provision of travel management services (for staff and invited guests), for both Enterprise Ireland and the National Standards Authority of Ireland (NSAI).

Deadline

The time limit for receipt of tenders was 2020-02-24. The procurement was published on 2020-01-24.

Who?

• Enterprise Ireland

What?

• Miscellaneous business-related services › Business travel services
• Travel agency and similar services › Travel management services
• Travel agency and similar services › Travel services

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2020-01-24	Contract notice

Contract notice (2020-01-24)
Object
Scope of the procurement
Title: Travel management services
Reference number: 2020/06
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Travel management services 📦
Additional CPV: Travel agency, tour operator and tourist assistance services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Enterprise Ireland
Postal address: The Plaza
Postal code: East Point Business
Postal town: Dublin 3
Contact
Internet address: http://www.enterprise-ireland.com 🌏
E-mail: enterprise-ireland@greenville.ie 📧
Phone: +353 14020114 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161397&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161397&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-01-24 📅
Submission deadline: 2020-02-24 📅
Publication date: 2020-01-29 📅
Identifiers
Notice number: 2020/S 020-044434
OJ-S issue: 20
Additional information

Suggested text: 1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2 GB per document on eTenders. Documents larger than this should be divided into smaller files prior to upload or zipped; 3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 2124392 77 (9 a.m.-17.30 p.m. GMT); 4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response; 5) This is the sole call for competition for this contract/framework; 6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers; 7) Contract award will be subject to the approval of the competent authorities; 8) It will be a condition of award that the successful tenderer is and remains tax compliant; 9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time; 10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition; 12) At Section II.2.9) we have indicated that 4 or 8 will be invited to tender, please note that the contracting authority reserves the right to invite at least 4 or 8 subject to that number qualifying.

Additional information

Suggested text:

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2 GB per document on eTenders. Documents larger than this should be divided into smaller files prior to upload or zipped;

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 2124392 77 (9 a.m.-17.30 p.m. GMT);

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response;

5) This is the sole call for competition for this contract/framework;

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

7) Contract award will be subject to the approval of the competent authorities;

8) It will be a condition of award that the successful tenderer is and remains tax compliant;

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;

12) At Section II.2.9) we have indicated that 4 or 8 will be invited to tender, please note that the contracting authority reserves the right to invite at least 4 or 8 subject to that number qualifying.

Object
Scope of the procurement
Estimated total value: 40 000 000 EUR 💰
Short description:

Estimated value excluding VAT: 40 000 000 EUR 💰
Duration: 72 months
Description of renewals:

The framework agreement will be for 2 years with option to extend for 2 further periods of 2 years, subject to a maximum of 6 years, and subject to satisfactory performance, business needs and budgetary constraints all at the absolute discretion of Enterprise Ireland.

Place of performance
Main site or place of performance: Split between inhouse services in Dublin and also remote services.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 164419.

Economic and financial standing:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 164419.

Minimum level(s) of standards:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 164419.

Technical and professional ability:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 164419.

Procedure
Legal basis: 32014L0024
Applicable procurement law: National Standards Authority Ireland
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

1) Quality assurance measures;

2) Travel management systems;

3) Previous contracts.

Justification for the framework agreement:

Cost Benefit analysis and extended framework option due to the complexity of the service and the need of process and system integration to third party systems.

Justification for framework agreement duration over four years:

Cost Benefit analysis and extended framework option due to the complexity of the service and the need of process and system integration to third party systems.

Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Awarding authority name: National Standards Authority Ireland
Postal address: 1 Swift Square, Northwood
Postal town: Santry
Country: Dublin 🏙️
Contact
Contact point: Greenville on behalf of Enterprise Ireland
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/434 🌏
E-mail: nsai@nsai.ie 📧
Internet address: www.nsai.ie 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161397&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

Suggested text:

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2 GB per document on eTenders. Documents larger than this should be divided into smaller files prior to upload or zipped;

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 2124392 77 (9 a.m.-17.30 p.m. GMT);

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response;

5) This is the sole call for competition for this contract/framework;

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

7) Contract award will be subject to the approval of the competent authorities;

8) It will be a condition of award that the successful tenderer is and remains tax compliant;

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;

12) At Section II.2.9) we have indicated that 4 or 8 will be invited to tender, please note that the contracting authority reserves the right to invite at least 4 or 8 subject to that number qualifying.

Complementary information
Review body
Name: The High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 1886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines:

The contract/framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.

Source: OJS 2020/S 020-044434 (2020-01-24)

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