Supply of Pianos to NUI Galway

National University of Ireland, Galway (NUI Galway)

The pianos are required for use by staff and students in the University’s new BA in Music. This course offers a BA in Music and one other subject. It allows students to develop an understanding of the history, theory and practice of music. It is especially well suited to those who wish to teach music after graduation; students also receive training in arts management and other transferable professional skills. Tendere's are invited to bid for the supply of pianos with the following specifications:
Note: NUI Galway will require a higher specification upright piano for practice rooms, in which hardwood shell and wooden action is essential, not just desirable. In addition, a lower specification upright piano for staff offices will suffice with a plastic action and laminated plywood soundboard.

Deadline

The time limit for receipt of tenders was 2019-06-25. The procurement was published on 2019-05-24.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Pianos Plus

Who?

• National University of Ireland, Galway (NUI Galway)

What?

• Keyboard instruments › Pianos

Where?

• Éire/Ireland

Procurement history

Date	Document
2019-05-24	Contract notice
2019-08-28	Contract award notice

Contract notice (2019-05-24)
Object
Scope of the procurement
Title: Musical instruments and parts
Reference number: NUIG/CON 545/2019
Short description:

The pianos are required for use by staff and students in the University’s new BA in Music. This course offers a BA in Music and one other subject. It allows students to develop an understanding of the history, theory and practice of music. It is especially well suited to those who wish to teach music after graduation; students also receive training in arts management and other transferable professional skills. Tendere's are invited to bid for the supply of pianos with the following specifications: Note: NUI Galway will require a higher specification upright piano for practice rooms, in which hardwood shell and wooden action is essential, not just desirable. In addition, a lower specification upright piano for staff offices will suffice with a plastic action and laminated plywood soundboard.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Musical instruments and parts 📦
Additional CPV: Keyboard instruments 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National University of Ireland, Galway (NUI Galway)
Postal address: University Road
Postal town: Galway City
Contact
Internet address: http://www.nuigalway.ie 🌏
E-mail: ann.melia@nuigalway.ie 📧
Phone: +353 91493720 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=147717&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=147717&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-05-24 📅
Submission deadline: 2019-06-25 📅
Publication date: 2019-05-29 📅
Identifiers
Notice number: 2019/S 103-249199
OJ-S issue: 103
Additional information

The School of Humanities at NUI Galway invites tenders for the purchase of eight (8) new upright and two (2) new baby grand pianos for use by staff and students in the university’s new BA in Music.

Object
Scope of the procurement
Short description:

Note: NUI Galway will require a higher specification upright piano for practice rooms, in which hardwood shell and wooden action is essential, not just desirable. In addition, a lower specification upright piano for staff offices will suffice with a plastic action and laminated plywood soundboard.

Estimated total value: 250 000 EUR 💰
Short description:

Note: NUI Galway will require a higher specification upright piano for practice rooms, in which hardwood shell and wooden action is essential, not just desirable.

In addition, a lower specification upright piano for staff offices will suffice with a plastic action and laminated plywood soundboard.

— hardwood shell,

— wooden action,

— spruce soundboard, seasoned for around 10 years,

— back bracing,

— high-quality steel strings,

— 88 keys,

— 3 pedals,

— dark finish (black, dark walnut, mahogany),

— (baby grand pianos) 2 prop positions with a prop safety stop.

Estimated value excluding VAT: 250 000 EUR 💰
Duration: 48 months
Description of renewals:

The Framework Agreement will be for two (2) years, with the option to extend same for two (2) further years on 1 occasion, subject to a maximum term of four (4) years. Any extension will be subject to satisfactory performance, business needs and budgetary constraints.

Additional information:

The School of Humanities at NUI Galway invites tenders for the purchase of eight (8) new upright and two (2) new baby grand pianos for use by staff and students in the university’s new BA in Music.

Place of performance
Main site or place of performance: Galway.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: See tender document available from www.etenders.gov.ie using RFT ID 151511
Contract execution
Contract performance conditions: See tender documents.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 16:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2019-06-25 📅
Tender opening time: 16:00
Place: Via etenders at a time convenient to the Contracting Authority after the formal closing date and time.
Additional information: Nominated representatives of the Contracting Authority.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Ann Melia
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/414 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=147717&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2 GB per document on eTenders. Documents larger than this should be divided into smaller files prior to upload or zipped;

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email: etenders@eu-supply.com or telephone: 353(0)212439277 (9:00 a.m. — 17:30 p.m. GMT);

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:151511 as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie

The details of the person making a query will not be disclosed when circulating the response;

5) This is the sole call for competition for this contract/framework;

6) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

7) Contract award will be subject to the approval of the competent authorities;

8) It will be a condition of award that the successful tenderer is and remains tax compliant;

9) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the Framework Agreement at any time;

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

11) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Source: OJS 2019/S 103-249199 (2019-05-24)

Contract award notice (2019-08-28)
Object
Scope of the procurement
Short description:

NUI Galway has awarded a framework for pianos, which are required for use by staff and students in the University’s new BA in music. This course offers a BA in music and one other subject. It allows students to develop an understanding of the history, theory and practice of music. It is especially well suited to those who wish to teach music after graduation; students also receive training in arts management and other transferable professional skills.

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2019-08-28 📅
Publication date: 2019-08-30 📅
Identifiers
Notice number: 2019/S 167-408423
Refers to notice: 2019/S 103-249199
OJ-S issue: 167

Object
Scope of the procurement
Short description: NUI Galway has awarded a framework agreement for pianos.

Procedure
Award criteria
Quality criterion (name): Quality and fitness for purpose of the product offered
Quality criterion (weighting): 40
Quality criterion (name): Warranty, support and maintenance
Quality criterion (weighting): 20
Quality criterion (name): Lead in time
Quality criterion (weighting): 10
Cost criterion (name): Cost
Cost criterion (weighting): 30

Award of contract
Date of contract conclusion: 2019-08-08 📅
Name: Pianos Plus
National registration number: 4744635G
Postal address: 9H Centrepoint Business Park
Postal town: Dublin
Postal code: D12V 8PE
Country: Ireland 🇮🇪
Phone: +353 14097373 📞
E-mail: pianos@pianosplus.ie 📧
Country: Dublin 🏙️
Information about tenders
Number of tenders received: 2

Complementary information
Service from which information about the review procedure may be obtained
Name: Consult a legal advisor
Postal town: A
Country: Ireland 🇮🇪
Source: OJS 2019/S 167-408423 (2019-08-28)

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