7486 — Supply of Workshop Consumables

Iarnrod Eireann-Irish Rail

Iarnród Éireann (IÉ) has a requirement for a specialist company to provide engineering workshop consumables to all workshop stores, engineering facilities and depots nationwide.
The proposed duration will be for an initial period of 3 years with an option to extend the term by a further 1 year, giving a maximum contract duration of 4 years.
Workshop consumables will contain the following product types (but not limited to): abrasives, adhesives, sealants, chemicals, lubricants, tapes, torches, batteries, maintenance accessories, drill bits and some building materials.
(IÉ) require that companies participating in the pre-qualification phase of the process to demonstrate that they have the resources, capabilities and experience to manage a contract for supply of engineering workshop consumables to all required locations nationwide.

Deadline

The time limit for receipt of tenders was 2020-06-15. The procurement was published on 2020-05-11.

Who? What? Where?
Procurement history
Date Document
2020-05-11 Contract notice
Contract notice (2020-05-11)
Object
Scope of the procurement
Title: Workshop equipment
Reference number: 169035
Short description:
Iarnród Éireann (IÉ) has a requirement for a specialist company to provide engineering workshop consumables to all workshop stores, engineering facilities and depots nationwide. The proposed duration will be for an initial period of 3 years with an option to extend the term by a further 1 year, giving a maximum contract duration of 4 years. Workshop consumables will contain the following product types (but not limited to): abrasives, adhesives, sealants, chemicals, lubricants, tapes, torches, batteries, maintenance accessories, drill bits and some building materials. (IÉ) require that companies participating in the pre-qualification phase of the process to demonstrate that they have the resources, capabilities and experience to manage a contract for supply of engineering workshop consumables to all required locations nationwide.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Workshop equipment 📦
Additional CPV: Abrasive products 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnród Eireann-Irish Rail
Postal address: Connolly Station
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie 🌏
E-mail: tony.lambert@irishrail.ie 📧
Phone: +353 17033681 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=166308&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=166308&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-05-11 📅
Submission deadline: 2020-06-15 📅
Publication date: 2020-05-14 📅
Identifiers
Notice number: 2020/S 094-225429
OJ-S issue: 94

Object
Scope of the procurement
Short description:
Iarnród Éireann (IÉ) has a requirement for a specialist company to provide engineering workshop consumables to all workshop stores, engineering facilities and depots nationwide.
The proposed duration will be for an initial period of 3 years with an option to extend the term by a further 1 year, giving a maximum contract duration of 4 years.
Workshop consumables will contain the following product types (but not limited to): abrasives, adhesives, sealants, chemicals, lubricants, tapes, torches, batteries, maintenance accessories, drill bits and some building materials.
(IÉ) require that companies participating in the pre-qualification phase of the process to demonstrate that they have the resources, capabilities and experience to manage a contract for supply of engineering workshop consumables to all required locations nationwide.
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Estimated total value: 3 200 000 EUR 💰
Short description:
Workshop consumables will contain the following product types (but not limited to): abrasives, adhesives, sealants, chemicals, lubricants, tapes, torches, batteries, maintenance accessories, drill bits and building materials.
(IÉ) require that companies participating in the pre-qualification phase of the process will demonstrate that they have the resources, capabilities and experience to manage a contract for supply of engineering workshop consumables to all required locations nationwide. The successful applicant will be required to regularly visit locations to ensure that the various consumable needs of (IÉ) maintenance and operational staff are being met.
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(IÉ) will also be seeking a streamlined (ordering/delivery/invoicing) proposal which utilises best in class procurement system technologies to optimise the process and reduce all unnecessary costs and complexities. The successful applicant will be required fulfill multiple low value orders on a daily basis from operational depots across the Irish rail network, the provision of an electronic catalogue will be required to facilitate the ordering process.
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A dedicated account manager will be required to attend regular contract review meetings with the (IÉ) Procurement team, to provide comprehensive delivery performance metrics, to develop ongoing cost reduction strategies within the internal/external supply chain and to provide quality products whilst consistently ensuring product availability, best in class delivery service with a continued focus to provide unrivaled value for money.
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Estimated value excluding VAT: 3 200 000 EUR 💰
Duration: 36 months
Description of renewals: Option to extend contract by a further 12 months at IÉ's discretion.
Description of options:
The duration of the framework shall be 3 years with the option to extend by 1 year up to a maximum of 4 years.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
For full details, please download a copy of the attached pre-qualification questionnaire.
Economic and financial standing:
The economic and financial capacity of the entity must be established to the satisfaction of IE.
Applicants will be invited to complete a questionnaire (attached) which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past 3 financial years.
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For full details, please download a copy of the attached pre-qualification questionnaire.
Technical and professional ability:
The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity’s technical capacity.
For full details, please download a copy of the attached pre-qualification questionnaire.
Contract execution
Deposits and guarantees required: Not applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Not applicable.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.
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Contract performance conditions:
For full details, please download a copy of the attached pre-qualification questionnaire.

Procedure
Legal basis: 32014L0025
Maximum number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Due to the complexity of the tender and number of parts in the pricing schedule — it is envisioned that only 5 candidates will be brought through to ITT stage.
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2020-07-27 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: IE 4812851 O
Contact
Contact point: Tony Lambert
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=166308&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 36 months with option to extend by 12 months to total 48 months.

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Four Courts
Postal town: Dublin 7
Postal code: D07 N972
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Internet address: http://www.courts.ie 🌏
Service from which information about the review procedure may be obtained
Same as: Review body
Source: OJS 2020/S 094-225429 (2020-05-11)
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