Unified Communications

Technological University Dublin (TU Dublin)

The University has a Microsoft Skype for business solution in place to provide telephony services to approximately 220 staff members. This existing solution is further described below but includes end user devices and back end infrastructure components that critically have several single points of failure that need to be addressed before the solution can be rolled out to remaining staff in the University — there is a single audiocodes mediant appliance installed in Hub 2 on the Grangegorman campus with a single SIP trunk provided by Eir and delivered over HEAnet infrastructure connected to the appliance.

Deadline

The time limit for receipt of tenders was 2019-11-07. The procurement was published on 2019-10-07.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2019-10-07 Contract notice
2023-01-05 Contract award notice
Contract notice (2019-10-07)
Object
Scope of the procurement
Title: Communications equipment
Reference number: NCTR1978
Short description:
The University has a Microsoft Skype for business solution in place to provide telephony services to approximately 220 staff members. This existing solution is further described below but includes end user devices and back end infrastructure components that critically have several single points of failure that need to be addressed before the solution can be rolled out to remaining staff in the University — there is a single audiocodes mediant appliance installed in Hub 2 on the Grangegorman campus with a single SIP trunk provided by Eir and delivered over HEAnet infrastructure connected to the appliance.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Communications equipment 📦
Additional CPV: Communications network 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Technological University Dublin (TU Dublin)
Postal address: Park House Grangegorman, 191 North Circular R
Postal town: Dublin 7
Contact
Internet address: https://tudublin.ie/ 🌏
E-mail: michelle.obrien@dit.ie 📧
Phone: +353 14023344 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=155038&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=155038&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-10-07 📅
Submission deadline: 2019-11-07 📅
Publication date: 2019-10-10 📅
Start date: 2019-11-28 📅
End date: 2024-11-27 📅
Identifiers
Notice number: 2019/S 196-475431
OJ-S issue: 196

Object
Scope of the procurement
Estimated total value: 1 500 000 EUR 💰
Short description:
The University has a Microsoft Skype for business solution in place to provide telephony services to approximately 220 staff members. This existing solution is further described below but includes end user devices and back end infrastructure components that critically have several single points of failure that need to be addressed before the solution can be rolled out to remaining staff in the University — there is a single audiocodes mediant appliance installed in Hub 2 on the Grangegorman campus with a single SIP trunk provided by Eir and delivered over HEAnet infrastructure connected to the appliance. There is a second location on the campus, Hub 1 with separate HEAnet connectivity and large quantities of cross campus fibre to Hub 2, which will be used to increase resilience. In addition to resolving single points of failure there are a number of additional functions that need to be added to the existing solution with enhanced requirements such as porting the main telephone switch number which currently resides on legacy telephone infrastructure to Microsoft or the new telephony solution.
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The contracting authority is seeking to create a drawdown agreement for hardware and software, implementation services, ongoing support and maintenance and training services.
Estimated value excluding VAT: 1 500 000 EUR 💰
Place of performance
Main site or place of performance: Dublin.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months
Tender opening date: 2019-11-07 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Michelle O Brien
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/369 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=155038&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dubin
Postal code: D7
Country: Ireland 🇮🇪
Source: OJS 2019/S 196-475431 (2019-10-07)
Contract award notice (2023-01-05)
Object
Scope of the procurement
Short description:
The University has a Microsoft Skype for Business solution in place to provide telephony services to approximately two hundred and twenty staff members. This existing solution is further described below but includes end user devices and back end infrastructure components that critically have several single points of failure that need to be addressed before the solution can be rolled out to remaining staff in the University - there is a single Audiocodes Mediant appliance installed in Hub 2 on the Grangegorman campus with a single SIP trunk provided by Eir and delivered over HEAnet infrastructure connected to the appliance.
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Total value of the procurement: 1 570 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Park House Grangegorman
Postal code: 191 North Circular R

Reference
Dates
Date dispatched: 2023-01-05 📅
Publication date: 2023-01-10 📅
Identifiers
Notice number: 2023/S 007-015267
Refers to notice: 2019/S 196-475431
OJ-S issue: 7

Object
Scope of the procurement
Short description:
The University has a Microsoft Skype for Business solution in place to provide telephony services to approximately two hundred and twenty staff members. This existing solution is further described below but includes end user devices and back end infrastructure components that critically have several single points of failure that need to be addressed before the solution can be rolled out to remaining staff in the University - there is a single Audiocodes Mediant appliance installed in Hub 2 on the Grangegorman campus with a single SIP trunk provided by Eir and delivered over HEAnet infrastructure connected to the appliance. There is a second location on the campus, Hub 1 with separate HEAnet connectivity and large quantities of cross campus fibre to Hub 2, which will be used to increase resilience. In addition to resolving single points of failure there are a number of additional functions that need to be added to the existing solution with enhanced requirements such as porting the main telephone switch number which currently resides on legacy telephone infrastructure to Microsoft or the new telephony solution.
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The Contracting Authority is seeking to create a drawdown agreement for hardware and software, implementation services, ongoing support and maintenance and training services.
Description of options:
The Contracting Authority reserves the right to extend the Term for a period or periods of up to 2 x 1 year periods with a maximum of 2 x 1 year periods such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
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Place of performance
Main site or place of performance: Dublin

Procedure
Award criteria
Quality criterion (name): Qualitative Criteria
Quality criterion (weighting): 60%
Price (weighting): 40%

Award of contract
Date of contract conclusion: 2020-01-29 📅
Name: M.J. Flood Technology Ltd.
National registration number: N/a
Postal address: Clonlara Avenue, Baldonnell Business Park
Postal town: Dublin
Postal code: Dublin
Country: Ireland 🇮🇪
Phone: +353 014663500 📞
E-mail: ngorman@mjf.ie 📧
Internet address: http://www.mjf.ie 🌏
Total value of the procurement: 1 570 000 EUR 💰
Information about tenders
Number of tenders received: 3
Source: OJS 2023/S 007-015267 (2023-01-05)
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