Contract for Print Management Services for Trinity College

Trinity College Dublin

Trinity operates a decentralised purchasing model with over 100 cost centres and approximately 1 400 separate transactions per annum. However, a core requirement of this competition is the delivery of services to this decentralised ad-hoc model while supporting the central brand management and visual identity requirements of Trinity and the category management focus of the procurement office.
The print requirements are comprised of items such as advertising materials, brochures, business forms, leaflets, printed stationery, their storage and in some cases distribution. The requirements will be generated by users throughout the University in a decentralised model. Trinity is required to achieve value for money across their internal clients’ print requirements by reducing the total cost of print and associated costs.

Deadline

The time limit for receipt of tenders was 2020-03-23. The procurement was published on 2020-02-20.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2020-02-20 Contract notice
2020-03-20 Additional information
2020-06-24 Contract award notice
Contract notice (2020-02-20)
Object
Scope of the procurement
Title: Printing and related services
Reference number: PROJ000005391
Short description:
Trinity operates a decentralised purchasing model with over 100 cost centres and approximately 1 400 separate transactions per annum. However, a core requirement of this competition is the delivery of services to this decentralised ad-hoc model while supporting the central brand management and visual identity requirements of Trinity and the category management focus of the procurement office. The print requirements are comprised of items such as advertising materials, brochures, business forms, leaflets, printed stationery, their storage and in some cases distribution. The requirements will be generated by users throughout the University in a decentralised model. Trinity is required to achieve value for money across their internal clients’ print requirements by reducing the total cost of print and associated costs.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Printing and related services 📦
Additional CPV: Printing services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Trinity College Dublin
Postal town: Dublin 1
Contact
Internet address: http://www.ogp.gov.ie/ 🌏
E-mail: support@ogp.gov.ie 📧
Phone: +353 761008000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=162949&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=162949&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-02-20 📅
Submission deadline: 2020-03-23 📅
Publication date: 2020-02-25 📅
Identifiers
Notice number: 2020/S 039-092451
OJ-S issue: 39

Object
Scope of the procurement
Short description:
Trinity operates a decentralised purchasing model with over 100 cost centres and approximately 1 400 separate transactions per annum. However, a core requirement of this competition is the delivery of services to this decentralised ad-hoc model while supporting the central brand management and visual identity requirements of Trinity and the category management focus of the procurement office.
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The print requirements are comprised of items such as advertising materials, brochures, business forms, leaflets, printed stationery, their storage and in some cases distribution. The requirements will be generated by users throughout the University in a decentralised model. Trinity is required to achieve value for money across their internal clients’ print requirements by reducing the total cost of print and associated costs.
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Estimated total value: 2 200 000 EUR 💰
Short description:
Trinity College Dublin (Trinity) wishes to establish a single supplier services contract for the provision of print broker services for a period of 1 year, renewable annually to a maximum period of 4 years.
Trinity is home to 18 000 undergraduate and postgraduate students across all the major disciplines in the arts and humanities, and in business, law, engineering, science, and health sciences.
Estimated value excluding VAT: 2 200 000 EUR 💰
Duration: 12 months
Description of renewals:
The contracting authority reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of 3 such extension or extensions on the same terms and conditions, subject to the contracting authority’s obligations at law.
Place of performance
Main site or place of performance: Dublin 1.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please refer to the request for tender documents associated with the notice published on www.etenders.gov.ie (RFT #165878).
Economic and financial standing:
Please refer to the request for tender documents associated with the notice published on www.etenders.gov.ie (RFT #165878).
Minimum level(s) of standards:
Please refer to the request for tender documents associated with the notice published on www.etenders.gov.ie (RFT #165878).
Technical and professional ability:
Please refer to the request for tender documents associated with the notice published on www.etenders.gov.ie (RFT #165878).
Contract execution
Contract performance conditions:
Please refer to the request for tender documents associated with the notice published on www.etenders.gov.ie (RFT #165878).

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 13:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months
Tender opening date: 2020-03-23 📅
Tender opening time: 13:00
Award criteria
Quality criterion (name): Criterion 1: service delivery — proposed methodology’
Quality criterion (weighting): 300
Quality criterion (name): Criterion 2: account management and client contract engagement
Quality criterion (weighting): 100
Quality criterion (name): Criterion 3: billing process
Quality criterion (weighting): 50
Quality criterion (name): Criterion 4: contract implementation and roll out proposal
Quality criterion (weighting): 150
Quality criterion (name): Criterion 5: sustainability proposal
Cost criterion (name): Cost
Cost criterion (weighting): 300

Contracting authority
Contact
Contact point: Tender Operations
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/351 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=162949&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court of Ireland
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Information about review deadlines: Please consult with your own legal advisors.
Source: OJS 2020/S 039-092451 (2020-02-20)
Additional information (2020-03-20)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2020-03-20 📅
Submission deadline: 2020-04-06 📅
Publication date: 2020-03-24 📅
Identifiers
Notice number: 2020/S 059-142091
Refers to notice: 2020/S 039-092451
OJ-S issue: 59
Source: OJS 2020/S 059-142091 (2020-03-20)
Contract award notice (2020-06-24)
Object
Scope of the procurement
Short description:
Trinity operates a decentralised purchasing model with over 100 cost centres and approximately 1 400 separate transactions per annum. However, a core requirement of this competition is the delivery of services to this decentralised ad-hoc model while supporting the central brand management and visual identity requirements of Trinity and the category management focus of the procurement office. The print requirements are comprised of items such as advertising materials, brochures, business forms, leaflets, printed stationery, their storage and in some cases distribution. The requirements will be generated by users throughout the University in a decentralised model. Trinity is required to achieve value for money across their internal clients’ print requirements by reducing the total cost of print and associated costs
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Total value of the procurement: 2 200 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-06-24 📅
Publication date: 2020-06-29 📅
Identifiers
Notice number: 2020/S 123-301891
OJ-S issue: 123
Additional information
The contracting authority reserves the right to extend the term for a period or periods of up to 12 months with a maximum of three [3] such extension or extensions on the same terms and conditions, subject to the contracting authority’s obligations at law.
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Object
Scope of the procurement
Short description:
The print requirements are comprised of items such as advertising materials, brochures, business forms, leaflets, printed stationery, their storage and in some cases distribution. The requirements will be generated by users throughout the University in a decentralised model. Trinity is required to achieve value for money across their internal clients’ print requirements by reducing the total cost of print and associated costs
Show more
Trinity College Dublin (Trinity) wishes to establish a single supplier services contract for the provision of print broker services for a period of one (1) year, renewable annually to a maximum period of four (4) years.
Trinity is home to 18 000 undergraduate and postgraduate students across all the major disciplines in the arts and humanities and in business, law, engineering, science and health sciences.
Description of options:
The contracting authority reserves the right to extend the term for a period or periods of up to 12 months with a maximum of three [3] such extension or extensions on the same terms and conditions, subject to the contracting Authority’s obligations at law.
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Additional information:
The contracting authority reserves the right to extend the term for a period or periods of up to 12 months with a maximum of three [3] such extension or extensions on the same terms and conditions, subject to the contracting authority’s obligations at law.
Show more

Procedure
Award criteria
Quality criterion (name): Criterion 1: Service delivery — proposed methodology
Criterion 2: Account management and client contract engagement
Criterion 3: Billing process
Criterion 4: Contract implementation and roll out proposal
Criterion 5: Sustainability proposal

Award of contract
Date of contract conclusion: 2020-05-29 📅
Name: Custodian Print Management Ltd
National registration number: N/a
Postal address: 33 lower Leeson Street
Postal town: Dublin 2
Country: Ireland 🇮🇪
Phone: +353 16769299 📞
E-mail: alan@custodian-consultancy.ie 📧
Internet address: http://www.custodian-cosultancy.ie 🌏
Total value of the procurement: 2 200 000 EUR 💰
Information about tenders
Number of tenders received: 1

Contracting authority
Contact
Contact point: Tender operations
Source: OJS 2020/S 123-301891 (2020-06-24)
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