Dublin City Council Traffic Equipment Maintenance Contract

Dublin City Council

Dublin City Council invites tenders for the provision of ongoing maintenance services for traffic management and related equipment and the provision of such services as may be required for these and related maintenance purposes for a minimum 5-year period commencing 1.9.2020 with an option to extend the contract for a further 3 years subject to satisfactory performance, budget availability and ongoing business needs.

Deadline

The time limit for receipt of tenders was 2020-03-20. The procurement was published on 2020-01-29.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Dynniq UK Ltd

Who?

• Dublin City Council

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2020-01-29	Contract notice
2020-03-24	Additional information
2020-10-15	Contract award notice

Contract notice (2020-01-29)
Object
Scope of the procurement
Title: Traffic-signal maintenance services
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Traffic-signal maintenance services 📦
Additional CPV: Traffic monitoring services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: said.shawqi@dublincity.ie 📧
Phone: +353 12222555 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161506&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161506&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-01-29 📅
Submission deadline: 2020-03-20 📅
Publication date: 2020-02-03 📅
Identifiers
Notice number: 2020/S 023-051331
OJ-S issue: 23
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and which is available to download from www.etenders.gov.ie using RFT ID No 164524.

Object
Scope of the procurement
Estimated total value: 18 000 000 EUR 💰
Short description:

Estimated value excluding VAT: 18 000 000 EUR 💰
Duration: 96 months
Description of renewals:

The contract will be for a minimum 5-year period commencing 1.9.2020 with an option to extend the contract for a further 3 years subject to satisfactory performance, budget availability and ongoing business needs.

Description of options:

Additional information:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and which is available to download from www.etenders.gov.ie using RFT ID No 164524.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As stated in the tender documents available to download from www.etenders.gov.ie using RFT ID No 164524

Contract execution
Contract performance conditions:

As stated in the tender documents available to download from www.etenders.gov.ie using RFT ID No 164524

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 24 months
Tender opening date: 2020-03-20 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Said Shawqi
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161506&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie, RFT ID No 164524) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or tel. 353 (0) 21 243 92 77 (9.00 a.m.-17.30 p.m. GMT);

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:164524) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response;

5) This is the sole call for competition for this contract;

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

7) Contract award will be subject to the approval of the competent authorities;

8) It will be a condition of award that the successful tenderer is and remains tax compliant;

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process at any time;

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:

The contract is covered by the application of the remedies directive and the relevant standstill period applied at time of notification.

Source: OJS 2020/S 023-051331 (2020-01-29)

Additional information (2020-03-24)
Object
Scope of the procurement
Reference number: 164524
Short description:

Dublin City Council invites tenders for the provision of ongoing maintenance services for traffic management and related equipment and the provision of such services as may be required for these and related maintenance purposes for a minimum five year period commencing 1 March 2021 with an option to extend the contract for a further three years subject to satisfactory performance, budget availability and ongoing business needs.

Notice metadata
Document type: Additional information

Contracting authority
Contact
Phone: +353 12222222 📞

Reference
Dates
Date dispatched: 2020-03-24 📅
Submission deadline: 2020-05-01 📅
Publication date: 2020-03-26 📅
Identifiers
Notice number: 2020/S 061-146204
Refers to notice: 2020/S 023-051331
OJ-S issue: 61
Additional information

The date for the submission of clarifications has been extended to 17th April 2020. Please also note that the commencing date of the Traffic Equipment Maintenance Contract has changed from 01/09/2020 to 01/03/2021 (Please refer to Clause 1.1, page4)

Source: OJS 2020/S 061-146204 (2020-03-24)

Contract award notice (2020-10-15)
Object
Scope of the procurement
Short description:

Dublin City Council invites tenders for the provision of ongoing maintenance services for traffic management and related equipment and the provision of such services as may be required for these and related maintenance purposes for a minimum 5-year period commencing 1 September 2020 with an option to extend the contract for a further 3 years subject to satisfactory performance, budget availability and ongoing business needs.

Total value of the procurement: 18 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-10-15 📅
Publication date: 2020-10-20 📅
Identifiers
Notice number: 2020/S 204-496946
OJ-S issue: 204

Object
Scope of the procurement
Short description:

Dublin City Council invites tenders for the provision of ongoing maintenance services for traffic management and related equipment and the provision of such services as may be required for these and related maintenance purposes for a minimum 5-year period commencing 1 September 2020 with an option to extend the contract for a further 3 years subject to satisfactory performance, budget availability and ongoing business needs. For more information please refer to the tender documents attached to this contract notice which is available to download from www.etenders.gov.ie using RFT ID No 164524.

Description of options:

The contract will be for a minimum five year period commencing 1 September 2020 with an option to extend the contract for a further 3 years subject to satisfactory performance, budget availability and ongoing business needs.

Procedure
Award criteria
Quality criterion (name): Health and safety
Quality criterion (weighting): 15
Quality criterion (name): Business plan
Quality criterion (weighting): 45
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 40

Award of contract
Date of contract conclusion: 2020-10-14 📅
Name: Dynniq UK Ltd
National registration number: 1490333
Postal address: Hazelwood House, Lime Tree Way, Chineham Business, Hampshi
Postal town: Basingstoke
Country: United Kingdom 🇬🇧
Phone: +44 1618682040 📞
E-mail: info@dynniq.co.uk 📧
Total value of the procurement: 18 000 000 EUR 💰
Information about tenders
Number of tenders received: 3

Reference
Additional information

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9 a.m.-17.30 p.m. GMT).

5) This is the sole call for competition for this contract.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process at any time.

Complementary information
Review body
Postal town: Dublin 7
Information about review deadlines:

The contract is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.

Body responsible for mediation procedures
Name: Consult Legal Advisor
Postal town: Ireland
Country: Ireland 🇮🇪
Service from which information about the review procedure may be obtained
Same as: Body responsible for mediation procedures
Source: OJS 2020/S 204-496946 (2020-10-15)

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