Contract for the Provision of an Industry and Employee Assistance Programme on behalf of Horse Racing Ireland

Horse Racing Ireland (HRI)

The contracting authority requires an employee assistance programme to be made available to all participants in the Irish horse racing and breeding industry as well as to the contracting authorities full-time and casual staff.
The programme will be referred to as the Industry Assistance Programme (IAP) for participants in the Irish horse racing and breeding industry and Employee Assistance Programme (EAP) for the full-time and casual staff of the contracting authority and will be offered to all eligible industry employees and their immediate family members. HRI will determine eligibility for participation in the programme.
The requirement will be split into two lots:
Lot 1: Industry Assistance Programme (IAP);
Lot 2: Employee Assistance Programme (EAP).
Please refer to the attached invitation to tender document for a full description of requirements.

Deadline

The time limit for receipt of tenders was 2021-01-04. The procurement was published on 2020-11-19.

Who?

• Horse Racing Ireland (HRI)

What?

• Miscellaneous health services › Company health services
• Social services › Community health services

Where?

• Éire/Ireland

Procurement history

Date	Document
2020-11-19	Contract notice

Contract notice (2020-11-19)
Object
Scope of the procurement
Title: Company health services
Reference number: IAP / EAP Programme
Short description:

The contracting authority requires an employee assistance programme to be made available to all participants in the Irish horse racing and breeding industry as well as to the contracting authorities full-time and casual staff. The programme will be referred to as the Industry Assistance Programme (IAP) for participants in the Irish horse racing and breeding industry and Employee Assistance Programme (EAP) for the full-time and casual staff of the contracting authority and will be offered to all eligible industry employees and their immediate family members. HRI will determine eligibility for participation in the programme. The requirement will be split into two lots: Lot 1: Industry Assistance Programme (IAP); Lot 2: Employee Assistance Programme (EAP). Please refer to the attached invitation to tender document for a full description of requirements.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Company health services 📦
Additional CPV: Health services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: Ballymany, Co. Kildare
Postal town: The Curragh
Contact
Internet address: http://www.hri-ras.ie/ 🌏
E-mail: sbarthel@hri.ie 📧
Phone: +353 45455662 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=178537&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=178537&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-11-19 📅
Submission deadline: 2021-01-04 📅
Publication date: 2020-11-24 📅
Identifiers
Notice number: 2020/S 229-564567
OJ-S issue: 229
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers. 4) Establishment of the contract will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition. 6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of the contract will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition.

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

The programme will be referred to as the Industry Assistance Programme (IAP) for participants in the Irish horse racing and breeding industry and Employee Assistance Programme (EAP) for the full-time and casual staff of the contracting authority and will be offered to all eligible industry employees and their immediate family members. HRI will determine eligibility for participation in the programme.

The requirement will be split into two lots:

Lot 1: Industry Assistance Programme (IAP);

Lot 2: Employee Assistance Programme (EAP).

Please refer to the attached invitation to tender document for a full description of requirements.

Estimated total value: 280 000 EUR 💰
Title of the lot: Provision of an Industry Assistance Programme
Lot number: 1
Short description:

Please refer to the attached Invitation to tender document for a detailed description.

Estimated value excluding VAT: 200 000 EUR 💰
Duration: 96 months
Description of renewals:

In the first instance, a contract of two (2) years’ duration with an option to extend on an annual basis up to a maximum of eight (8) years will be awarded to the successful tenderers emerging form this competitive process.

Description of options: Please refer to the attached Invitation to Tender document.
Title of the lot: Provision of an Employee Assistance Programme
Lot number: 2
Short description:

Please refer to the attached Invitation to Tender document for a detailed description.

Estimated value excluding VAT: 80 000 EUR 💰
Place of performance
Main site or place of performance: IRELAND.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to subcontract the delivery of any portion of the contract, it may be a condition of award of contract that both the service provider and any proposed subcontractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of the contract.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2022-01-04 📅
Tender opening date: 2021-01-04 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Sarah Barthel
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=178537&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 8 years.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of the contract will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition.

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to the reviewable public contract.

Body responsible for mediation procedures
Name: Please consult your legal advisor
Postal town: Ireland
Source: OJS 2020/S 229-564567 (2020-11-19)

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