Single Party Framework for Outsourced Facility Management Services

Short description

The overall scope of the framework will be to provide a comprehensive facilities management service, on both a planned and reactive basis, to PSI’s headquarter premises (PSI House in Fenian St, Dublin 2), for a period of up to 4 years duration.

The framework will include both scheduled services and call-out cover in the event of system failures/urgent requirements.

PSI’s Headquarters comprises approximately 1 914 m

The framework will include but will not be limited to the following 7 main categories of service:

1) Facilities management service;

2) Monitoring management and maintenance of the integrated building management system;

3) Property maintenance;

4) Cleaning services;

5) Security services;

6) Catering services;

7) Additional ad hoc services as required.

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2 GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353(0)212439277 (9:00 a.m. — 17:30 p.m. GMT).

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:149649) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie

The details of the person making a query will not be disclosed when circulating the response.

5) This is the sole call for competition for this contract/framework.

6) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the Framework Agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended.

11) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

12) At Section II.2.9) we have indicated that 3 or 5 will be invited to tender, please note that the contracting authority reserves the right to invite at least 3 or 5 subject to that number qualifying.