Tender to establish a Single Party Framework Agreement for the Supply and Delivery of Sandwiches, Fruit and Milk for the Urban School Meals Scheme 2019-2020

Short description

Dublin City Council, Dun Laoghaire-Rathdown County Council, Fingal County Council and South Dublin County Council jointly invite tenders from competent and experienced firms for the supply and delivery of food (sandwiches, fruit and milk) for the Urban School Meals Scheme operating within the four local authorities for the School Year 2019-2020 (approximately from September to June).

The combined current average daily deliveries amount to approximately 6 550 sandwich units (half sandwich) per day on each of 5 days per week, 20 250 pieces of fruit per day on 4 days per week, and 29 200 units of milk (189 ml) per day on each of 5 days per week.

The contract will be awarded initially for a 1 year period (School Year 2019-2020) with the option, at the sole discretion of Dublin City Council, of being extended for an additional 3 periods of 1 year each (4 years max).

Please see the tender documents, available from www.etenders.gov.ie (RFT ID 151197) for full details.

Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act;

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all subcontractors (if applicable) produce a valid tax clearance certificate from the revenue commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the revenue commissioners will be required;

3) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties;

6) The Framework Agreement is primarily for use by the culture, recreation and amenity department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7) Emailed/faxed/late tenders will not be accepted;

8) Suppliers should note the following when making their submission:

— to enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile,

— when using the ‘Upload Manager’ facility do not use the ‘Schedule’ option,

— instead, use only the ‘Upload’ option, which will enable monitoring of the upload,

— suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload,

— there is a maximum upload limit of 2 GB per document. Documents larger than this should be divided into smaller files prior to upload,

— should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353(0)212439277 (9:00-17:30 GMT);

9) Tenders may be submitted in English or in the Irish language;

10) Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA);

11) Appeals procedure: the body to whom appeals should be addressed is: The High Court, Four Courts, Inns Quay, Dublin 7;

12) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 151197) as a specific question. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on www.etenders.gov.ie

The details of the person making a query will not be disclosed when circulating the response.

All queries must be submitted before 15

13) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.