Tender for the Provision of Travel Risk Management Consultancy Services

Enterprise Ireland

Enterprise Ireland proposes to engage in a competitive process for the establishment of a Framework Agreement for the provision of travel risk management consultancy services so as to ensure that staff and invited guests are provided with a comprehensive service, to best industry standards, while travelling on Enterprise Ireland business and to ensure that Enterprise Ireland is fully compliant with all statutory “duty of care” obligations.

Deadline

The time limit for receipt of tenders was 2019-04-12. The procurement was published on 2019-03-11.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• International SOS Assistance UK Ltd

Who?

• Enterprise Ireland

What?

• Investigation and security services › Security services
• Miscellaneous business-related services › Business travel services
• Travel agency and similar services › Travel management services
• Travel agency and similar services › Travel services

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2019-03-11	Contract notice
2020-04-20	Contract award notice

Contract notice (2019-03-11)
Object
Scope of the procurement
Title: Travel management services
Reference number: 2019/10
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Travel management services 📦
Additional CPV: Travel services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Enterprise Ireland
Postal address: The Plaza
Postal code: East Point Business
Postal town: Dublin 3
Contact
Internet address: http://www.enterprise-ireland.com 🌏
E-mail: enterprise-ireland@greenville.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=143679&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=143679&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-03-11 📅
Submission deadline: 2019-04-12 📅
Publication date: 2019-03-15 📅
Identifiers
Notice number: 2019/S 053-122257
OJ-S issue: 53
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders in respect of this competition.

Object
Scope of the procurement
Estimated total value: 350 000 EUR 💰
Estimated value excluding VAT: 350 000 EUR 💰
Duration: 48 months
Additional information:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders in respect of this competition.

Place of performance
Main site or place of performance: Dublin.

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Technical systems/ equipment.

Previous contracts.

Quality assurance measures.

Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2019-06-11 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Greenville on behalf of Enterprise Ireland
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/434 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=143679&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

Suggested text:

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped;

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353(0)21243 92 77 (9:00 a.m. — 17:30 p.m. GMT);

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie

The details of the person making a query will not be disclosed when circulating the response;

5) This is the sole call for competition for this contract/framework;

6) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

7) Contract award will be subject to the approval of the competent authorities;

8) It will be a condition of award that the successful tenderer is and remains tax compliant;

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the Framework Agreement at any time;

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended;

11) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;

12) At Section II.2.9) we have indicated that 5 will be invited to tender, please note that the Contracting Authority reserves the right to invite at least 5 subject to that number qualifying.

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines:

The contract/framework is covered by the application of the remedies directive and the relevant standstill period applied at time of notification.

Service from which information about the review procedure may be obtained
Name: Consult a legal advisor
Postal town: Dublin
Source: OJS 2019/S 053-122257 (2019-03-11)

Contract award notice (2020-04-20)
Object
Scope of the procurement
Short description:

Enterprise Ireland proposes to engage in a competitive process for the establishment of a framework agreement for the provision of travel risk management consultancy services so as to ensure that staff and invited guests are provided with a comprehensive service, to best industry standards, while travelling on enterprise Ireland business and to ensure that enterprise Ireland is fully compliant with all statutory ‘duty of care’ obligations.

Total value of the procurement: 350 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-04-20 📅
Publication date: 2020-04-22 📅
Identifiers
Notice number: 2020/S 079-186877
Refers to notice: 2019/S 053-122257
OJ-S issue: 79

Object
Scope of the procurement
Short description:

Enterprise Ireland proposes to engage in a competitive process for the establishment of a framework agreement for the provision of Travel risk management consultancy services so as to ensure that staff and invited guests are provided with a comprehensive service, to best industry standards, while travelling on enterprise Ireland business and to ensure that enterprise Ireland is fully compliant with all statutory ‘duty of care’ obligations.

Procedure
Award criteria
Quality criterion (name): Methodology for delivery of the service addressing the scope of services
Quality criterion (weighting): 20 %
Quality criterion (name): Technical merit of team proposed
Delivery schedules offered/project plan
Quality criterion (weighting): 15 %
Quality criterion (name): Service level agreement
Quality criterion (weighting): 10 %
Quality criterion (name): Reliability and continuity of supply
Quality criterion (weighting): 5 %
Price (weighting): 30 %

Award of contract
Date of contract conclusion: 2020-03-18 📅
Name: International SOS Assistance UK Ltd
Postal town: London
Country: United Kingdom 🇬🇧
Total value of the procurement: 350 000 EUR 💰
Information about tenders
Number of tenders received: 3

Reference
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped;

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;

12) At Section II.2.9 we have indicated that 5 will be invited to tender, please note that the contracting authority reserves the right to invite at least 5 subject to that number qualifying.

Complementary information
Review body
Information about review deadlines:

The contract/framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.

Source: OJS 2020/S 079-186877 (2020-04-20)

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