Establishment of a Framework Agreement for General Building Maintenance Services

University College Dublin (UCD)

Technical services is responsible for the maintenance and upkeep of a building portfolio of approximately 320 000 m of floor space and associated infrastructure. This includes the complete day to day and planned preventative maintenance of the University buildings and campuses portfolio. The buildings range from teaching and office spaces to high-tech energy-intensive, such as, variable volume air supply and extract fume-cupboard systems associated with research and undergraduate labs and other specialist areas. The successful applicant must be able to demonstrate their ability to provide an appropriate engineering-based solution which will consist of the technical skills, knowledge and experienced on-site personnel. Working with the UCD Technical Services Engineering Team, the successful applicant will also provide an appropriate site managed and resourced support structure with an engineered approach to maintenance problem solving and improvements.

Deadline

The time limit for receipt of tenders was 2020-04-17. The procurement was published on 2020-03-17.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• McKeon Group

Who?

• University College Dublin (UCD)

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2020-03-17	Contract notice
2021-08-13	Contract award notice

Contract notice (2020-03-17)
Object
Scope of the procurement
Title: Repair and maintenance services of building installations
Reference number: UCDOPP5020
Short description:

Technical services is responsible for the maintenance and upkeep of a building portfolio of approximately 320 000 m

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Repair and maintenance services of building installations 📦
Additional CPV: Repair and maintenance services of electrical and mechanical building installations 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: University College Dublin (UCD)
Postal address: Procurement and Contracts Office, Roebuck Offices
Postal town: Belfield
Contact
Internet address: http://www.ucd.ie 🌏
E-mail: turlough.kieran1@ucd.ie 📧
Phone: +353 7167618 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=164492&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=164492&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-03-17 📅
Submission deadline: 2020-04-17 📅
Publication date: 2020-03-20 📅
Identifiers
Notice number: 2020/S 057-136144
OJ-S issue: 57
Additional information
Please refer to PQQ document.

Object
Scope of the procurement
Estimated total value: 2 000 000 EUR 💰
Short description:

Technical Services is responsible for the maintenance and upkeep of a building portfolio of approximately 320 000 m

In addition, maintaining and operating UCD building services in a safe, efficient, and environmentally responsible manner is a key goal of UCD. UCD utilises the ISO 50001 energy management system as a structured methodology to manage energy and water consumption within UCD. Note, Transfer of Undertaking (TUPE) may apply.

UCD is issuing this pre-qualification questionnaire inviting expressions of interest as the first stage of a two-stage process. The purpose of the first stage is to obtain information from the applicants to determine their suitability on the basis of financial capacity, technical capability and relevant experience to carry out the contract.

Suitable applicants will be shortlisted and it is envisaged that a minimum of the top five scoring, suitably qualified applicants (with a maximum of eight should there be equal scoring) will be invited to tender for the appointment to the general building maintenance services single operator framework agreement as described in this document.

Estimated value excluding VAT: 2 000 000 EUR 💰
Duration: 48 months
Additional information: Please refer to PQQ document.
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to PQQ document.
Contract execution
Contract performance conditions: Please refer to PQQ document.

Procedure
Legal basis: 32014L0024
Minimum number of candidates: 5
Maximum number of candidates: 8
Objective criteria for choosing the limited number of candidates: Please refer to the PQQ document.
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2020-05-18 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2020-09-18 📅

Contracting authority
Identity
National registration number: IE6517386K
Contact
Contact point: Turlough Kieran
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1222 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=164492&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Courts Service
Postal address: Four Courts
Postal town: Dublin
Country: Ireland 🇮🇪
Internet address: www.courts.ie 🌏
Information about review deadlines: Please refer to PQQ document.
Source: OJS 2020/S 057-136144 (2020-03-17)

Contract award notice (2021-08-13)
Object
Scope of the procurement
Short description:

Technical Services is responsible for the maintenance and upkeep of a building portfolio of approximately 320,000m2 of floor space and associated infrastructure. This includes the complete day to day and planned preventative maintenance of the University buildings and campuses portfolio. The buildings range from teaching and office spaces to high-tech energy-intensive, such as, variable volume air supply and extract fume-cupboard systems associated with research and undergraduate labs and other specialist areas. The successful applicant must be able to demonstrate their ability to provide an appropriate engineering-based solution which will consist of the technical skills, knowledge and experienced on-site personnel. Working with the UCD Technical Services Engineering Team, the successful applicant will also provide an appropriate site managed and resourced support structure with an engineered approach to maintenance problem solving and improvements.

Total value of the procurement: 2 005 988 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Awarding authority name: University College Dublin ( UCD )
Postal address: Procurement and Contracts Office
Postal code: Roebuck Offices

Reference
Dates
Date dispatched: 2021-08-13 📅
Publication date: 2021-08-18 📅
Identifiers
Notice number: 2021/S 159-420908
Refers to notice: 2020/S 057-136144
OJ-S issue: 159
Additional information
Please refer to PQQ document

Object
Scope of the procurement
Short description:

Suitable applicants will be shortlisted and it is envisaged that a minimum of the top five scoring, suitably qualified applicants (with a maximum of eight should there be equal scoring) will be invited to tender for the appointment to the General Building Maintenance Services Single Operator Framework Agreement as described in this document.

Additional information: Please refer to PQQ document
Place of performance
Main site or place of performance: Dublin

Procedure
Award criteria
Quality criterion (name): Operation of Contract
Quality criterion (weighting): 30
Quality criterion (name): Proposed methodology for completion of preventative and periodic maintenance
Quality criterion (weighting): 20
Quality criterion (name): Proposed methodology and methods for Investigating and resolving a three ad-hoc general building issue as detailed in Criterion D
Price (weighting): 30

Award of contract
Date of contract conclusion: 2021-02-03 📅
Name: McKeon Group
Postal address: Ashbourne Business Park
Postal town: Ashbourne
Country: Ireland 🇮🇪
Dublin 🏙️
Total value of the procurement: 2 005 988 EUR 💰
Information about tenders
Number of tenders received: 8

Complementary information
Review body
Information about review deadlines: Please refer to PQQ document
Source: OJS 2021/S 159-420908 (2021-08-13)

New procurements in related categories 🆕

Repair and maintenance services (>20 new procurements)

Repair and maintenance services of building installations (6)