Supply of Fuel Cards and Car Washes for Irish Rail

Iarnrod Eireann-Irish Rail

Iarnród Éireann (IE) invites suitably qualified companies to participate in a pre-qualification process for the procurement of fuel cards.
Iarnród Éireann (IE) is seeking to enter into a long term agreement with a specialist company with a demonstrable track record in this area.
The contract the subject of this competition is a contract for 36 months with an option to extend for up to a further 2 years i.e. potential for 5 years in total at IE’s discretion, subject to the terms and conditions of the contract.

Deadline

The time limit for receipt of tenders was 2019-12-12. The procurement was published on 2019-11-08.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2019-11-08 Contract notice
2020-07-10 Contract award notice
Contract notice (2019-11-08)
Object
Scope of the procurement
Title: Agency fuel cards
Reference number: 7346
Short description:
Iarnród Éireann (IE) invites suitably qualified companies to participate in a pre-qualification process for the procurement of fuel cards. Iarnród Éireann (IE) is seeking to enter into a long term agreement with a specialist company with a demonstrable track record in this area. The contract the subject of this competition is a contract for 36 months with an option to extend for up to a further 2 years i.e. potential for 5 years in total at IE’s discretion, subject to the terms and conditions of the contract.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Agency fuel cards 📦
Additional CPV: Agency fuel cards 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
Lowest price

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnród Eireann-Irish Rail
Postal address: CIE Inchicore
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie 🌏
E-mail: suzanne.murphy@irishrail.ie 📧
Phone: +353 17033826 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=156840&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=156840&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-11-08 📅
Submission deadline: 2019-12-12 📅
Publication date: 2019-11-12 📅
Identifiers
Notice number: 2019/S 218-536387
OJ-S issue: 218

Object
Scope of the procurement
Short description:
Iarnród Éireann (IE) invites suitably qualified companies to participate in a pre-qualification process for the procurement of fuel cards.
Iarnród Éireann (IE) is seeking to enter into a long term agreement with a specialist company with a demonstrable track record in this area.
The contract the subject of this competition is a contract for 36 months with an option to extend for up to a further 2 years i.e. potential for 5 years in total at IE’s discretion, subject to the terms and conditions of the contract.
Estimated total value: 12 000 000 EUR 💰
Short description:
This contract involves the following services be made to Iarnród Éireann (IE).
The contractor is required to provide a fuel card service ‘Service’ to Iarnród Éireann which permits the purchase of products and services on the forecourt of service stations through Ireland (Republic only). The service include the management of the transaction by the contractor, the invoicing of the services received in a timely fashion and the provision of reports. The contractor is responsible to ensure that a network of available service stations is maintained thorough the term of this contract ‘Coverage’. The fuel products which can be purchased via this contract must comply with the following specifications:
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— unleaded petrol with up to 10 % ethanol, for use in spark ignition automotive and stationary plant internal combustion engines conforming to IS EN 228: 2008 (as amended or subsequently amended during the course of this contract),
— automotive ultra low sulphur diesel fuel with up to 7 % FAME, for use in road vehicles class A1, conforming to IS EN 590: 2009 (as amended or subsequently amended during the course of this contract),
— lubricants conforming to:
—— synthetic blend lubricants — SAE 5W-20, SAE 5W-30, SAE-10W-30;
—— fully synthetic lubricants — SAE 5W-30;
—— premium motor oil – 10W-40;
—— diesel motor oil – 15W-40, 10W-20.
— Washing:
—— car wash – standard wash programme;
—— van wash — standard wash programme.
The services to be provided must include the supply of an online management info.
Estimated value excluding VAT: 12 000 000 EUR 💰
Duration: 36 months
Description of renewals:
To be renewed following term of the contract which is 36 months with the possible option of a further 12 months and a further 12 months contract extension.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
For full details, please download a copy of the attached pre-qualification questionnaire.
Economic and financial standing:
The economic and financial capacity of the entity must be established to the satisfaction of IE.
Applicants will be invited to complete a questionnaire (attached) which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past 3 financial years.
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For full details, please download a copy of the attached pre-qualification questionnaire.
Technical and professional ability:
The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity’s technical capacity.
For full details, please download a copy of the attached pre-qualification questionnaire.
Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping if successful must be prepared to contract as a single entity having joined and several liability with the members of the group: it will become necessary for the group to state a single address responsible for the receipt and progress of the participating orders and resolving any problems relating to the contract.
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Contract performance conditions:
For full details, please download a copy of the attached pre-qualification questionnaire.

Procedure
Legal basis: 32014L0025
Time of receipt of tenders: 14:00
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: IE 4812851 O
Contact
Contact point: Suzanne Murphy
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=156840&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 36 months.

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Four Courts
Postal town: Dublin 7
Postal code: D07 N972
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Internet address: http://www.courts.ie 🌏
Source: OJS 2019/S 218-536387 (2019-11-08)
Contract award notice (2020-07-10)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-07-10 📅
Publication date: 2020-07-14 📅
Identifiers
Notice number: 2020/S 134-331097
Refers to notice: 2019/S 218-536387
OJ-S issue: 134

Object
Scope of the procurement
Short description:
— automotive ultra low sulphur diesel fuel with up to 7 % FAME, for use in Road Vehicles Class A1, conforming to IS EN 590: 2009 (as amended or subsequently amended during the course of this contract),
• synthetic blend lubricants — SAE 5W-20, SAE 5W-30, SAE-10W-30,
• fully synthetic lubricants — SAE 5W-30,
• premium motor oil — 10W-40,
• diesel motor oil — 15W-40, 10W-20.
— washing:
• car wash — standard wash programme;
• van wash — standard wash programme.

Award of contract
Date of contract conclusion: 2020-07-05 📅
Name: Circle K Ireland Energy Ltd
National registration number: IE8040764W
Postal address: Beech Hill, Clonskeagh
Postal town: Dublin 4
Country: Ireland 🇮🇪
Phone: +353 12028701 📞
E-mail: john.watson@circlekeurope.com 📧
Internet address: http://www.circlek.ie 🌏
Information about tenders
Number of tenders received: 4
Source: OJS 2020/S 134-331097 (2020-07-10)
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