Contract for the Provision of Professional Trustee Services to Horse Racing Ireland and Subsidiaries

Horse Racing Ireland (HRI)

Horse Racing Ireland (HRI) was established by the Irish Government under the Horse and Greyhound Racing Act 2001 and the Irish Horseracing Industry Act 1994. It is a commercial semi-state body that is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourse Division consisting of Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre. HRI Headquarters are located in Ballymany, Newbridge, Co. Kildare.
Horse Racing Ireland has a requirement for the provision of professional trusteeship services.
Please refer to the attached documentation for a detailed description of services.

Deadline

The time limit for receipt of tenders was 2020-11-02. The procurement was published on 2020-09-28.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Irish Pensions Trust Ltd

Who?

• Horse Racing Ireland (HRI)

What?

• Compulsory social security services › Government employee pension schemes
• Pension fund consultancy services › Pension fund administration services
• Pension services › Group pension services
• Pension services › Individual pension services
• Portfolio management services › Pension fund management services
• Security brokerage services › Pension investment services
• Trust and custody services › Trust services

Where?

• Éire/Ireland

Procurement history

Date	Document
2020-09-28	Contract notice
2021-04-01	Contract award notice

Contract notice (2020-09-28)
Object
Scope of the procurement
Title: Pension services
Reference number: Professional Trustee Services
Short description:

Horse Racing Ireland (HRI) was established by the Irish Government under the Horse and Greyhound Racing Act 2001 and the Irish Horseracing Industry Act 1994. It is a commercial semi-state body that is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourse Division consisting of Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre. HRI Headquarters are located in Ballymany, Newbridge, Co. Kildare. Horse Racing Ireland has a requirement for the provision of professional trusteeship services. Please refer to the attached documentation for a detailed description of services.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Pension services 📦
Additional CPV: Pension investment services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: Ballymany, Co. Kildare
Postal town: The Curragh
Contact
Internet address: http://www.hri-ras.ie/ 🌏
E-mail: sbarthel@hri.ie 📧
Phone: +353 45455662 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=174895&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=174895&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-09-28 📅
Submission deadline: 2020-11-02 📅
Publication date: 2020-10-02 📅
Identifiers
Notice number: 2020/S 192-463095
OJ-S issue: 192
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers. 4) Establishment of the contract will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition. 6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of the contract will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition.

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

Horse Racing Ireland has a requirement for the provision of professional trusteeship services.

Please refer to the attached documentation for a detailed description of services.

Estimated total value: 350 000 EUR 💰
Short description:

Horse Racing Ireland has a requirement for the provision of professional trusteeship services. The professional Trustee will be appointed to three schemes:

(a) HRI and RRB and associated companies defined contribution employee benefits plan;

(b) Horse Racing Ireland and Racing Regulatory Body Superannuation Fund 2007;

Horse Racing Ireland is now seeking to appoint a Professional Trustee to the Trustee Board of these schemes to ensure compliance with statutory obligations and to ensure adherence to best practice with respect to the administration of the schemes. Please refer to the attached documentation for a detailed description of services.

Estimated value excluding VAT: 350 000 EUR 💰
Duration: 84 months
Description of renewals:

In the first instance, a contract of five (5) years’ duration with an option to extend up to seven (7) years will be awarded to the successful tenderer emerging form this competitive process.

Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to subcontract the delivery of any portion of the contract, it may be a condition of award of contract that both the service provider and any proposed subcontractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of the contract.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2021-11-02 📅
Tender opening date: 2020-11-02 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Sarah Barthel
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=174895&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 7 years.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of the contract will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition.

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to the reviewable public contract.

Body responsible for mediation procedures
Name: Please consult your legal advisor
Postal town: Dublin
Country: Ireland 🇮🇪
Service from which information about the review procedure may be obtained
Name: Please consult your legal advisor
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2020/S 192-463095 (2020-09-28)

Contract award notice (2021-04-01)
Object
Scope of the procurement
Short description:

Horse Racing Ireland (HRI) was established by the Irish Government under the Horse and Greyhound Racing Act 2001 and the Irish Horseracing Industry Act 1994. It is a commercial semi-state body that is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include: • Irish Thoroughbred Marketing Ltd (ITM); • Tote Ireland Ltd and HRI Racecourse Division consisting of Leopardstown Racecourse; • Fairyhouse Racecourse; • Navan Racecourse; • Tipperary Racecourse and Leopardstown Golf Centre. HRI Headquarters are located in Ballymany, Newbridge, Co. Kildare. Horse Racing Ireland has a requirement for the provision of professional trusteeship services. Please refer to the attached documentation for a detailed description of services.

Total value of the procurement: 200 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2021-04-01 📅
Publication date: 2021-04-06 📅
Identifiers
Notice number: 2021/S 066-171961
Refers to notice: 2020/S 192-463095
OJ-S issue: 66
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers; 4) Establishment of the contract will be subject to the approval of the competent authorities; 5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition; 6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion; 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time; 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;

4) Establishment of the contract will be subject to the approval of the competent authorities;

5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition;

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

• Irish Thoroughbred Marketing Ltd (ITM);

• Tote Ireland Ltd and HRI Racecourse Division consisting of Leopardstown Racecourse;

• Fairyhouse Racecourse;

• Navan Racecourse;

• Tipperary Racecourse and Leopardstown Golf Centre.

HRI Headquarters are located in Ballymany, Newbridge, Co. Kildare.

Procedure
Award criteria
Quality criterion (name): Proposed methodology
Quality criterion (weighting): 25
Quality criterion (name): Technical merit of resources proposed
Quality criterion (weighting): 35
Quality criterion (name): Innovation/value add
Quality criterion (weighting): 10
Price (weighting): 30

Award of contract
Date of contract conclusion: 2021-03-01 📅
Name: Irish Pensions Trust Ltd
National registration number: IE9F65370R
Postal address: 25-28 Adelaide Road
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 16048158 📞
E-mail: michael.walsh@iptrust.ie 📧
Total value of the procurement: 200 000 EUR 💰
Information about tenders
Number of tenders received: 3

Reference
Additional information

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;

4) Establishment of the contract will be subject to the approval of the competent authorities;

5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;

Complementary information
Body responsible for mediation procedures
Postal town: Ireland
Source: OJS 2021/S 066-171961 (2021-04-01)

New procurements in related categories 🆕

Financial and insurance services (7 new procurements)

Insurance and pension services (1)

Pension services (1)