Specialist Rolling Stock Repairs of Gear Boxes and Suspension Tubes

Iarnrod Eireann-Irish Rail

Iarnród Éireann have a requirement for the services of a specialist engineering company to provide specialist machine support services to assist in the heavy maintenance processes undertaken in Inchicore Works, Dublin. The contract will cover specialist engineering services on components deemed to be of a safety critical nature by the Safety Management System within the Chief Mechanical Engineering Department.
Predominantly, the contract will cover (but not limited to) repairs to Axle Boxes, Suspension Tubes and Final Drive Gear Boxes all of which are deemed to be installed in safety critical applications on a variety of different IÉ fleets.

Deadline

The time limit for receipt of tenders was 2019-07-05. The procurement was published on 2019-06-06.

Who?

• Iarnrod Eireann-Irish Rail

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2019-06-06	Contract notice
2020-02-17	Contract award notice

Contract notice (2019-06-06)
Object
Scope of the procurement
Title: Repair and maintenance services of locomotive gearboxes
Reference number: 7299
Short description:

Iarnród Éireann have a requirement for the services of a specialist engineering company to provide specialist machine support services to assist in the heavy maintenance processes undertaken in Inchicore Works, Dublin. The contract will cover specialist engineering services on components deemed to be of a safety critical nature by the Safety Management System within the Chief Mechanical Engineering Department. Predominantly, the contract will cover (but not limited to) repairs to Axle Boxes, Suspension Tubes and Final Drive Gear Boxes all of which are deemed to be installed in safety critical applications on a variety of different IÉ fleets.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Repair and maintenance services of locomotive gearboxes 📦
Additional CPV: Repair and maintenance services of vehicle gearboxes 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnród Eireann-Irish Rail
Postal address: Connolly Station
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie 🌏
E-mail: david.osullivan@irishrail.ie 📧
Phone: +353 17034211 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=148396&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=148396&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-06-06 📅
Submission deadline: 2019-07-05 📅
Publication date: 2019-06-10 📅
Start date: 2019-10-09 📅
Identifiers
Notice number: 2019/S 110-270326
OJ-S issue: 110

Object
Scope of the procurement
Short description:

Predominantly, the contract will cover (but not limited to) repairs to Axle Boxes, Suspension Tubes and Final Drive Gear Boxes all of which are deemed to be installed in safety critical applications on a variety of different IÉ fleets.

Estimated total value: 1 250 000 EUR 💰
Short description:

IÉ have a requirement to repair in the region of 270 Gear Boxes and 85 Suspension Tubes [U-Tubes] between 2019 and 2021 [3 years].

Predominantly, the contract will cover (but not limited to) repairs to axle boxes, suspension tubes and final drive gear boxes all of which are deemed to be installed in safety critical applications on a variety of different IÉ fleets.

Repairs undertaken may require electroplating, bushing, precision machine boring, metal spraying, MPI, shot-peening, welding, reverse engineering, casting and painting and all repairs must be undertaken in a controlled environment and to the highest of engineering standards.

Description of renewals:

Contract will be awarded for an initial 3 year period with an option to extend by 12 months, and a further 12 months at IÉ's discretion.

If option to extend is not exercised the contract will be re-advertised in Q1 of 2022.

If option to extend is exercised the contract will be re-advertised in either Q1 of 2023 or Q1 of 2024.

Description of options:

Option to extend contract by 12 months, and a further 12 months at IÉ's discretion.

Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Economic and financial standing: See procurement documents.
Technical and professional ability: See procurement documents.
Contract execution
Deposits and guarantees required: Not applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Not applicable.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.

Procedure
Legal basis: 32014L0025
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2019-07-26 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: David O'Sullivan
Internet address: www.irishrail.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=148396&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 36 months [or 48/60 months if extension options are exercised].

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Internet address: www.courts.ie 🌏
Source: OJS 2019/S 110-270326 (2019-06-06)

Contract award notice (2020-02-17)
Object
Scope of the procurement
Short description:

Iarnród Éireann have a requirement for the services of a specialist engineering company to provide specialist machine support services to assist in the heavy maintenance processes undertaken in Inchicore Works, Dublin. The contract will cover specialist engineering services on components deemed to be of a safety critical nature by the safety management system within the chief mechanical engineering department. Predominantly, the contract will cover (but not limited to) repairs to axle boxes, suspension tubes and final drive gear boxes all of which are deemed to be installed in safety critical applications on a variety of different IÉ fleets.

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable
Award criteria
Lowest price

Reference
Dates
Date dispatched: 2020-02-17 📅
Publication date: 2020-02-19 📅
Identifiers
Notice number: 2020/S 035-083730
Refers to notice: 2019/S 110-270326
OJ-S issue: 35

Object
Scope of the procurement
Short description:

IÉ have a requirement to repair in the region of 270 Gear Boxes and 85 Suspension Tubes [U-Tubes] between 2019 and 2021 [3 years]

Award of contract
Date of contract conclusion: 2020-01-16 📅
Source: OJS 2020/S 035-083730 (2020-02-17)

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