Iarnród Éireann (IÉ) has a requirement for a specialist company to provide engineering workshop consumables to all workshop stores, engineering facilities and depots nationwide.
The proposed duration will be for an initial period of 3 years with an option to extend the term by a further 1 year, giving a maximum contract duration of 4 years.
Workshop consumables will contain the following product types (but not limited to): abrasives, adhesives, sealants, chemicals, lubricants, tapes, torches, batteries, maintenance accessories, drill bits and some building materials.
(IÉ) require that companies participating in the pre-qualification phase of the process to demonstrate that they have the resources, capabilities and experience to manage a contract for supply of engineering workshop consumables to all required locations nationwide.
Deadline
The time limit for receipt of tenders was 2020-06-15.
The procurement was published on 2020-05-11.
Object Scope of the procurement
Title: 7486 — Supply of Workshop Consumables
169035
Products/services: Workshop equipment📦
Short description:
“Iarnród Éireann (IÉ) has a requirement for a specialist company to provide engineering workshop consumables to all workshop stores, engineering facilities...”
Short description
Iarnród Éireann (IÉ) has a requirement for a specialist company to provide engineering workshop consumables to all workshop stores, engineering facilities and depots nationwide.
The proposed duration will be for an initial period of 3 years with an option to extend the term by a further 1 year, giving a maximum contract duration of 4 years.
Workshop consumables will contain the following product types (but not limited to): abrasives, adhesives, sealants, chemicals, lubricants, tapes, torches, batteries, maintenance accessories, drill bits and some building materials.
(IÉ) require that companies participating in the pre-qualification phase of the process to demonstrate that they have the resources, capabilities and experience to manage a contract for supply of engineering workshop consumables to all required locations nationwide.
Show more
Estimated value excluding VAT: EUR 3 200 000 💰
Iarnród Éireann (IÉ) has a requirement for a specialist company to provide engineering workshop consumables to all workshop stores, engineering facilities and depots nationwide.
The proposed duration will be for an initial period of 3 years with an option to extend the term by a further 1 year, giving a maximum contract duration of 4 years.
Workshop consumables will contain the following product types (but not limited to): abrasives, adhesives, sealants, chemicals, lubricants, tapes, torches, batteries, maintenance accessories, drill bits and building materials.
(IÉ) require that companies participating in the pre-qualification phase of the process will demonstrate that they have the resources, capabilities and experience to manage a contract for supply of engineering workshop consumables to all required locations nationwide. The successful applicant will be required to regularly visit locations to ensure that the various consumable needs of (IÉ) maintenance and operational staff are being met.
(IÉ) will also be seeking a streamlined (ordering/delivery/invoicing) proposal which utilises best in class procurement system technologies to optimise the process and reduce all unnecessary costs and complexities. The successful applicant will be required fulfill multiple low value orders on a daily basis from operational depots across the Irish rail network, the provision of an electronic catalogue will be required to facilitate the ordering process.
A dedicated account manager will be required to attend regular contract review meetings with the (IÉ) Procurement team, to provide comprehensive delivery performance metrics, to develop ongoing cost reduction strategies within the internal/external supply chain and to provide quality products whilst consistently ensuring product availability, best in class delivery service with a continued focus to provide unrivaled value for money.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 3 200 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 36
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals: Option to extend contract by a further 12 months at IÉ's discretion.
Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:
“Due to the complexity of the tender and number of parts in the pricing schedule — it is envisioned that only 5 candidates will be brought through to ITT stage.” Information about variants
Variants will be accepted ✅ Information about options
Options ✅
Description of options:
“The duration of the framework shall be 3 years with the option to extend by 1 year up to a maximum of 4 years.”
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
“For full details, please download a copy of the attached pre-qualification questionnaire.” Economic and financial standing
List and brief description of selection criteria:
“The economic and financial capacity of the entity must be established to the satisfaction of IE.
Applicants will be invited to complete a questionnaire...”
List and brief description of selection criteria
The economic and financial capacity of the entity must be established to the satisfaction of IE.
Applicants will be invited to complete a questionnaire (attached) which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past 3 financial years.
For full details, please download a copy of the attached pre-qualification questionnaire.
Show more Technical and professional ability
List and brief description of selection criteria:
“The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a...”
List and brief description of selection criteria
The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity’s technical capacity.
For full details, please download a copy of the attached pre-qualification questionnaire.
Show more Conditions for participation
Deposits and guarantees required: Not applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Not applicable.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
“A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become...”
Legal form to be taken by the group of economic operators to whom the contract is to be awarded
A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.
Show more Conditions related to the contract
Contract performance conditions:
“For full details, please download a copy of the attached pre-qualification questionnaire.”
Procedure Type of procedure
Negotiated procedure with prior call for competition
Administrative information
Time limit for receipt of tenders or requests to participate: 2020-06-15
12:00 📅
Estimated date of dispatch of invitations to tender or to participate to selected candidates: 2020-07-27 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 6
Complementary information Information about recurrence
This is a recurrent procurement ✅
Estimated timing for further notices to be published: 36 months with option to extend by 12 months to total 48 months.
Information about electronic workflows
Electronic payment will be used
Review body
Name: Central Office of the High Court
Postal address: Four Courts
Postal town: Dublin 7
Postal code: D07 N972
Country: Ireland 🇮🇪
Phone: +353 18886511📞
E-mail: highcourtcentraloffice@courts.ie📧
Fax: +353 18886125 📠
URL: http://www.courts.ie🌏 Service from which information about the review procedure may be obtained
Name: Central Office of the High Court
Postal address: Four Courts
Postal town: Dublin 7
Postal code: D07 N972
Country: Ireland 🇮🇪
Phone: +353 18886511📞
E-mail: highcourtcentraloffice@courts.ie📧
Fax: +353 18886125 📠
URL: http://www.courts.ie🌏
Source: OJS 2020/S 094-225429 (2020-05-11)