The Provision of Design Build, Break and Storage of Event Stands; and the Provision of Branded Promotional Materials

Department of Employment Affairs and Social Protection

Two lots are provided for:
Lot 1 includes the provision of
— a build and break service for assembly, set up and disassembly of existing DEASP stands at events throughout Ireland,
— ongoing storage of all existing DEASP backdrops and associated furniture which are re-used for these events.
Lot 2 is for the design, production and delivery of quality, branded Departmental promotional items, required on an ongoing basis to promote the services and supports of DEASP, including but not limited to:
— Pull up banners,
— DEASP backdrops for use at events and shows,
— Staff lanyards,
— Branded pens and branded stationery, other promotional items,
— Branded apparrel e.g. t-shirts.

Deadline

The time limit for receipt of tenders was 2020-01-17. The procurement was published on 2019-12-11.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Magnet Marketing Solutions

Who?

• Department of Employment Affairs and Social Protection

What?

• Advertising services › Advertising management services
• Illuminated signs and nameplates › Advertising neon lights
• Marketing services › Promotional services
• Tickets › Advertising stickers and strips
• Trade-advertising material, commercial catalogues and manuals › Advertising material

Where?

• Éire/Ireland

Procurement history

Date	Document
2019-12-11	Contract notice
2019-12-19	Additional information
2020-12-29	Contract award notice

Contract notice (2019-12-11)
Object
Scope of the procurement
Title: Advertising services
Short description:

Two lots are provided for: Lot 1 includes the provision of — a build and break service for assembly, set up and disassembly of existing DEASP stands at events throughout Ireland, — ongoing storage of all existing DEASP backdrops and associated furniture which are re-used for these events. Lot 2 is for the design, production and delivery of quality, branded Departmental promotional items, required on an ongoing basis to promote the services and supports of DEASP, including but not limited to: — Pull up banners, — DEASP backdrops for use at events and shows, — Staff lanyards, — Branded pens and branded stationery, other promotional items, — Branded apparrel e.g. t-shirts.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Advertising services 📦
Additional CPV: Advertising stickers and strips 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of Employment Affairs and Social Protection
Postal address: College Road
Postal town: Sligo
Contact
Internet address: http://www.welfare.ie 🌏
E-mail: donn.maguire@welfare.ie 📧
Phone: +353 17042095 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=159612&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=159612&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-12-11 📅
Submission deadline: 2020-01-17 📅
Publication date: 2019-12-16 📅
Identifiers
Notice number: 2019/S 242-594854
OJ-S issue: 242

Object
Scope of the procurement
Short description:

Two lots are provided for:

Lot 1 includes the provision of

— a build and break service for assembly, set up and disassembly of existing DEASP stands at events throughout Ireland,

— ongoing storage of all existing DEASP backdrops and associated furniture which are re-used for these events.

Lot 2 is for the design, production and delivery of quality, branded Departmental promotional items, required on an ongoing basis to promote the services and supports of DEASP, including but not limited to:

— Pull up banners,

— DEASP backdrops for use at events and shows,

— Staff lanyards,

— Branded pens and branded stationery, other promotional items,

— Branded apparrel e.g. t-shirts.

Estimated total value: 250 000 EUR 💰
Title of the lot: Assembly, Disassembly and Storage
Lot number: 1
Short description:

DEASP currently owns 5 rigid build backdrops measuring approximately 3 meters by 3 meters and will require the tenderer to store these and to provide a service to the contracting authority for build and break of these backdrops at public events and/or trade events e.g. National Ploughing Championships, pregnancy and baby fairs, over 50's fairs etc. and other similar conferences and events. The tenderer must have the ability to provide a build and break service on demand, with an ability to provide this service with a minimum of 2 weeks notice prior to an event in Ireland

In addition to these backdrops, this storage service must also include the storage of associated event furniture (5 individual metre tall pods and 1 modular ‘Evolve’ counter measuring 3 metres by 1 metre approximately) when not in use at events.

Estimated value excluding VAT: 50 000 EUR 💰
Duration: 36 months
Description of renewals:

The contracting authority reserves the right to extend the term for a period of up to one (1) year with a maximum of 2 such extension on the same terms and conditions, subject to the contracting authority’s obligations at law.

Title of the lot: Design, Production and Delivery
Lot number: 2
Short description:

— pull up banners,

— staff lanyards,

— branded pens and branded stationery, other promotional items,

— branded apparel e.g. t-shirts.

This requires the manufacture and supply of ordered materials within a minimum of 2 weeks from the date of order placement.

Estimated value excluding VAT: 200 000 EUR 💰

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months
Tender opening date: 2020-01-17 📅
Tender opening time: 17:00
Place: Online Tender Box.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Donn Maguire
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/349 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=159612&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Source: OJS 2019/S 242-594854 (2019-12-11)

Additional information (2019-12-19)
Object
Scope of the procurement
Short description:

Two lots are provided for: Lot 1 includes the provision of — a build and break service for assembly, set up and disassembly of existing DEASP stands at events throughout Ireland, — ongoing storage of all existing DEASP backdrops and associated furniture which are re-used for these events. Lot 2 is for the design, production and delivery of quality, branded Departmental promotional items, required on an ongoing basis to promote the services and supports of DEASP, including but not limited to: — pull up banners, — DEASP backdrops for use at events and shows, — staff lanyards, — branded pens and branded stationery, other promotional items, — branded apparel e.g. t-shirts

Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Advertising material 📦

Contracting authority
Identity
Postal code: Ie

Reference
Dates
Date dispatched: 2019-12-19 📅
Submission deadline: 2020-01-31 📅
Publication date: 2019-12-23 📅
Identifiers
Notice number: 2019/S 247-610586
Refers to notice: 2019/S 242-594854
OJ-S issue: 247
Additional information

Response deadline extended until 31.1.2020 Deadline for clarification questions extended until 17.1.2020

Object
Scope of the procurement
Short description: — branded apparel e.g. t-shirts
Source: OJS 2019/S 247-610586 (2019-12-19)

Contract award notice (2020-12-29)
Object
Scope of the procurement
Short description:

Two lots are provided for: Lot 1 includes the provision of — a build and break service for assembly, set up and disassembly of existing DEASP stands at events throughout Ireland, — ongoing storage of all existing DEASP backdrops and associated furniture which are re-used for these events. Lot 2 is for the design, production and delivery of quality, branded Departmental promotional items, required on an ongoing basis to promote the services and supports of DEASP, including but not limited to: — pull up banners, — DEASP backdrops for use at events and shows, — staff lanyards, — branded pens and branded stationery, other promotional items, — branded apparrel e.g. t-shirts.

Total value of the procurement: 150 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Contact
E-mail: garret.mullaney@welfare.ie 📧

Reference
Dates
Date dispatched: 2020-12-29 📅
Publication date: 2020-12-31 📅
Identifiers
Notice number: 2020/S 255-642250
OJ-S issue: 255

Object
Scope of the procurement
Short description:

— branded apparrel e.g. t-shirts.

Lot 1 includes the provision of:

DEASP currently owns 5 rigid build backdrops measuring approximately 3 meters by 3 meters and will require the tenderer to store these and to provide a service to the contracting authority for build and break of these backdrops at public events and/or trade events eg. National Ploughing Championships, Pregnancy and Baby Fairs, Over 50's Fairs etc and other similar conferences and events. The tenderer must have the ability to provide a build and break service on demand, with an ability to provide this service with a minimum of two weeks notice prior to an event in Ireland.

This requires the manufacture and supply of ordered materials within a minimum of two weeks from the date of order placement

Procedure
Award criteria
Quality criterion (name): Quality
Quality criterion (weighting): 350
Price (weighting): 650

Award of contract
Date of contract conclusion: 2020-12-17 📅
Name: Magnet Marketing Solutions
National registration number: 504420
Postal address: Unit 6 Ballymount Drive, Ballymount Industria
Postal town: Dublin 12
Country: Ireland 🇮🇪
Phone: +353 0876593800 📞
E-mail: adrienne@magnetmarketing.ie 📧
Internet address: http://www.magnetmarketing.ie 🌏
Total value of the procurement: 30 000 EUR 💰
120 000 EUR 💰
Information about tenders
Number of tenders received: 6

Contracting authority
Contact
Contact point: Garret Mullaney
Source: OJS 2020/S 255-642250 (2020-12-29)

New procurements in related categories 🆕

Business services: law, marketing, consulting, recruitment, printing and security (>20 new procurements)

Market and economic research; polling and statistics (16)

Advertising and marketing services (8)

Advertising services (3)